Accounts Payable Specialist

• Process vendor invoices end-to-end, ensuring accuracy, completeness, and appropriate approvals
• Review and process employee expense reimbursements in line with company policies
• Administer benefits-related payments, allowances, and recurring transactions
• Complete credit card reconciliations and record expense entries
• Maintain organized tracking systems and reconcile against accounting records
• Ensure all transactions are fully documented and audit-ready
• Support audit processes and provide required documentation
• Act as a key point of contact for employees, vendors, and other stakeholders regarding AP, expenses, and benefits
• Manage a high volume of emails and calls, including follow-ups on missing receipts, approvals, or documentation
• Provide clear guidance on policies, processes, and documentation requirements
• Communicate effectively with individuals across varying levels of technical understanding
• Ensure timely resolution of inquiries while maintaining a high level of service
• Handle sensitive matters with professionalism, discretion, and care
• Enforce compliance by returning incomplete or non-compliant submissions for correction

• Previous experience in accounts payable or a similar finance/administrative role
• Comfortable working in a high-volume, repetitive processing environment
• Experience with accounting systems (e.g., Sage 300) is an asset
• Proficiency in Excel (basic to intermediate level required)
• Strong attention to detail and organizational skills
• Ability to manage deadlines and work independently in a structured environment
• Clear and professional communication skills
• High level of discretion when handling confidential information
• Ability to explain financial information in a simple, easy-to-understand way
• Calm, solutions-focused approach when handling sensitive or complex situations
• Service-oriented mindset with strong follow-through

Experience with accounting systems (e.g., Sage 300) is an asset

• Comprehensive benefits package
• RRSP program
• 2 weeks’ vacation
• Hybrid working model (office + remote)