Accounts Payable & Receivable Specialist Job at Mindspace (New York)

Accounts Payable Specialist

As a Accounts Payable Specialist you will join the Finance Operations team and t...

Location

Portugal , Lisbon

Salary:

Not provided

Powerdot

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Economics, Accounting or equivalent
Minimum 3 years’ experience in a similar role – ideally within a Shared Services Centre, multi-location / multi-jurisdiction Europe context
Solid knowledge of best-practice AP operations and full end-to-end process understanding
Familiarity with OCR (optical character recognition) or automated invoice scanning tools integrated with ERP systems
Comfortable working within a ticket-based workflow (e.g., Jira) or similar service-desk platform
Excellent written and spoken English communication skills
Strong Excel skills, including the ability to design and maintain automated spreadsheet models
Proven hands-on experience working with major ERP systems (e.g. SAP or Microsoft Dynamics 365 Business Central) within the accounts payable domain
A mindset oriented to controls, accuracy, timely delivery, and continuous enhancement of the AP function
Ability to build strong working relationships with colleagues and service providers

Job Responsibility

Manage the end-to-end accounts payable process: receive invoices from multiple supplier channels, register them in accordance with group accounting policies and local fiscal/regulatory rules
Ensure timely and accurate registration of employee expense claims and reimbursements (including travel expense and corporate credit‐card transactions)
Execute payment postings and match allocations to relevant invoices
Maintain supplier master data: verify and update supplier information and bank details, ensure compliance with group policies and local jurisdiction requirements
Reconcile supplier statements, proactively identify and investigate discrepancies or unresolved issues
Monitor invoice approval workflows, track outstanding invoices or payments, and drive resolution of root causes
Review existing AP processes, identify improvement opportunities, and support/track key OKRs and KPIs
Assist with month-end close activities: cut-off, review of pending items, vendor G/L reconciliation, and reporting
Actively participate in AP projects (e.g., automation, process standardisation, system enhancements) and collaborate cross-functionally

What we offer

Private health insurance coverage
Gym membership
Flexible working hours
Annual offsite
Regular team-building events
English Training
Free office snacks and unlimited coffee & Meal allowance for every worked day
Special discounts for charging your electric vehicle

Fulltime

Accounts Payable and Accounts Receivable Specialist

We are seeking a highly detail-oriented and organized Accounts Payable & Account...

Location

Canada , Mississauga

Salary:

Not provided

Randstad

Expiration Date

February 15, 2026

Requirements

High school diploma or equivalent
Proven experience in Accounts Payable and Accounts Receivable roles
Strong attention to detail and excellent organizational skills
Strong written and verbal communication skills
Computer aptitude and MS Office skills
Intermediate proficiency in Excel, Word, and Outlook
Ability to handle multiple priorities in a fast-paced environment

Job Responsibility

Accounts Payable (AP) - 50%: Update and maintain accurate and up-to-date records of expenditures
Print weekly cheques for non-EFT/ACH vendors and ensure timely distribution
Respond to vendor invoices and promptly resolve any discrepancies
Ensure all payments adhere to company policy and are sent out on time
Resolve payment discrepancies and disputes with vendors
Set up payments to vendors in on-line banking as directed by the Supervisor
Accounts Receivable (AR) - 50%: Prepare weekly customer statement reports, primarily using Excel, for larger customers
Ensure timely distribution of customer statements, by email for smaller customers, at least once per month
Prepare and mail invoices to customers in a timely manner
Accurately post payments to customer accounts

What we offer

Unlimited Free Access to Udemy
Collaborative team environment
Easily accessible by public transit

Fulltime

Accounts Payable Specialist

Looking for a multi-tasking individual with experience in Account payable for an...

Location

Canada , Brampton

Salary:

Not provided

Randstad

Expiration Date

February 12, 2026

Requirements

Minimum of 3 years of experience in accounts payable or a similar role
Exceptional attention to detail, accurate data entry skills, strong math and analytical abilities
Proficiency in using PCs and Excel
Experience with Business Central/ Microsoft Dynamics
Excellent verbal and written communication skills in English
Well-organized and responsible with a high level of dedication
A team player with a strong aptitude for problem-solving

Job Responsibility

Invoice Processing: Print and review all emailed invoices daily, verify if purchase orders (POs) on invoices have been received and updated, and follow up with relevant individuals or departments if POs are not received
Approval and Posting: Post approved invoices daily and resolve any purchase order issues promptly
Monthly Statements: Verify monthly supplier statements to ensure accuracy
Supplier Management: Set up new suppliers and complete credit applications as needed
Payments: Manage supplier payments, including batching invoices, creating and printing remittances, emailing suppliers, and posting payments after approval. This includes processing EFT and wire payments and printing cheques for suppliers not on EFT
Filing and Documentation: Maintain organized filing of all relevant documents
Customer Deposits: Deposit customer cheques via Remote Deposit Capture (RDC)
Support Duties: Assist with incoming calls when reception is busy or unavailable and handle other AP-related duties as assigned
Confidentiality: Protect the organization’s value by keeping information confidential

What we offer

Unlimited Free Access to Udemy
Collaborative team environment
Easily accessible by public transit

Fulltime

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for overseeing the financial tran...

Location

Philippines , Manila

Salary:

Not provided

STAFFVIRTUAL

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
Minimum of 2 years of experience in accounts payable or a similar finance role
Proficiency in accounting software and Microsoft Office Suite, particularly Excel
Experience with high volume email
Strong analytical and problem-solving skills
Excellent attention to detail and accuracy
Effective communication and interpersonal skills
Ability to work independently and as part of a team
Strong organizational skills and the ability to manage multiple tasks and deadlines
Successful time management skills to effectively and efficiently meet deadlines

Job Responsibility

Receive, review, and process vendor invoices for payment approval
Ensure invoices are coded correctly and match purchase orders or other supporting documents
Enter invoice data into the accounting system with a high degree of accuracy
Resolve discrepancies between invoices and purchase orders or delivery receipts
Review statements and request invoice copies as needed
Prepare invoices for payment
Partner/communicate with internal stakeholders to understand invoices, clarify questions, and resolve issues
Communicate effectively within the organization, as well as externally, to resolve invoice discrepancies, payment issues, or other questions surrounding accounts payable
Respond to vendor inquiries regarding payment status and discrepancies
Ensure compliance with company policies and procedures related to accounts payable

What we offer

Competitive compensation and benefits package
HMO Day 1 + FREE dependent coverage
De minimis and allowances
Attendance bonus
Paid time offs
Company-provided work setup (laptop, monitor, accessories)
Training, career growth, and global exposure
A collaborative and supportive team culture

Accounts Payable Specialist

The Accounts Payable (AP) Specialist has a daily, ongoing impact on financial tr...

Location

United States , Brooklyn

Salary:

26.00 - 32.00 USD / Hour

Premium Health

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Bachelor's degree in accounting preferred
Associate’s degree in Bookkeeping/Accounting or equivalent experience required
1-3 years of experience in accounts payable (or accounts receivable) or related role
Basic understanding of accounting/ bookkeeping, accounts payable principles, procedures and standards
Strong mathematical skills
Superb time management skills with a proven ability to complete work and meet deadlines independently, with little oversight
Exceptional verbal and written communication skills
Strong analytical and problem-solving skills
Excellent organizational skills

Job Responsibility

Reviewing invoices to ensure appropriate documentation and necessary approvals are in place prior to payment
Entering, coding and processing vendor invoices with utmost level of accuracy
Ensuring timely payment processing and conducting a thorough review of all payments prior to submission
Executing accounts payable reconciliations, including credit card transactions, RAMP platform purchases, and bank account reconciliations
Managing special purchase transactions and assisting employees with questions related to purchasing and procurement procedures
Supporting monthly financial closing activities and preparing documentation for the annual financial statement audit as required
Conducting a bi-weekly review of payroll timecards and post-payroll process reporting to ensure accurate payment processing as needed
Effectively managing assignments to maintain a smooth workflow within the accounts payable department
Assisting in identifying opportunities to streamline and improve the accounts payable process to increase efficiency
Performing other tasks as needed to support the monthly financials and general accounting processes

What we offer

Public Service Loan Forgiveness (PSLF)
Paid Time Off
Medical, Dental, Vision and Life coverage with Non Stop Wellness (MERP)
Flexible Spending Account
Employee Assistance Program
403(b) Retirement Plans with employer matching contribution
Professional development opportunities

Fulltime

Accounts Payable Specialist

As a Accounts Payable Specialist you will join the Finance Operations team and t...

Location

Portugal , Lisbon

Salary:

Not provided

Powerdot

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business, Economics, Accounting or equivalent
Minimum 3 years’ experience in a similar role – ideally within a Shared Services Centre, multi-location / multi-jurisdiction Europe context
Solid knowledge of best-practice AP operations and full end-to-end process understanding
Experience with VAT across multiple jurisdictions would be a strong plus
Familiarity with OCR (optical character recognition) or automated invoice scanning tools integrated with ERP systems
Comfortable working within a ticket-based workflow (e.g., Jira) or similar service-desk platform
Excellent written and spoken English communication skills
additional languages (French, Spanish, or Polish) are highly valued
Strong Excel skills, including the ability to design and maintain automated spreadsheet models (e.g., structured templates, dynamic dashboards) to support the end-to-end AP function, are highly valued
Proven hands-on experience working with major ERP systems (e.g. SAP or Microsoft Dynamics 365 Business Central) within the accounts payable domain – including invoice posting, supplier master data setup, payment processing, inter-entity integrations, and month-end AP close routines. Experience in configuring or supporting AP workflows, automation modules, and reporting within these systems is a significant advantage

Job Responsibility

Manage the end-to-end accounts payable process: receive invoices from multiple supplier channels, register them in accordance with group accounting policies and local fiscal/regulatory rules
Ensure timely and accurate registration of employee expense claims and reimbursements (including travel expense and corporate credit‐card transactions)
Execute payment postings and match allocations to relevant invoices
Maintain supplier master data: verify and update supplier information and bank details, ensure compliance with group policies and local jurisdiction requirements
Reconcile supplier statements, proactively identify and investigate discrepancies or unresolved issues
Monitor invoice approval workflows, track outstanding invoices or payments, and drive resolution of root causes
Review existing AP processes, identify improvement opportunities, and support/track key OKRs and KPIs
Assist with month-end close activities: cut-off, review of pending items, vendor G/L reconciliation, and reporting
Actively participate in AP projects (e.g., automation, process standardisation, system enhancements) and collaborate cross-functionally

What we offer

Private health insurance coverage
Gym membership to help you stay active
Flexible working hours: you own your time
Annual offsite where we celebrate the year’s achievements and spend quality time together
Regular team-building events with your local teammates
English Training as English is our language used to connect with all markets and teams
Free office snacks and unlimited coffee & Meal allowance for every worked day
Special discounts for charging your electric vehicle

Fulltime

Accounting Specialist- Accounts Payable & Receivable

The Accounting Specialist position plays an integral role in managing and assist...

Location

United States , Fairfield

Salary:

Not provided

CIP Retail

Expiration Date

Until further notice

Requirements

Associate’s degree in Accounting, Finance, or a related field preferred
Bachelor's degree a plus or equivalent years of experience
3-5 years of experience in accounts payable and accounts receivable roles, with exposure to general ledger accounting
Strong understanding of basic accounting principles and procedures
Excellent data entry skills with a high degree of accuracy
Experience with ERP systems (SAGE or Epicor experience is a plus)
Proficient in the Microsoft Office products
Ability to work both independently and collaboratively in a fast-paced manufacturing environment
Strong organizational and communication skills
Familiarity with electronic payment processing

Job Responsibility

Process vendor invoices, match with purchase orders and receivers, and resolve all discrepancies in a timely manner
Execute timely vendor payments each week
Ensure all products and services received are accurately accounted for, approved and entered for payment in a timely manner
Work with Controller / Sr. Accountant to ensure accruals accurately reflect all items received but not yet invoiced at month end
Maintain accurate vendor records and reconcile statements
Assist with 1099 preparation and respond to vendor inquiries
Ensure invoicing is complete expeditiously each day
Generate and send customer invoices
Apply customer payments and reconcile accounts
Monitor past due balances and aggressively manage collections

What we offer

Competitive Compensation – Fair and competitive pay based on experience and skills
annual incentive bonus program
Comprehensive Benefits Package – Including medical, dental, and vision coverage
401(k) with Company Match
Paid Time Off & Holidays
Collaborative Work Environment – Work alongside a supportive team that values innovation and craftsmanship

Fulltime

Accounts Payable Specialist

We are looking for a meticulous and motivated Accounts Payable Specialist to joi...

Location

United States , Albuquerque

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2–4 years of experience in accounts payable, billing, or general accounting
Associate’s degree in Accounting, Finance, or a related field preferred, or equivalent experience demonstrating attention to detail
Proficiency in Microsoft Excel and accounting software such as QuickBooks, NetSuite, or similar
Strong understanding of automated clearing house (ACH) transactions and payment processes
Excellent organizational skills with a keen eye for detail and accuracy
Effective communication and customer service abilities
Ability to prioritize tasks, multitask efficiently, and adhere to deadlines
A proactive and collaborative approach to problem-solving and teamwork

Job Responsibility

Process vendor invoices while verifying proper documentation and approvals
Perform three-way matching of purchase orders, invoices, and receipts to ensure accuracy
Accurately code invoices to the general ledger and prepare weekly payment runs, including ACH transactions and wire transfers
Reconcile vendor statements, investigate discrepancies, and maintain accurate vendor records
Prepare and distribute customer invoices with precision and timeliness
Monitor outstanding accounts receivable balances and professionally follow up on overdue payments
Apply customer payments to the correct accounts, including checks, ACH, and credit card transactions
Support month-end closing activities such as journal entries, accruals, and account reconciliations
Maintain organized and secure digital and physical accounting files
Collaborate with internal teams to ensure financial accuracy and provide reporting support as needed

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounts Payable & Receivable Specialist

Mindspace

Location:
United States , New York ▼
Miami
Washington

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 10, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Accounts Payable & Receivable Specialist

Accounts Payable Specialist

Accounts Payable and Accounts Receivable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounting Specialist- Accounts Payable & Receivable

Accounts Payable Specialist

Accounts Payable & Receivable Specialist

Mindspace

Location:United States , New York ▼MiamiWashington

Category:Finance

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 10, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Accounts Payable & Receivable Specialist

Accounts Payable Specialist

Accounts Payable and Accounts Receivable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist

Accounting Specialist- Accounts Payable & Receivable

Accounts Payable Specialist

Location:
United States , New York ▼
Miami
Washington

Category:
Finance

Contract Type:
Not provided

Job Posted:
December 10, 2025