Accounts Payable Scanning Clerk Job at Robert Half (Santa Monica)

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Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support a real estate and proper...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounts payable or a closely related accounting support role
Hands-on experience processing invoices and performing detailed data entry tasks
Familiarity with scanning, uploading, and organizing invoice documentation
Working knowledge of NetSuite for accounts payable or general accounting functions
Proficiency in Microsoft Excel for tracking, reporting, and maintaining financial data
Strong attention to detail and ability to manage recurring tasks with a high level of accuracy
Effective communication skills and the ability to work reliably in a team-oriented environment

Job Responsibility

Process vendor invoices accurately and enter payment details into the accounting system in a timely manner
Review submitted billing documents for completeness, verify supporting information, and help maintain organized financial records
Scan, upload, and file invoice documentation so that accounts payable records remain accessible and up to date
Use NetSuite to manage payable transactions, track invoice status, and support day-to-day accounting operations
Reconcile invoice information against internal records and follow up on discrepancies to ensure accurate payment processing
Maintain spreadsheets and reports in Microsoft Excel to assist with tracking payables and monitoring account activity
Support the accounts payable workflow by handling high-volume data entry with a strong focus on accuracy and efficiency

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support day-to-day payment opera...

Location

United States , Golden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Working knowledge of invoice processing, invoice coding, and payment handling procedures
Ability to manage high-volume transactional work while maintaining strong accuracy
Experience reviewing financial documents for completeness and resolving missing information
Familiarity with check runs and standard accounts payable documentation practices
Strong data entry, record maintenance, and organizational skills
Proficiency in basic accounting systems and common office software tools

Job Responsibility

Process a large volume of incoming invoices with attention to accuracy, timing, and proper documentation
Review invoices to confirm key details such as vendor information, tax treatment, currency, and overall completeness before payment processing
Assign appropriate invoice coding and prepare accounts payable records for entry into the financial system
Post payable transactions and support scheduled check runs to ensure vendors are paid on time
Examine scanned invoice images to verify readability and identify missing or incorrect information
Maintain payroll-related records and update supporting files to keep financial data current
Organize and process accounts payable documents in accordance with internal controls and established procedures
Assist with additional accounts payable activities as needed to support smooth daily operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Accounts Payable Clerk

We are looking for a detail-oriented Accounts Payable Clerk to support financial...

Location

United States , Providence

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
3-5 years of experience in accounts payable, accounts receivable, or related accounting support work
Strong attention to detail with the ability to process financial transactions accurately and consistently
Effective written and verbal communication skills with a customer-focused approach to internal and external support
Ability to investigate discrepancies, manage exceptions, and follow issues through to resolution with limited supervision
Proficiency with PC-based systems and Microsoft Office applications, including Excel, Word, and Outlook
Adaptable, dependable, and willing to learn new processes in a fast-paced team environment

Job Responsibility

Review invoices against purchase orders and supporting records, then process payments while investigating any mismatches with the appropriate internal contacts
Prepare electronic disbursements and ensure payment transactions are completed accurately and on schedule
Respond to vendor, customer, and internal staff questions related to invoices, payment status, and account activity
Reconcile vendor and customer statements each month to confirm balances and identify outstanding issues requiring follow-up
Research and resolve problem invoices or payment exceptions through to final settlement with appropriate oversight as needed
Provide administrative support for accounting operations, including document preparation, mail handling, scanning, copying, and secure disposal of records
Assist teammates during high-volume periods or backlog situations to help maintain departmental deadlines and service levels
Support internal users by explaining accounts payable and receivable procedures and helping ensure transactions align with company policy
Maintain confidentiality of financial and business information while completing assigned tasks and records management activities

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounts Payable Clerk

We are looking for a detail-oriented Accounts Payable Clerk to join a collaborat...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a related accounting support position
Hands-on proficiency with QuickBooks Online is required
Strong background in invoice coding, invoice processing, and vendor coordination
Working knowledge of Microsoft Excel and Outlook
Ability to manage details carefully while meeting multiple deadlines
Comfortable operating in an evolving environment and contributing to process improvements
Strong communication, organization, and follow-through skills

Job Responsibility

Review and process incoming invoices with accuracy and attention to deadlines
Confirm that all payment requests include appropriate authorization and complete supporting records
Assign correct accounting codes to invoices to maintain accurate financial reporting
Match billing documents to related backup materials and resolve missing information when needed
Scan and upload invoice documentation into the accounting system for organized recordkeeping
Maintain vendor files, respond to supplier inquiries, and assist with statement reconciliation
Investigate billing discrepancies and work with internal teams or vendors to reach resolution
Prepare payment batches, including checks and electronic payments, for approval and timely distribution
Assist the team with accounts payable process improvements, including support for increased automation within QuickBooks Online
Provide additional accounting and administrative support as business needs require

What we offer

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounts Payable Clerk

This opportunity is ideal for someone who enjoys accurate transactional work, ca...

Location

United States , Cary

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable, invoice entry, or a similar transactional finance support role
Strong numeric data entry skills with a high level of accuracy and attention to detail
Ability to handle repetitive, high-volume administrative work while meeting daily productivity expectations
Familiarity with accounts payable processes, including invoice handling and expense-related transactions
Experience using business systems such as Coupa, Workday Financial Management, or similar financial software is preferred
Comfortable working independently in a remote-capable environment while staying organized and responsive
Solid computer skills and the ability to learn internal tools and workflows quickly

Job Responsibility

Enter a high volume of invoice details into the accounts payable system with speed and accuracy each day
Review scanned invoices and manually record required information to ensure transactions are captured correctly
Support day-to-day accounts payable processing for invoice volumes that may range from approximately 50 to 100 items daily
Verify data before submission to reduce entry errors and maintain reliable financial records
Assist with expense-related documentation and processing as needed within established procedures
Work within finance platforms and related tools to update invoice and payment information accurately
Help maintain organized records for payable transactions to support reporting and audit readiness
Contribute to ongoing workflow activities in a partially automated processing environment where manual entry remains essential

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Clerk

We are looking for a detail-oriented Accounts Payable Clerk to join our team in ...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in accounts payable or a closely related accounting support role
Working knowledge of invoice processing, voucher entry, and check run preparation
Experience coding invoices and expenses to the correct general ledger accounts
Strong data entry skills with a high level of accuracy and attention to detail
Proficiency with Microsoft Excel and comfort using standard office and accounting systems
Ability to reconcile vendor statements, research discrepancies, and resolve issues efficiently
Strong written and verbal communication skills for vendor and internal correspondence

Job Responsibility

Process accounts payable transactions by entering vouchers, invoices, employee expenses, fuel logs, and related supporting records with accuracy
Prepare, organize, print, scan, email, fax, and file payable documentation and general accounting records to maintain complete and accessible files
Review vendor statements, investigate discrepancies, and follow through on outstanding issues to ensure account balances are correct
Assign appropriate general ledger coding to invoices and expense submissions in alignment with accounting guidelines
Communicate with vendors and internal stakeholders to answer payment questions and resolve documentation or billing concerns
Support weekly payment activities by preparing check runs, assembling checks with backup materials, and coordinating outgoing mailings
Issue manual payments when necessary and maintain proper documentation for non-routine disbursements
Maintain vendor statements and applications in an orderly filing system while following company policies and departmental procedures
Complete monthly schedule reconciliations and assist with period-end close tasks within established departmental deadlines

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support a government-focused fin...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable, including invoice matching, data entry, and payment verification
Familiarity with Oracle or similar enterprise accounting software
Working knowledge of fund accounting and budget-based financial controls
Experience supporting government, public sector, or grant-funded accounting environments is strongly preferred
Ability to review detailed financial documents with a high level of accuracy and consistency
Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook
Strong organizational skills with the ability to manage multiple priorities in a high-volume setting

Job Responsibility

Review invoices in detail to confirm accuracy, completeness, and adherence to purchasing terms, contract conditions, and funding guidelines
Examine payment requests against purchase orders and supporting records to ensure charges are coded correctly and meet internal and regulatory standards
Assess available budget balances and funding sources before processing transactions to support sound financial stewardship
Process accounts payable activity by entering, scanning, and validating data within the organization's AP system
Handle a large volume of transactions independently while organizing priorities to meet processing deadlines
Apply government and fund accounting principles when evaluating payable items and related documentation
Support compliance efforts by confirming that expenditures align with authorized public-purpose spending requirements
Use Microsoft Excel, Word, and Outlook to manage records, communication, and reporting related to accounts payable activities
Participate in special assignments such as testing, training support, and process reviews as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support a government-focused fin...

Location

United States , Clearwater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable, including invoice matching, data entry, and payment verification
Familiarity with Oracle or similar enterprise accounting software
Working knowledge of fund accounting and budget-based financial controls
Experience supporting government, public sector, or grant-funded accounting environments is strongly preferred
Ability to review detailed financial documents with a high level of accuracy and consistency
Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook
Strong organizational skills with the ability to manage multiple priorities in a high-volume setting

Job Responsibility

Review invoices in detail to confirm accuracy, completeness, and adherence to purchasing terms, contract conditions, and funding guidelines
Examine payment requests against purchase orders and supporting records to ensure charges are coded correctly and meet internal and regulatory standards
Assess available budget balances and funding sources before processing transactions to support sound financial stewardship
Process accounts payable activity by entering, scanning, and validating data within the organization's AP system
Handle a large volume of transactions independently while organizing priorities to meet processing deadlines
Apply government and fund accounting principles when evaluating payable items and related documentation
Support compliance efforts by confirming that expenditures align with authorized public-purpose spending requirements
Use Microsoft Excel, Word, and Outlook to manage records, communication, and reporting related to accounts payable activities
Participate in special assignments such as testing, training support, and process reviews as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Accounts Payable Scanning Clerk

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Job Responsibility

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