Accounts Payable Specialist & Bookkeeper Job at New York Embroidery Studio (New York)

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Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a high-volume accounti...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable, accounting support, or a related finance function is strongly preferred
Background in accounting coursework or practical bookkeeping experience is highly valued
Proficiency with Microsoft Office, especially Excel and Word, is required
Strong data entry skills with a high level of accuracy and attention to detail
Ability to stay organized, communicate clearly, and deliver responsive customer service
Comfortable working in a deadline-driven environment with changing priorities

Job Responsibility

Process a large volume of invoices accurately and efficiently for assigned business locations
Prepare weekly payment runs and review supporting documentation to ensure timely disbursements
Record monthly accrual information for designated vendors with a strong focus on accuracy
Update invoices when tax-exempt treatment applies and verify appropriate coding
Reconcile vendor statements each month and research discrepancies to resolution
Support upkeep of vendor records, including collecting and entering required tax documentation for 1099 reporting
Partner with accounts payable colleagues and internal stakeholders to provide dependable service and resolve questions
Follow internal controls, protect confidential information, and assist with filing, administrative coverage, and special projects as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day accounti...

Location

United States , Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of bookkeeping or account keeping experience with primary responsibility for maintaining financial accounts, including ledger posting and reconciliations
part-time equivalent experience will be considered
An associate degree in accounting or completion of at least 12 semester credit hours in accounting may be considered in place of experience
Strong understanding of bookkeeping methods, account balancing, and the structure of financial ledgers
Practical experience with accounts payable processes, including invoice coding, account coding, ACH transactions, and check processing
Ability to research financial records, identify variances, and prepare clear financial or statistical reports
Proficiency with standard office technology such as personal computers, calculators, and related accounting support tools
Excellent numerical accuracy and the ability to perform arithmetic calculations efficiently
Ability to organize work effectively and provide guidance or oversight to support staff when needed

Job Responsibility

Manage accounts payable activities by reviewing invoices, coding transactions, and recording entries in the appropriate accounting records
Maintain financial ledgers and cash books, ensuring postings are complete, accurate, and aligned with established accounting procedures
Process incoming payments and remittances, confirm amounts received, prepare receipts, and update records for proper tracking
Review cash disbursements, ACH payments, and check runs to verify transaction accuracy before final posting
Examine purchase orders and payment claims to confirm supporting details and record activity in the correct ledger accounts
Reconcile ledger balances against financial reports and investigate discrepancies to maintain accurate account status
Support payroll preparation by compiling figures, validating information, and assisting with related accounting entries
Prepare financial data and supporting statistics used in budget planning and departmental reporting
Use computers, calculators, and other office equipment to retrieve information, maintain files, and complete daily accounting tasks

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 4 years of bookkeeping or accounting experience with substantial hands-on responsibility for accounts payable activities
Practical experience using QuickBooks Online, including invoice entry, account coding, and class-based allocation
Solid understanding of end-to-end AP procedures, approval workflows, and high-volume invoice processing
Must have experience with QuickBooks Online and bill.com
Proficiency with Microsoft Office, Adobe Acrobat, and Google Workspace for documentation, reporting, and communication
Strong attention to detail with a consistent record of maintaining accuracy in financial data and payment processing
Ability to manage competing priorities, meet deadlines, and communicate effectively with vendors and internal stakeholders
Experience supporting multi-entity accounting environments is preferred

Job Responsibility

Oversee the accounts payable process from invoice intake through final payment, ensuring each transaction is reviewed, coded, approved, and completed accurately
Assign expenses correctly within QuickBooks Online using class coding and the chart of accounts to support reliable financial reporting
Execute vendor payments through ACH, wire transfers, check runs, and AP payment platforms such as Bill.com or comparable systems
Maintain complete and orderly vendor documentation, including tax forms, payment records, and other supporting files
Reconcile vendor statements, investigate billing differences, and resolve payment-related issues in a timely manner
Review aging reports regularly to help ensure outstanding obligations are addressed according to payment terms
Partner with internal teams to track approvals and keep invoice workflows efficient across departments
Contribute to month-end accounting activities by assisting with reconciliations, accrual support, and related reporting tasks
Support multi-entity accounting needs, including intercompany allocations and accurate recordkeeping across business units
Prepare Excel-based reports and provide audit support by gathering documentation and responding to accounting information requests

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organi...

Location

United States , Saint Cloud

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounts payable, invoice processing, or a closely related accounting support role
Working knowledge of bookkeeping fundamentals and standard accounting practices
Experience coding invoices, managing check runs, and handling high-volume payables transactions
Proficiency with 10-key data entry and spreadsheet applications
Strong analytical and problem-solving skills for resolving invoice and document discrepancies
High level of accuracy, organization, and attention to detail in financial data handling

Job Responsibility

Process incoming invoices and related payment documents accurately within the accounting system
Review purchase orders, receiving documentation, and invoices to identify mismatches and resolve exceptions before payment
Support vendors by responding to payment and account inquiries in a timely and attentive manner
Organize weekly payment activity by preparing approved invoices for scheduled disbursement
Contribute to month-end close tasks by assisting with account analysis and other assigned accounting support work
Maintain electronic and physical records by scanning, filing, and retaining reports according to company standards
Meet attendance expectations and remain dependable in support of daily departmental operations
Follow workplace safety and equipment requirements, including the use of required company-provided gear
Work additional hours when needed to meet processing deadlines and business demands

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing and maintaining ac...

Location

United States , Captiva

Salary:

Not provided

South Seas

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Associate's degree in Accounting, Finance, Business Administration, or related field preferred
2+ years of Accounts Payable, Accounting, or Bookkeeping experience preferred
Hospitality, resort, hotel, or property management accounting experience is a plus
Experience with ERP or accounting software systems preferred
Experience with DooAP and Craftable a plus
Strong understanding of accounts payable processes and accounting principles
Proficiency in Microsoft Excel and Microsoft Office Suite
Excellent attention to detail and accuracy
Strong organizational and time-management skills

Job Responsibility

Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation
Match invoices with purchase orders and receiving documentation
Enter invoices into the accounting system accurately and timely
Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods
Ensure all payments are made according to agreed-upon terms and company policies
Establish and maintain vendor records, including W-9 forms and payment information
Respond to vendor inquiries regarding payment status, discrepancies, and account balances
Reconcile vendor statements and resolve outstanding issues promptly
Maintain positive relationships with suppliers and service providers
Reconcile accounts payable transactions and vendor accounts

What we offer

Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4 %
Commuter and Company-paid Toll Programs
Complimentary Shift Meal

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a dynamic education...

Location

United States , Ross

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of experience in accounts payable, bookkeeping, accounting support, or a related finance function
Working knowledge of invoice processing, account coding, ACH payments, and check run procedures
Strong Excel skills and confidence using accounting platforms and other financial software tools
Ability to stay highly organized, manage multiple deadlines, and maintain strong accuracy in transaction processing
Clear written and verbal communication skills with a detail-oriented and service-oriented approach
Discretion in handling sensitive financial information and a dependable sense of accountability
Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred
Experience in an education, nonprofit, or mission-driven environment, along with familiarity with systems such as Blackbaud Financial Edge or Ramp, is a plus

Job Responsibility

Oversee end-to-end payables activity, including onboarding vendors, reviewing invoice details, routing approvals, and issuing payments in a timely manner
Handle reimbursement requests for employees and families while verifying that submissions align with established financial guidelines
Administer company card and expense activity by reviewing transactions, supporting expense system usage, and resolving discrepancies through regular reconciliation
Coordinate agreement processing for guest speakers and similar engagements, ensuring payment records and supporting documentation are complete and compliant
Prepare required vendor tax documentation, including annual 1099 reporting, and maintain accurate records for audit and compliance purposes
Support budget tracking by compiling monthly reports, entering approved adjustments, and assisting with account analysis and general ledger reconciliations
Participate in month-end and year-end close by organizing documentation, reconciling accounts, and assisting with financial reporting and audit requests
Assist with student account and tuition-related billing support, process bank deposit activity, and help manage incoming business office mail and check distribution
Partner with colleagues across departments to streamline administrative workflows, collect financial data, and deliver responsive customer service to the school community

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in Orlando, Flo...

Location

United States , Orlando

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable, bookkeeping, or a closely related accounting role
Proven ability to handle invoice processing in a fast-paced, high-volume environment
Experience with account coding, invoice entry, ACH payments, and check run administration
Working knowledge of QuickBooks Online and Microsoft Office applications, including strong Excel skills
Familiarity with vendor file maintenance and clear, detail-oriented vendor communication practices
Understanding of full-cycle accounting principles and general ledger support activities
Strong organizational skills with a high level of accuracy and attention to detail

Job Responsibility

Process a high volume of invoices each week with close attention to accuracy, approval status, and coding details
Review and assign proper account codes to vendor invoices before entering them into the accounting system
Administer payment activities, including ACH transactions and scheduled check runs, to ensure vendors are paid on time
Maintain organized and up-to-date vendor records, including documentation, payment terms, and account details
Communicate with vendors to address invoice discrepancies, payment questions, and account issues professionally and promptly
Support bookkeeping and full-cycle accounting tasks by assisting with reconciliations and general ledger-related activities
Enter payable data into QuickBooks Online and use Microsoft Office tools, especially Excel, to track and report financial information
Help manage package and vendor-related coordination as part of daily administrative and accounts payable operations

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

Are you a detail-driven accounting professional who thrives in a fast-paced, pro...

Location

United States , Monroe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of Accounts Payable and/or bookkeeping experience
Hands-on experience with QuickBooks Enterprise (contractor edition a plus)
Background in construction or electrical contracting strongly preferred
Understanding of job costing and retainage processes
High level of accuracy with strong attention to detail
Ability to manage multiple priorities and meet deadlines
Solid communication and organizational skills
Proficiency with Excel and general accounting systems

Job Responsibility

Accurately enter high-volume vendor invoices into QuickBooks Enterprise
Match invoices to purchase orders and confirm receipt of goods/services
Apply proper job costing, including job, class, and cost code assignments
Track and manage retainage where applicable
Reconcile vendor statements and proactively resolve discrepancies
Support weekly check runs and electronic payment processing
Maintain well-organized A/P records (digital and physical)
Communicate with vendors and internal project teams to resolve invoice issues
Assist with month-end close activities, including A/P aging review
Provide general bookkeeping support as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Accounts Payable Specialist & Bookkeeper

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Accounts Payable Specialist & Bookkeeper

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

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