Accounts Payable Specialist Job at Robert Half (West Chester)

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in Oakwood Vi...

Location

United States , Cleveland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 4 years of experience in accounts payable or closely related accounting support work
At least 4 years of hands-on experience using computerized accounts payable systems
Demonstrated ability to process invoices, perform account coding, and manage payment activities such as ACH and check runs
Strong working knowledge of Microsoft Office applications, with advanced capability in Excel
Proven attention to detail with the ability to manage large transaction volumes and resolve discrepancies accurately
Effective communication skills and the ability to work cross-functionally with internal departments and external vendors

Job Responsibility

Process a high volume of accounts payable transactions, including non-inventory purchases, inventory-related invoices, employee reimbursements, and refund payments, while ensuring compliance with company policies
Review invoices against purchase orders and receiving records, assign appropriate account coding, and enter transactions accurately into the accounting system
Investigate and resolve invoice discrepancies by partnering with purchasing, receiving, corporate teams, and vendors to address pricing, quantity, receipt, and coding issues
Prepare and complete check, ACH, and credit card payment activities within established weekly and monthly deadlines to avoid service interruptions and maintain vendor confidence
Reconcile vendor statements and outstanding balances, research variances, and take corrective action to keep accounts current and accurate
Support month-end close by preparing journal entries and assisting with payables-related accounting tasks that improve the reliability of financial reporting
Organize vendor documentation and maintain complete, accurate records to support audits, reporting needs, and daily operational efficiency
Contribute to cleanup and process improvement efforts within the accounts payable function, helping create stronger structure in a complex Sage 500 and DocuSign environment
Participate in special assignments and departmental projects as needed to support broader finance objectives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Atlanta, Geo...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding, payment processing, and vendor account maintenance
Experience performing 2-way and 3-way matching for invoice verification
Familiarity with ACH payments, check runs, and wire transfer processing
Ability to manage high-volume transactions while maintaining strong accuracy and organization
Proficiency in reconciling vendor statements and researching discrepancies independently
Strong written and verbal communication skills for interacting with vendors and internal stakeholders

Job Responsibility

Review and enter a large volume of vendor invoices, assigning the correct general ledger coding and confirming required approvals are in place
Verify invoice details against purchase orders and receiving documentation by completing both 2-way and 3-way matching procedures
Coordinate recurring payment cycles, including check processing, ACH transactions, and wire disbursements, to ensure vendors are paid on schedule
Reconcile vendor account statements, investigate differences, and resolve outstanding issues promptly and professionally
Maintain organized and accurate supplier files, including tax documentation, payment instructions, and agreed payment terms
Respond to vendor questions regarding invoices, payment timing, and account status while fostering positive business relationships
Contribute to month-end accounting activities by assisting with accruals, payable reconciliations, and other closing support tasks
Follow established financial policies and internal controls to help ensure compliant and accurate accounts payable operations
Provide requested records, backup documentation, and reporting support during audit and review activities

What we offer

medical, vision, dental, life and disability insurance
401(k) or deferred compensation plan (if eligible)
paid time off for vacation, personal needs, and sick time and paid holidays
Choice Time Off (CTO) up to 13 days per year
up to 10 paid holidays per calendar year

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Atlanta, Geo...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts payable or a closely related accounting support role
Working knowledge of invoice coding and accounts payable processing in a high-volume setting
Experience performing ACH payments, check runs, and other standard vendor payment activities
Familiarity with 2-way and 3-way matching involving purchase orders, invoices, and receipts
Strong attention to detail with the ability to identify discrepancies and follow through on resolution
Effective communication skills for handling vendor inquiries and coordinating with internal stakeholders
Ability to manage multiple priorities, meet recurring deadlines, and maintain accurate records

Job Responsibility

Review and enter a large volume of vendor invoices while assigning the correct accounting codes and confirming required approvals are in place
Validate invoice details against purchase orders and receiving documentation through both 2-way and 3-way matching procedures
Coordinate recurring payment cycles, including check disbursements, ACH transactions, and wire payments, with close attention to deadlines and accuracy
Compare vendor statements to internal records, investigate variances, and resolve payment issues promptly
Keep supplier profiles current by updating tax documentation, payment terms, and other essential vendor information
Serve as a point of contact for vendor questions, providing timely follow-up and maintaining positive business relationships
Contribute to month-end close tasks by preparing accrual-related support and completing accounts payable reconciliations
Follow established financial policies and internal controls to help maintain compliance across payable activities
Provide audit support by gathering requested records, preparing documentation, and assisting with reporting needs

What we offer

medical, vision, dental, life and disability insurance
401(k) or deferred compensation plan (if eligible)
Choice Time Off (CTO) up to 13 days per calendar year
up to 10 paid holidays per calendar year

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a luxury retail org...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in accounts payable within a high-volume processing environment.
Strong background in invoice coding, account coding, and three-way matching procedures.
Hands-on experience managing payment runs, including ACH, wire transfers, and checks.
Ability to reconcile vendor statements and independently resolve discrepancies in a timely manner.
Familiarity with month-end accounts payable support, including accruals and aging analysis.
Working knowledge of SAP is strongly preferred.
Excellent attention to detail, organizational skills, and ability to manage multiple priorities effectively.

Job Responsibility

Handle a large volume of invoices spanning corporate expenses, retail operations, and vendor-related purchases with a high degree of accuracy.
Match purchase orders, invoices, and receiving documentation to validate merchandise and operating expense payments before processing.
Assign correct general ledger accounts and cost centers to invoices to ensure accurate financial reporting.
Maintain vendor records, coordinate onboarding updates, and respond promptly to payment or account-related questions.
Organize and process recurring payment cycles, including ACH transactions, wire transfers, and check disbursements.
Review vendor statements, investigate outstanding items, and resolve billing discrepancies in collaboration with internal and external contacts.
Contribute to month-end close by assisting with accrual entries, aging reviews, and other accounts payable reporting needs.
Follow approval procedures, internal controls, and company guidelines to support a well-governed payables process.
Work with teams such as merchandising, store operations, and finance to address invoice exceptions and improve issue resolution.
Prepare audit-ready files and provide supporting documentation for internal reviews or external audit requests.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

Prominent New York City organization is currently seeking an Accounts Payable Sp...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of accounts payable experience, preferably in a high-volume environment
Proven ability to code invoices accurately and process payments across varied expense categories and legal entities
Hands-on experience managing check runs, wires, EFTs, and manual payment methods
Familiarity with an ERP accounting software used for accounts payable processing
Bachelors Degree preferred
Must be legally authorized to work in the United States

Job Responsibility

Enter and code invoices each week, ensuring accuracy across multiple entities and expense types
Manage payment processing for credit card charges, vendor invoices, etc.
Prepare and distribute payments, wire transfers, manual checks, and recurring weekly or biweekly check runs
Communicate directly with vendors to resolve billing questions, confirm payment details, and maintain strong external relationships
Obtain and organize W-9 documentation and support compliance with required vendor records
Review prepaid expenses and maintain accurate tracking to support proper accounting treatment
Assist with month-end close activities by organizing payable records and contributing to reporting accuracy
Support budget reporting by compiling payment data and helping reconcile spending activity

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Accounts Payable Specialist

Location

United States , Brea

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable experience
Experience working in NetSuite is highly preferred
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent communication and problem-solving abilities
Proficiency with Microsoft Excel
Experience working in accounts payable with responsibility for invoice processing and payment support
Knowledge of core accounting principles and standard accounts payable workflows
Ability to code invoices accurately and manage high-volume data entry with strong attention to detail
Familiarity with check runs, vendor statement reconciliation, and three-way matching procedures

Job Responsibility

Process high-volume vendor invoices accurately and efficiently
Perform three-way matching of purchase orders, receipts, and invoices
Prepare and assist with weekly check runs and electronic payments
Reconcile vendor statements and resolve discrepancies promptly
Maintain vendor records, W-9s, and supporting documentation
Respond to vendor inquiries and build positive business relationships
Assist with month-end close activities related to accounts payable
Ensure compliance with company policies and internal controls

What we offer

Competitive compensation and benefits
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts payable specialist

We are looking for an Accounts Payable Specialist to join a fast-moving organiza...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of accounts payable experience in a fast-paced, high-volume setting
Hands-on ability to code invoices and assign expenses to the appropriate accounts accurately
Experience processing ACH payments and supporting recurring or scheduled check runs
Strong working knowledge of Excel for tracking, reviewing, and organizing accounts payable data
Ability to manage approximately 100 invoices per day while meeting deadlines and maintaining quality
Comfortable interacting with vendors and internal stakeholders in a detail-focused and service-oriented manner

Job Responsibility

Review, code, and enter a high daily volume of invoices while maintaining strong accuracy and adherence to payment timelines
Communicate with vendors to resolve billing questions, clarify discrepancies, and ensure account information remains up to date
Process electronic payments and assist with check run activities in accordance with established procedures and deadlines
Support the accounting department with accounts payable reporting, reconciliations, and documentation needed for routine financial operations
Use Excel and accounting systems to organize payment data, track invoice status, and improve day-to-day workflow visibility
Contribute to payables activities related to business growth initiatives, including environments influenced by acquisitions or private equity ownership
Maintain complete and audit-ready records for invoices, approvals, vendor files, and payment transactions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume invoice...

Location

United States , Haverhill

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience working in accounts payable within a fast-paced finance or accounting environment
Proven ability to code invoices and allocate charges accurately to the appropriate accounts
Familiarity with ACH processing and check payment cycles
Experience completing three-way matching for invoices, purchase orders, and receipts
Strong attention to detail with the ability to identify discrepancies and follow through on resolution
Comfortable using accounting or ERP systems and standard office software for daily transaction processing
Effective written and verbal communication skills to coordinate with vendors and internal stakeholders

Job Responsibility

Process vendor invoices accurately and promptly while reviewing documentation for completeness and compliance
Assign proper general ledger coding to invoices and expense items to support accurate financial reporting
Perform three-way matching by validating invoices against purchase orders and receiving records before payment approval
Prepare and execute ACH transactions and check runs in accordance with established payment schedules
Investigate invoice discrepancies, resolve payment issues, and communicate with internal teams or vendors as needed
Maintain organized accounts payable records and ensure supporting documents are properly filed for audit readiness
Monitor outstanding payables and help ensure all approved obligations are paid within required timelines

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist

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Accounts Payable Specialist

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