Accounts Payable Specialist (Contract) Job at Robert Half (Oceanside)

Contract Accounts Payable Specialist

We are seeking a detail-oriented Contract Accounts Payable Specialist to support...

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience
Experience in a high-volume, fast-paced environment
Proficiency in Excel and accounting/ERP systems
Strong attention to detail and accuracy
Ability to manage deadlines and prioritize workload
Excellent communication and problem-solving skills
Associate or bachelor’s degree in accounting, finance, or related field preferred

Job Responsibility

Process a high volume of vendor invoices accurately and efficiently
Review invoices for proper coding, approval, and supporting documentation
Match invoices to purchase orders and receiving documents
Prepare and process weekly check runs, ACH, and wire payments
Reconcile vendor statements and investigate discrepancies
Respond to vendor inquiries and resolve payment issues promptly
Maintain accurate AP records and filing systems
Assist with month-end close, including accruals and account reconciliations
Support audits by providing requested AP documentation
Ensure compliance with company policies, internal controls, and accounting procedures

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Accounts Payable Specialist

A growing organization in Reston, VA is seeking an Accounts Payable Specialist t...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience
Prior government contracting experience
Experience with Deltek Costpoint is a strong plus
Strong attention to detail and organizational skills
Ability to manage high-volume workloads and meet deadlines
Excellent communication skills

Job Responsibility

Process high-volume, full-cycle accounts payable, including invoice entry, coding, and approvals
Review and verify invoices for accuracy and proper documentation
Manage vendor relationships and handle inquiries in a timely manner
Perform account reconciliations and resolve discrepancies
Ensure compliance with company policies and government contracting requirements
Assist with month-end close and reporting related to AP
Support process improvements to increase efficiency and accuracy

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support cash management and...

Location

United States of America , Kendall

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable and invoice processing within an accounting or finance environment
Proven ability to perform account reconciliations and support audit activities with accurate financial documentation
Knowledge of invoice coding, expense allocation, and expense reconciliation practices
Familiarity with contract administration concepts, including review of billing terms and contract-related financial details
Strong written and verbal communication skills with the ability to work effectively across teams
Demonstrated ability to learn new processes quickly and manage multiple tasks in a fast-paced setting
Proficiency in Microsoft Excel, Word, and Outlook, along with experience using accounting software

Job Responsibility

Process invoices accurately, including coding charges and assigning expenses to the appropriate accounts or cost centers
Reconcile accounts and payment activity on a regular basis to ensure financial records remain complete, balanced, and up to date
Review transactions for accuracy and help prepare documentation needed for internal reviews, contract-related audits, and compliance checks
Support cash management activities by tracking disbursements, monitoring payment status, and assisting with account analysis
Investigate discrepancies in invoices, expenses, and vendor records, then work with relevant teams to resolve issues promptly
Maintain organized accounting documentation and contract-related records to support reporting and audit readiness
Use accounting software along with Excel, Word, and Outlook to manage payables workflows, reporting tasks, and daily communication
Coordinate with departments and vendors effectively to answer questions, clarify payment details, and keep processes moving efficiently

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) or deferred compensation plan
Paid time off for vacation, personal needs, and sick time
Paid holidays
Free online training

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support grant-related payme...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounts payable functions, including invoice processing, account coding, and payment support activities
Working knowledge of grant administration, fund accounting, and oversight of restricted funding from federal and non-federal sources
Familiarity with applicable funding regulations and the ability to interpret and apply compliance requirements in daily work
Proficiency with Microsoft Office applications, especially Excel, Word, Outlook, PowerPoint, and Access
Strong analytical skills with the ability to review financial records, assess budget activity, and identify irregularities or deficiencies
Excellent attention to detail and a quality-focused approach when examining invoices and supporting documents
Ability to manage multiple priorities, coordinate with diverse stakeholders, and explain financial information to non-financial audiences

Job Responsibility

Manage the full review and processing cycle for grantee invoices and funding requests, ensuring submissions are complete, timely, and properly documented
Record payment and reimbursement activity in the general ledger with accurate coding across funding sources, accounts, functions, and program categories
Monitor monthly grantee spending against approved budgets and escalate discrepancies, missing support, or compliance concerns to the appropriate stakeholders
Maintain detailed tracking files and reporting tools to capture expenditures, billing activity, budget usage, and other contract-level financial data
Examine supporting documentation to confirm that requested costs are allowable, accurate, and aligned with funding requirements
Review cost allocation methodologies and financial reports to verify reasonableness and consistency in expense distribution
Prepare, update, and analyze grantee financial records to support expenditure oversight and informed decision-making
Contribute to internal control practices, grants management procedures, and financial compliance efforts while providing backup support to the Compliance Analyst as needed
Assist grantees by answering questions, sharing guidance on financial documentation, and identifying requested budget revisions or contract changes

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Accounts Payable Specialist

As Shopify continues its global expansion and transaction volume grows, we're on...

Location

Canada

Salary:

Not provided

Shopify

Expiration Date

Until further notice

Requirements

Diploma in Accounting
3+ years of experience in accounts payable or a related finance role
Solid understanding of accounting concepts, including accruals and month-end processes
Ability to work independently with a focus on accuracy and speed
Stellar attention to detail and task prioritization in a fast-paced environment
Strong communication and interpersonal skills for effective collaboration
Willingness to go the extra mile to prevent errors
Familiarity with global payment rails and tax regulations (e.g., 1099 filing, VAT, HST)

Job Responsibility

Process accounts payable invoices with precision, ensuring details like amounts, GL allocations, currency, and subsidiary information are spot-on
Verify that all transactions align with the company’s delegation of authority and are properly supported
Manage daily payment proposals across various entities, bank accounts, and currencies
Dive into ad-hoc projects with Controllership, Tax, and FP&A teams
Aid in internal and external audits by pulling samples and addressing inquiries
Collaborate seamlessly with cross-functional teams like Treasury and Procurement
Address vendor and employee inquiries with speed and clarity
Prepare and analyze AP statistics and key performance indicators (KPIs)

Fulltime

Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist to jo...

Location

Argentina , Buenos Aires

Salary:

Not provided

DevRev

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
2+ years of experience in accounts payable or a similar role, preferably in a SaaS or technology company
Proficiency in accounting software and Microsoft Excel
Strong analytical skills and attention to detail
Ability to work independently and prioritize tasks effectively in a fast-paced environment.

Job Responsibility

Process and verify invoices, expense reports, and payment requests in a timely and accurate manner
Review purchase orders, contracts, and agreements to ensure compliance with company policies and procedures
Reconcile vendor statements and resolve any discrepancies or issues promptly
Communicate effectively with vendors and internal stakeholders to address payment inquiries and resolve payment-related issues
Maintain accurate records of accounts payable transactions and update accounting databases and systems as needed
Assist in month-end and year-end closing processes, including preparing accruals and reconciliations
Perform corporate credit card reconciliations and follow up on missing receipts or incorrect expense coding
Assist with vendor onboarding and maintenance, including collecting tax forms, banking details, and ensuring compliance with internal policies
Monitor invoice approval workflows and follow up with stakeholders to ensure timely approvals and avoid payment delays
Collaborate with cross-functional teams, including procurement and finance, to streamline accounts payable processes and improve efficiency

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice ...

Location

United States , East Hartford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable is required
Hands-on ability to code invoices accurately and process accounts payable transactions with strong attention to detail
Experience supporting payment activities such as ACH transactions and check runs
Familiarity with maintaining vendor records and collecting tax documentation, including W-9 forms
Ability to reconcile vendor statements and resolve payment discrepancies in a timely manner
Comfortable working on-site in East Hartford, Connecticut
Proficiency with accounting or payables software
experience with dealer-focused systems is a plus
Strong organizational skills and the ability to manage multiple priorities while meeting deadlines

Job Responsibility

Establish and maintain vendor profiles, including collecting required W-9 documentation and keeping records current throughout the year
Review incoming invoices for accuracy and confirm they are supported by appropriate contracts, purchase orders, or authorized approvals before processing
Enter and post accounts payable transactions on a daily basis while maintaining accurate coding and recordkeeping
Reconcile vendor statements each month and investigate discrepancies to ensure balances are correct
Prepare payment batches, including checks and electronic payments, secure required approvals, and coordinate timely distribution
Organize and retain invoices, statements, and payment documentation in accordance with internal filing procedures
Examine quarterly 1099 reporting details to identify missing or incomplete vendor information
Assist with year-end 1099 preparation to support accurate tax reporting and compliance
Use accounts payable systems and related tools to manage invoice coding, ACH activity, and check run processing efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in our company 401(k) plan

Fulltime

Accounts Payable Specialist

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting full-cycle accounts payable operations in a detail-oriented business environment
Working knowledge of invoice coding, account classification, and purchase order matching
Hands-on experience processing ACH transactions and coordinating check payments
Proficiency using NetSuite for accounts payable or related financial workflows
Strong attention to detail with the ability to manage a high volume of transactions accurately
Effective communication skills for working with vendors and cross-functional internal stakeholders
Ability to stay organized, meet deadlines, and prioritize tasks in a contract assignment setting

Job Responsibility

Review vendor invoices, assign the correct account codes, and enter payment details with a high level of accuracy
Process accounts payable transactions from receipt through approval, ensuring documentation aligns with company policies and purchasing records
Prepare and execute ACH payments and check runs according to established schedules and internal controls
Match invoices to purchase orders and supporting records to verify amounts, approvals, and payment terms before processing
Maintain organized AP records in NetSuite and update transaction details to support reporting and audit readiness
Investigate invoice discrepancies, resolve payment issues with internal teams and vendors, and follow through to completion
Monitor outstanding payables and help ensure obligations are paid on time while maintaining accurate ledger activity

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

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