Accounts Payable / Receptionist Job at Robert Half (Waunakee, WI)

Part-time Accounts Payable Clerk/Receptionist

We are looking for a part-time Accounts Payable Clerk/Receptionist position. Thi...

Location

United States , Edgewater

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Preferred experience in accounts payable or general accounting
Familiarity with accounting software and Microsoft Office applications
Excellent organizational abilities and strong attention to detail
Effective communication and customer service skills
Capable of handling multiple responsibilities in a small office setting

Job Responsibility

Manage accounts payable tasks, including invoice processing, purchase order reconciliation, and payment monitoring
Verify and match invoices against receiving documents, resolving any discrepancies
Organize and maintain financial documents and vendor files
Answer incoming calls and welcome office visitors in a professional manner
Perform administrative tasks such as filing, data entry, and handling documents
Provide support to project managers and office staff as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Front Office Manager

Are you a polished professional who takes pride in creating exceptional experien...

Location

United States , Ooltewah

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office administration, front desk coordination, or a similar support role
Strong communication and interpersonal skills with the ability to interact confidently with visitors, employees, and leadership
Demonstrated sound judgment and a customer-focused approach in a business environment
Ability to manage multiple tasks efficiently while maintaining accuracy and attention to detail
Experience ordering, tracking, and maintaining office supplies and supporting general office operations
Proficiency with receptionist responsibilities, including greeting visitors, answering inquiries, and coordinating office activities
Dependable work habits and a strong sense of accountability in handling time-sensitive responsibilities

Job Responsibility

Professionally greet and assist visitors, ensuring a welcoming and exceptional experience
Manage a multi-line phone system with a strong focus on responsiveness and customer service
Coordinate conference room scheduling, meeting preparation, and hospitality services
Support company events, employee meetings, and recurring corporate conferences
Process and scan documentation related to accounts payable and payroll functions
Maintain office supplies, coordinate vendor services, and manage office-related purchases
Arrange employee recognition activities, celebrations, and special events
Provide administrative support to executives and departments as needed
Serve as a resource for employees and assist with day-to-day office operations

What we offer

Work-Life Balance
Career Growth & Development
Culture of Support
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are looking for an organized Office Manager to support daily operations and h...

Location

United States , Beverly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing administrative functions within an office environment
Ability to handle supply ordering, inventory monitoring, and general office coordination
Working knowledge of accounts payable processes and invoice handling
Comfortable performing receptionist and front-desk responsibilities with professionalism
Strong organizational skills with the ability to manage multiple priorities effectively
Clear written and verbal communication skills for interacting with staff, visitors, and vendors.

Job Responsibility

Oversee daily office activities to keep administrative operations running efficiently
Coordinate purchasing for office materials and vendor orders, ensuring teams have the resources they need
Track inventory levels and maintain an organized supply system to prevent shortages or delays
Support accounts payable tasks, including processing invoices and assisting with payment-related documentation
Welcome visitors, answer incoming calls, and provide front-desk assistance in a courteous and timely manner
Maintain orderly office records, shared spaces, and general administrative workflows to support the broader team.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Office Manager

We are looking for an organized and service-oriented Office Manager to support d...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office management, administrative support, or a similar operations-focused role
Ability to provide attentive customer service in a fast-paced, client-facing environment
Working knowledge of payment handling, transaction balancing, and accounts payable support
Strong organizational skills with the ability to manage supplies, documentation, and multiple daily priorities
Comfortable performing receptionist duties such as answering phones, greeting visitors, and coordinating inquiries
Ability to conduct routine site inspections and identify areas needing attention related to safety or presentation
Clear written and verbal communication skills and the ability to collaborate effectively with staff and leadership

Job Responsibility

Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility
Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests
Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps
Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities
Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations
Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness
Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives
Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

Performs the administrative and business office services tasks as assigned by th...

Location

United States , Scottsdale

Salary:

18.00 - 21.60 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
or one (1) to three (3) months related experience and/or training
or equivalent combination of education and experience
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet
Must successfully complete all Atria specified training programs
State required training guidelines
Able to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Job Responsibility

Performs the administrative and business office services tasks as assigned by the Community Business Director
Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files
This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
making copies and filing of vendor files
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
train staff to proper time clock procedures
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to join a growing team in Irvine,...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support, office coordination, or similar role
Hands-on experience using QuickBooks Desktop is required
Ability to perform data entry accurately and manage multiple administrative tasks with strong attention to detail
Experience handling receptionist or front-desk responsibilities, including answering inbound calls and greeting visitors
Familiarity with basic bookkeeping processes, including invoicing, expense tracking, and support for payables and receivables
Strong written and verbal communication skills with the ability to interact professionally across teams
Comfortable working onsite in a permanent role in Irvine, California

Job Responsibility

Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions
Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review
Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment
Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation
Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule
Provide general administrative support across departments and assist with special projects that improve office organization and efficiency

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Cambridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, administrative support, or a closely related role
Working knowledge of office supply purchasing and inventory coordination
Experience supporting accounts payable or similar financial administrative processes
Ability to manage receptionist responsibilities with professionalism and strong customer service skills
Strong organizational skills with the ability to handle multiple priorities effectively
Clear written and verbal communication skills
Proficiency with standard office software and general administrative systems

Job Responsibility

Oversee day-to-day office administration to ensure an efficient, well-organized workplace environment
Manage the purchasing process for office materials and coordinate timely replenishment of essential supplies
Track inventory levels and maintain adequate stock of office resources to support uninterrupted operations
Handle accounts payable activities, including processing invoices and supporting accurate payment workflows
Serve as the first point of contact for visitors and incoming communications, delivering attentive reception support
Maintain orderly office records and administrative documentation to support internal business needs
Coordinate with vendors and service providers to help sustain reliable office operations

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Office Manager

Location

United States , Everett

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in office management, administrative operations, or a similar business support role
Background in the construction industry is preferred
Working knowledge of accounts payable, accounts receivable, invoicing, and payroll coordination
Hands-on experience with QuickBooks Online and standard office software tools
Strong organizational skills with the ability to manage multiple priorities and maintain detailed records
Clear written and verbal communication skills, including the ability to work effectively with vendors, clients, and internal teams
Comfortable handling office logistics, event coordination, and general receptionist or front-office responsibilities
Demonstrated problem-solving ability, technical aptitude, and a collaborative approach to daily work

Job Responsibility

Direct daily office activities to maintain an organized, efficient, and client-ready environment, including supply management and workspace upkeep
Administer project-related records such as contracts, permits, purchase orders, and other operational documentation with accuracy and consistency
Oversee accounts payable and accounts receivable tasks, including invoice coding, client billing, payment tracking, and payroll support using QuickBooks Online and related systems
Monitor budgets and project spending to help maintain accurate financial records and support compliance with internal processes
Coordinate marketing events and monthly schedule updates in Outlook, ensuring business owners are informed, prepared, and travel arrangements are handled as needed
Support recruitment and onboarding activities by preparing employment documents, organizing employee files, and assisting with benefits administration
Build and maintain an effective filing and document management process for storage, retrieval, and retention of business records and correspondence
Prepare business materials such as reports, presentations, meeting notes, and drafted documents for internal and external use
Partner with team members across the business to solve operational challenges, improve workflow efficiency, and support office priorities within a construction-focused setting

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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Accounts Payable / Receptionist

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