Accounts Payable Specialist

• Manage a high-volume accounts payable inbox, reviewing and entering approximately 50 vendor invoices each day with strong attention to detail
• Process payables for two separate business entities, ensuring transactions are routed and recorded correctly for each organization
• Assign invoices to the appropriate general ledger accounts and verify supporting documentation before submission for payment
• Perform two-way and three-way matching by comparing purchase orders, receipts, and invoices to confirm billing accuracy
• Prepare and coordinate payments through methods such as checks and ACH while following established approval and control procedures
• Reconcile vendor statements on a regular basis, investigate variances, and work with internal teams to resolve pricing, freight, or quantity issues
• Review freight bills and other payable items to ensure charges are accurate and posted to the correct accounts
• Assist with month-end accounts payable activities, including reporting, accrual support, and maintaining organized records for audit readiness

• At least 2 years of experience in accounts payable or a closely related accounting support role
• Practical experience coding invoices and posting transactions to the general ledger
• Familiarity with core AP functions such as invoice processing, vendor statement reconciliation, ACH payments, and check runs
• Experience working in an ERP or accounting system, with NetSuite knowledge strongly preferred
• Ability to manage a consistent, high-volume workload while maintaining accuracy and meeting deadlines
• Strong problem-solving skills for identifying and resolving invoice discrepancies and vendor payment issues
• Clear written and verbal communication skills to work effectively with vendors and internal departments

NetSuite knowledge

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan