Accounts Payable Specialist

• Process invoices, credit notes, purchase orders, and expense reports with precision to ensure accurate records
• Prepare and execute vendor payments through checks, EFTs, ACHs, and credit cards, while maintaining proper documentation
• Reconcile vendor statements and accounts payable ledgers to identify and resolve discrepancies promptly
• Maintain organized records of all transactions and ensure compliance with company policies
• Ensure proper vendor setups by collecting and filing required forms such as W-9s
• Assist with year-end tax reporting and other tax-related tasks as needed
• Respond to internal and external inquiries regarding accounts payable matters in a timely and efficient manner
• Prepare, review, and post journal entries to support accurate financial reporting
• Contribute to month-end closing activities and provide backup support for team members and assigned projects
• Create positive pay files for the bank and manage daily check processing reports to support cash flow operations

• Strong attention to detail and problem-solving skills, with the ability to manage multiple tasks effectively
• Proficiency in accounting software
• experience with construction accounting is preferred
• Excellent written and verbal communication skills for effective vendor and team interactions
• At least two years of experience in accounts payable or a similar financial role
• Bachelor’s degree in accounting, finance, or a related business field
• Familiarity with coding invoices, check runs, and invoice processing
• Knowledge of accounts payable processes and best practices

Previous experience in the construction industry is advantageous

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan
• free online training