Accounts Payable Specialist Job at Robert Half (Glen Allen)

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations and help maintain accurate financial records for the organization in Glen Allen, Virginia. This role focuses on invoice handling, expense review, vendor communication, and timely payment processing while following established accounting controls. The ideal candidate is organized, detail-oriented, and comfortable working across multiple priorities in a fast-paced accounting environment.

Job Responsibility

Examine incoming vendor invoices for completeness, confirm proper authorization, and prepare them for accurate entry into the accounting system
Assign expenses to the correct general ledger accounts and process invoices promptly to support on-time disbursements
Track approval status through organized documentation and maintain records that show invoices have been validated before payment is released
Prepare weekly payment support reports, including cash requirement summaries and aging details, to assist with scheduling vendor payments
Record remittance activity after electronic payments or checks are issued and ensure payment records remain current
Reconcile vendor statements against system activity, investigate discrepancies, and work directly with suppliers to resolve outstanding issues
Follow up with internal stakeholders on missing invoices, maintain a log of unresolved items, and drive timely completion each month
Generate system-based reports to research transaction questions, support issue resolution, and provide visibility into accounts payable activity
Maintain orderly files and supporting documentation in alignment with company standards and accepted accounting practices
Provide backup assistance for broader accounts payable coverage and contribute to month-end close, audit preparation, and special accounting assignments as needed

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Practical knowledge of full-cycle accounts payable, including invoice review, coding, payment processing, and reconciliation
Experience coding invoices to general ledger accounts with strong attention to accuracy and detail
Ability to manage check runs, payment support activities, and invoice processing within required deadlines
Strong communication skills for responding to vendor questions and coordinating with internal teams
Proficiency with accounting systems and reporting tools
experience with Great Plains is beneficial
Associate degree in Accounting, Business, or a related field is preferred
Solid organizational skills with the ability to maintain documentation and handle multiple tasks efficiently
Interview Excel including knowledge of Pivot Tables and V-Lookups

Nice to have

experience with Great Plains
Associate degree in Accounting, Business, or a related field

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

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Accounts Payable Specialist

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Accounts Payable Specialist

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Accounts Payable Specialist

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