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Robert Half Logo Robert Half · Finance

Accounts Payable Specialist

Employment contract · Job Posted June 09, 2026
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Job Description

We are looking for an Accounts Payable Specialist to join a team in a contract-to-permanent position. This role is ideal for someone who can manage day-to-day payables independently while also supporting receivables, payroll backup tasks, and administrative organization. The right candidate will bring strong full-cycle AP experience, working knowledge of QuickBooks Desktop, and the ability to keep financial records accurate, timely, and well organized.

Job Responsibility

  • Oversee the full accounts payable process, from reviewing incoming invoices and confirming approvals to preparing payments and maintaining accurate records
  • Monitor a shared AP mailbox, route invoices to the appropriate approvers, and ensure documentation is complete before processing
  • Enter and code invoices correctly, maintain digital copies, and assist with check preparation and ACH payment activities
  • Provide accounts receivable support by generating invoices, applying deposits, and helping track outstanding balances through aging reports
  • Attend regular team meetings, capture key discussion points, and prepare organized meeting notes for follow-up
  • Support payroll coverage through cross-training so essential payroll tasks can be handled when needed
  • Build and maintain structured filing practices for vendor and customer records using both paper-based and electronic documentation
  • Work closely with internal stakeholders to keep financial transactions organized, compliant, and completed within expected timelines

Requirements

  • Hands-on experience managing full-cycle accounts payable processes in a business environment
  • Working knowledge of accounts receivable functions, including invoicing, deposit posting, and reviewing aging activity
  • Proficiency with QuickBooks Desktop for day-to-day accounting transactions and record maintenance
  • Experience coding invoices accurately and supporting payment processing through checks and ACH
  • Strong attention to detail with the ability to keep financial files, approvals, and supporting documents well organized
  • Comfortable participating in meetings, documenting notes, and following through on assigned action items
  • Ability to learn payroll support tasks and contribute across multiple accounting and administrative functions

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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