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Accounts Payable Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Costa Mesa

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Costa Mesa, California. In this role, you will ensure the accurate and timely processing of invoices while maintaining compliance with company policies and procedures. This position requires strong organizational skills, excellent attention to detail, and proficiency in managing high-volume transactions.

Job Responsibility:

  • Process a large volume of invoices, including purchase order-based, non-purchase order, and recurring invoices, ensuring adherence to company policies and controls
  • Perform thorough three-way matching of purchase orders, receiving documentation, and invoices to verify pricing, quantities, and terms before approval
  • Review invoices for proper general ledger coding, cost center assignments, tax compliance, and appropriate routing for approval
  • Investigate and resolve discrepancies in invoices by collaborating with purchasing, receiving, inventory control teams, and vendors to reconcile issues
  • Regularly manage vendor statements to confirm all invoices are accounted for, processed, and paid within the required timeline
  • Support month-end accounts payable close processes by preparing accruals, reviewing aging reports, reconciling accounts, and reporting outstanding liabilities
  • Maintain organized and accurate digital records of invoices, purchase orders, receipts, and relevant documentation to comply with audit standards
  • Utilize Oracle systems to execute accounts payable functions efficiently and accurately
  • Assist in managing payment methods such as ACH transfers, check runs, and other disbursement processes

Requirements:

  • Proven experience in accounts payable operations, including processing and coding invoices
  • Proficiency in three-way matching processes to validate invoices against purchase orders and receiving documents
  • Strong knowledge of Oracle systems and other accounts payable software
  • Familiarity with automated clearing house (ACH) payments and check runs
  • Excellent analytical skills to identify and resolve invoice discrepancies
  • Ability to manage high-volume transactions with accuracy and efficiency
  • Understanding of general ledger coding and tax compliance in accounts payable
  • Strong organizational skills with the ability to maintain accurate digital records for audit purposes
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 31, 2026

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