Accounts Payable & Receivable Specialist Job at Mindspace (New York)

Accounts Payable Specialist

The Accounts Payable Specialist role involves managing payments, invoices, and v...

Location

United Kingdom , Dover, Kent

Salary:

25000.00 - 26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Knowledge/experience of Accounts Payable
Experience within the freight industry is desirable
Quick to picking up new systems
Enjoys working in a fast paced and productive role
Enjoys working with and being part of a supportive team

Job Responsibility

Create all payments within Oracle Cloud and manually on the banking platforms - approximately 12 payments per day
Ensure SG&A invoices are approved to submission and payment
Ensure the majority of the invoices are processed by an external team, so the role's primary focus is handling inquiries and resolving discrepancies
Manage vendor and supplier details as required
Monitor all unvouchered items to ensure documents are received prompt and in the correct manner
Open, review and distribute all physical post
Manage incidents on existing loads and escalate when required
Work with internal reps to resolve carrier/vendor complaints
Regularly review carrier statements to ensure the creditors balance is accurate
Respond to all queries through shared inboxes from internal and external parties

What we offer

Onsite training and ongoing learning (LinkedIn Learning, Lean training etc)
Access to retail discount and benefits platform
Employee Assistance Programme
Group Life benefit
Free fruit in the office
Free car parking
Internal advancement based on performance
Diverse and Inclusive environment
Career progression - Promotions are based on individual performance over time

Fulltime

Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for managing payments, handl...

Location

United Kingdom , Dover, Kent

Salary:

25000.00 - 26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Knowledge/experience of Accounts Payable
Experience within the freight industry is desirable
Someone who is quick to picking up new systems and enjoys working in a fast paced and productive role
Someone who enjoys working with and being part of a supportive team

Job Responsibility

Create all payments within Oracle Cloud and manually on the banking platforms - approximately 12 payments per day
Ensure SG&A invoices are approved to submission and payment
Ensure the majority of the invoices are processed by an external team, so the role's primary focus is handling inquiries and resolving discrepancies
Manage vendor and supplier details as required
Monitor all unvouchered items to ensure documents are received prompt and in the correct manner
Open, review and distribute all physical post
Manage incidents on existing loads and escalate when required
Work with internal reps to resolve carrier/vendor complaints
Regularly review carrier statements to ensure the creditors balance is accurate
Respond to all queries through shared inboxes from internal and external parties

What we offer

Onsite training and ongoing learning (LinkedIn Learning, Lean training etc)
Access to retail discount and benefits platform
Employee Assistance Programme
Group Life benefit
Free fruit in the office
Free car parking
Internal advancement based on performance
Diverse and Inclusive environment
Career progression - Promotions are based on individual performance over time

Fulltime

Accounts Payable Specialist

We're recruiting for an International company who offer brilliant benefits. The ...

Location

United Kingdom , Dover, Kent

Salary:

25000.00 - 26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Knowledge/experience of Accounts Payable
Experience within the freight industry is desirable
Someone who is quick to picking up new systems and enjoys working in a fast paced and productive role
Someone who enjoys working with and being part of a supportive team

Job Responsibility

Create all payments within Oracle Cloud and manually on the banking platforms - approximately 12 payments per day
Ensure SG&A invoices are approved to submission and payment
Ensure the majority of the invoices are processed by an external team, so the role's primary focus is handling inquiries and resolving discrepancies
Manage vendor and supplier details as required
Monitor all unvouchered items to ensure documents are received prompt and in the correct manner
Open, review and distribute all physical post
Manage incidents on existing loads and escalate when required
Work with internal reps to resolve carrier/vendor complaints
Regularly review carrier statements to ensure the creditors balance is accurate
Respond to all queries through shared inboxes from internal and external parties

What we offer

Onsite training and ongoing learning (LinkedIn Learning, Lean training etc)
Access to retail discount and benefits platform
Employee Assistance Programme
Group Life benefit
Free fruit in the office
Free car parking
Internal advancement based on performance
Diverse and Inclusive environment
Career progression - Promotions are based on individual performance over time

Fulltime

Accounts Payable Specialist

We are looking for a skilled Accounts Payable Specialist to join our team in Car...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable, including invoice coding and account reconciliation
Strong proficiency in Excel, including the use of formulas, VLOOKUP, XLOOKUP, and pivot tables
Familiarity with Automated Clearing House (ACH) transactions and check runs
Ability to prepare journal entries and maintain accurate financial records
Excellent analytical skills and attention to detail
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Strong communication skills, both verbal and written, for customer interactions
Bachelor's degree in accounting or a related field is highly preferred

Job Responsibility

Retrieve and analyze invoice information from various programs to ensure accurate payment processing
Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports
Review aged accounts payable and accounts receivable reports to determine outstanding balances
Process daily bank payments, which may involve multiple transactions per payment
Communicate with customers to address inquiries and resolve payment-related issues
Prepare journal entries and maintain accurate financial records
Manage intercompany payables and ensure compliance with relevant policies
Identify and implement process improvements to optimize the efficiency of accounts payable operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an experienced Accounting Specialist to join our team on a co...

Location

United States , Post Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong understanding of accounts receivable (AR) and accounts payable (AP) operations
Ability to manage billing functions with attention to detail and accuracy
Excellent organizational skills for handling financial documentation and reporting
Strong analytical and problem-solving abilities in accounting tasks
Effective communication skills for collaborating with team members and resolving discrepancies

Job Responsibility

Manage accounts receivable processes, including invoicing, collections, and reconciliation
Provide backup support for accounts payable activities, such as processing invoices and handling vendor payments
Prepare and review billing statements to ensure timely and accurate processing
Collaborate with team members to address discrepancies and resolve financial issues
Maintain organized documentation of financial transactions and reports
Ensure adherence to company policies and regulatory requirements in all financial tasks
Support other accounting functions as needed to ensure smooth daily operations

What we offer

medical
vision
dental
life and disability insurance
401(k) or deferred compensation plan
paid time off for vacation, personal needs, and sick time
paid holidays

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to join our team in Concord, New Ham...

Location

United States , Concord

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable and accounts receivable processes
Familiarity with billing functions and account reconciliation
Knowledge of payroll systems and procedures
Strong understanding of basic accounting principles and practices
Excellent organizational skills and attention to detail
Proficiency in using accounting software and Microsoft Office Suite
Ability to communicate effectively and work collaboratively within a team
Commitment to maintaining confidentiality in handling financial data

Job Responsibility

Process accounts payable transactions, ensuring accuracy and timely payment of invoices
Assist with accounts receivable activities, including recording payments and communicating with clients regarding outstanding balances
Handle billing functions by preparing and sending invoices while maintaining accurate financial records
Perform account reconciliation tasks to ensure discrepancies are identified and resolved promptly
Provide support for payroll functions, including data entry and verification of employee compensation
Maintain organized and up-to-date financial documentation to support audits and reporting requirements
Collaborate with team members to streamline accounting processes and improve workflow efficiency
Generate financial reports and summaries as needed to support decision-making
Address inquiries related to accounting and payroll processes, ensuring prompt and thorough responses
Ensure compliance with company policies and relevant financial regulations in all accounting activities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Accounts Payable Specialist

We are looking for a meticulous and motivated Accounts Payable Specialist to joi...

Location

United States , Albuquerque

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2–4 years of experience in accounts payable, billing, or general accounting
Associate’s degree in Accounting, Finance, or a related field preferred, or equivalent experience demonstrating attention to detail
Proficiency in Microsoft Excel and accounting software such as QuickBooks, NetSuite, or similar
Strong understanding of automated clearing house (ACH) transactions and payment processes
Excellent organizational skills with a keen eye for detail and accuracy
Effective communication and customer service abilities
Ability to prioritize tasks, multitask efficiently, and adhere to deadlines
A proactive and collaborative approach to problem-solving and teamwork

Job Responsibility

Process vendor invoices while verifying proper documentation and approvals
Perform three-way matching of purchase orders, invoices, and receipts to ensure accuracy
Accurately code invoices to the general ledger and prepare weekly payment runs, including ACH transactions and wire transfers
Reconcile vendor statements, investigate discrepancies, and maintain accurate vendor records
Prepare and distribute customer invoices with precision and timeliness
Monitor outstanding accounts receivable balances and professionally follow up on overdue payments
Apply customer payments to the correct accounts, including checks, ACH, and credit card transactions
Support month-end closing activities such as journal entries, accruals, and account reconciliations
Maintain organized and secure digital and physical accounting files
Collaborate with internal teams to ensure financial accuracy and provide reporting support as needed

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounting Specialist- Accounts Payable & Receivable

The Accounting Specialist position plays an integral role in managing and assist...

Location

United States , Fairfield

Salary:

Not provided

CIP Retail

Expiration Date

Until further notice

Requirements

Associate’s degree in Accounting, Finance, or a related field preferred
Bachelor's degree a plus or equivalent years of experience
3-5 years of experience in accounts payable and accounts receivable roles, with exposure to general ledger accounting
Strong understanding of basic accounting principles and procedures
Excellent data entry skills with a high degree of accuracy
Experience with ERP systems (SAGE or Epicor experience is a plus)
Proficient in the Microsoft Office products
Ability to work both independently and collaboratively in a fast-paced manufacturing environment
Strong organizational and communication skills
Familiarity with electronic payment processing

Job Responsibility

Process vendor invoices, match with purchase orders and receivers, and resolve all discrepancies in a timely manner
Execute timely vendor payments each week
Ensure all products and services received are accurately accounted for, approved and entered for payment in a timely manner
Work with Controller / Sr. Accountant to ensure accruals accurately reflect all items received but not yet invoiced at month end
Maintain accurate vendor records and reconcile statements
Assist with 1099 preparation and respond to vendor inquiries
Ensure invoicing is complete expeditiously each day
Generate and send customer invoices
Apply customer payments and reconcile accounts
Monitor past due balances and aggressively manage collections

What we offer

Competitive Compensation – Fair and competitive pay based on experience and skills
annual incentive bonus program
Comprehensive Benefits Package – Including medical, dental, and vision coverage
401(k) with Company Match
Paid Time Off & Holidays
Collaborative Work Environment – Work alongside a supportive team that values innovation and craftsmanship

Fulltime

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Accounts Payable & Receivable Specialist

Job Description

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