Accounts Payable Specialist Job at Robert Half (Hopewell)

Job Description

We are looking for an Accounts Payable Specialist to support a local government office in Hopewell, Virginia through a Long-term Contract assignment. This position combines accounts payable work with property record research and general administrative support, making it ideal for someone who is detail-oriented and comfortable handling both financial and public-facing responsibilities. The selected candidate will help maintain accurate records, respond to routine inquiries, and contribute to the smooth operation of day-to-day office functions.

Job Responsibility

Review invoices, assign accurate account codes, and prepare payments through check runs and ACH processing
Examine deeds and related legal documents to extract key details and update real estate parcel information with accuracy
Research ownership records by conducting title searches and verifying current owner information for file maintenance
Process documentation tied to parcel changes, including new subdivisions and corrected property records
Respond to questions from surveyors, attorneys, mortgage representatives, real estate professionals, city staff, and community members
Investigate unknown or escheated properties by reviewing historical deed books and court records before forwarding unresolved cases for further action
Support bookkeeping activities such as invoice tracking, financial record maintenance, and assistance with budget-related tasks
Provide front office and clerical support by handling mail, answering calls, directing visitors, maintaining files, copying documents, and ordering office supplies
Attend meetings as needed and prepare clear meeting notes for distribution to committees or management staff

Requirements

Experience in accounts payable, including invoice coding, payment processing, and check or ACH disbursements
Ability to review detailed documents carefully and maintain a high level of accuracy in financial and property records
Familiarity with account coding principles and general bookkeeping practices
Strong organizational skills with the ability to manage administrative duties alongside transactional workloads
Effective communication skills for assisting internal departments and members of the public with careful attention to detail
Comfort working with legal, property, or recorded documentation such as deeds, title records, or court files
Proficiency with standard office software and general clerical tasks including filing, document handling, and correspondence management

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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Accounts Payable Specialist

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