Accounts Payable Specialist Job at Robert Half (Madison)

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily invoice proce...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
an associate degree or additional college coursework in accounting or bookkeeping is preferred
At least 1-2 years of experience in an office, finance, or accounting setting with exposure to accounts payable processes
Working knowledge of invoice coding, accounts payable procedures, and three-way match review
Strong data entry accuracy and the ability to manage a large volume of transactions efficiently
Proficiency with spreadsheets and accounting software
experience with Infor/LN or similar ERP platforms is preferred
Ability to communicate professionally with vendors, managers, and internal business partners to resolve payment-related matters
Dependable attendance, strong attention to detail, and the ability to stay productive under deadlines and changing priorities

Job Responsibility

Manage incoming accounts payable communications by monitoring shared inboxes and routing invoices to the appropriate team members for timely handling
Handle daily receipt and sorting of mailed documents, ensuring invoices and related correspondence are processed accurately and without delay
Verify that supplier invoices include the necessary authorizations before entering them for payment and maintain consistency with internal controls
Enter and process vendor invoices each day, including high-volume transactions that require precise coding and numeric data entry
Examine purchase order, receipt, and invoice details to complete three-way matching and resolve discrepancies before payment is released
Respond to vendor statements and payment questions by researching account activity and following up to address open issues
Support settlement of transportation-related payables by transferring approved transactions into the designated accounting system
Review aging reports and accrual-related balances, investigate exceptions, and partner with accounting leadership to correct outstanding issues
Provide cross-functional backup for the accounts payable team and assist with additional duties needed to keep operations running smoothly

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy machinery ma...

Location

United States , Homewood

Salary:

22.00 - 24.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

3-5 years of accounts payable experience or an equivalent combination of education and relevant work history
High school diploma or equivalent required
additional education in accounting or finance is preferred
Strong data entry and typing skills with the ability to maintain accuracy in a high-volume setting
Working knowledge of accounting fundamentals and invoice processing best practices
Proficiency with Excel and experience using ERP platforms such as Epicor
Excellent attention to detail, organization, and document management skills
Ability to manage multiple priorities, investigate discrepancies, and communicate effectively with internal teams and suppliers

Job Responsibility

Process a large daily volume of supplier invoices accurately within the company's ERP system, including Epicor
Review purchase orders against invoices to confirm quantities, pricing, and item details, and resolve any discrepancies that arise
Communicate with vendors regarding billing questions, account statements, and payment-related matters in a timely and detail-focused manner
Partner with purchasing, operations, and other internal departments to support smooth invoice approval and payment workflows
Maintain organized vendor records and supporting documentation to ensure efficient retrieval and audit readiness
Help manage invoice routing and document handling through automated records systems and other accounts payable tools
Investigate exceptions, prioritize urgent items, and keep invoice processing moving to meet payment deadlines
Contribute to additional accounts payable duties and special assignments as business needs change

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support day-to-d...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Detail-oriented
Experience with AP/AR specialist roles in high-demand finance and accounting environments
Familiarity with software such as Microsoft Excel, Oracle NetSuite, QuickBooks, SAP, Workday and other ERP software

Job Responsibility

Review, code, and process vendor invoices accurately and on schedule
Match invoices to purchase orders, receipts, and other supporting documentation
Prepare and process check runs, ACH payments, and wire transfers
Reconcile vendor statements and research outstanding items or discrepancies
Maintain accurate accounts payable records, files, and documentation
Respond to vendor inquiries and work with internal departments to resolve payment issues
Assist with month-end close activities, accruals, and account reconciliations
Help ensure compliance with company policies, internal controls, and accounting procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Atlanta, Geo...

Location

United States , Duluth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of accounts payable experience in a high-volume processing environment
Hands-on experience with invoice coding, account classification, and payment processing
Working knowledge of two-way and three-way matching procedures
Experience handling ACH payments, check runs, and other standard accounts payable disbursements
Strong reconciliation skills with the ability to identify and resolve discrepancies efficiently
Solid communication skills for interacting with vendors and internal business partners
High level of accuracy, organization, and attention to detail in daily work

Job Responsibility

Review and process a large volume of supplier invoices while assigning accurate general ledger coding and confirming required approvals are in place
Complete two-way and three-way match procedures by verifying purchase orders, invoices, and receiving documentation before payment is released
Coordinate recurring payment cycles, including check disbursements, ACH transactions, and wire transfers, to ensure vendors are paid on schedule
Reconcile vendor account statements, investigate billing differences, and resolve outstanding issues promptly and professionally
Maintain organized and current vendor master data, including tax documentation, payment instructions, and agreed-upon terms
Serve as a point of contact for supplier questions, providing timely updates and building positive working relationships
Contribute to month-end close by preparing accrual support, reconciling accounts payable balances, and assisting with related reporting
Follow established company policies and internal control procedures to support accurate payment processing and financial compliance
Provide requested records and reporting for audit activity and other finance reviews as needed

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) or deferred compensation plan
paid time off for vacation, personal needs, and sick time
paid holidays
Choice Time Off (CTO)

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Malvern

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable, preferably in a high-volume environment
Hands-on experience processing invoices, including matching, batching, and coding transactions
Strong understanding of account coding and general ledger impact related to payables activity
Experience handling payment processing such as check runs and ACH transactions
Proficiency with SAP for accounts payable or broader accounting functions
Ability to prepare journal entries accurately and maintain detailed financial records
Strong organizational skills, attention to detail, and the ability to meet deadlines in a fast-paced setting

Job Responsibility

Process a high volume of vendor invoices with close attention to accuracy, timeliness, and company procedures
Review and reconcile invoices by matching them to supporting documentation before preparing them for payment
Assign proper general ledger codes and enter invoice details into the accounting system for accurate financial tracking
Prepare and execute weekly payment activities, including check runs and ACH transactions, in accordance with established schedules
Record journal entries related to accounts payable activity and help maintain accurate accounting records
Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries in a thorough and timely manner
Maintain organized accounts payable files and supporting documentation to ensure audit readiness and compliance
Use SAP to support invoice processing, payment administration, and reporting within the accounts payable function

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing team in Irvi...

Location

United States , Irving

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in accounts payable, invoice processing, or related accounting support work
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
Background working in a multi-entity or multi-location environment is strongly preferred
Experience using accounting software such as Sage Intacct, QuickBooks, or similar financial systems
Proficiency in Microsoft Excel, including lookups, pivot tables, and standard formulas
Knowledge of invoice coding, check runs, payment processing, and vendor record maintenance
Strong attention to detail, sound organizational skills, and the ability to manage multiple priorities effectively

Job Responsibility

Review, validate, and enter a large volume of vendor invoices for multiple entities, ensuring accurate account coding and complete approval support
Handle end-to-end accounts payable activities, including invoice intake, purchase order matching, receipt verification, and payment processing
Maintain vendor records by updating account details, collecting tax documentation, and tracking information needed for year-end reporting
Coordinate weekly disbursement cycles across approved payment methods while following established financial controls and company policies
Work closely with business leaders and field teams to research and resolve billing discrepancies, delayed approvals, and supplier concerns
Reconcile accounts payable records to the general ledger and assist with closing tasks at the end of each month
Monitor open payables and follow up on overdue items to help maintain strong vendor relationships and accurate aging reports
Support the rollout and continuous improvement of accounts payable automation tools and help streamline workflows as new entities are added
Prepare documentation for audit requests and contribute to process improvements, integration efforts, and other assigned projects

What we offer

Medical
Vision
Dental
Life insurance
Disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support accurate and effici...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
an associate degree in accounting or a related field is preferred
At least 2 years of experience in accounts payable or a closely related accounting support role
Hands-on experience processing invoices, coding expenses, and supporting check runs or other payment cycles
Proficiency with Yardi is required
Bilingual fluency in English and Spanish is required
Strong organizational skills, close attention to detail, and the ability to manage deadlines effectively
Clear written and verbal communication skills with a collaborative, team-focused approach

Job Responsibility

Enter and process vendor invoices with accurate general ledger assignments across accounting and property-related systems
Examine invoice submissions for completeness and correctness, including vendor information, dates, amounts, supporting records, and property details
Match invoices to purchase orders and service documentation to confirm charges before approval
Coordinate recurring payment cycles and issue vendor disbursements on a weekly schedule
Address questions from vendors, subcontractors, and internal teams regarding payment timing, balances, and outstanding items
Investigate billing discrepancies and collaborate with relevant parties to resolve exceptions efficiently
Review employee expense submissions for compliance, accuracy, and proper documentation before approval
Maintain organized vendor tax records, including current W-9 forms and accurate 1099-related information, and support year-end reporting activities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Charlotte, N...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable with a strong understanding of full-cycle invoice processing
Demonstrated ability to complete three-way matching for vendor invoices, purchase orders, and receiving documents
Background handling high-volume invoice workloads in a deadline-driven environment
Knowledge of invoice coding, account coding, and invoice reconciliation practices
Familiarity with ACH payments, check runs, and standard payment processing procedures
Ability to work effectively with multiple locations and communicate clearly to resolve discrepancies
Proficiency with ERP or accounting systems, including experience with Acumatica being highly preferred

Job Responsibility

Review and process a high daily volume of invoices while maintaining accuracy and meeting established timelines
Perform three-way matching by comparing invoices, purchase orders, and receiving documentation before approving payment
Verify bill of lading details against purchase order records to confirm quantities, pricing, and receipt information
Partner with plant locations to resolve invoice discrepancies, missing documentation, and payment-related questions
Code invoices correctly to the appropriate accounts and ensure supporting records are complete and audit-ready
Assist with payment activities such as ACH transactions and check runs in accordance with company procedures
Reconcile payable invoices and investigate exceptions to support accurate vendor balances and clean records
Use Acumatica and related systems to maintain organized accounts payable data and track processing status

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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