Accounts Payable/Payroll Specialist

• Serve as the primary point of contact for vendors and internal stakeholders
• Maintain vendor records and purchase order documentation
• Review and process invoices, check requests, and payments
• Prepare and distribute signed checks
• Provide monthly AP reporting for expense analysis and grant support
• Process bi-weekly payroll
• Maintain timesheets and payroll documentation in compliance with funding requirements
• Monitor payroll allocations and coordinate coding with the general ledger team
• Prepare and reconcile recurring payroll reports (vacation, pension, insurance accruals)
• Prepare payroll-related journal entries and support bank reconciliations
• Maintain all payroll records (electronic and hard copy)
• Coordinate with outsourced payroll systems for updates and tax reporting
• Prepare annual W-2s, 1099s, and required tax filings

• Minimum of 2 years of payroll processing experience
• Experience with Sage MIP accounting software preferred
• Solid knowledge and understanding of Accounts Payable
• Strong organizational skills with the ability to prioritize deadlines
• Ability to work independently and within a collaborative team environment
• Passion for mission-driven, nonprofit work

Experience with Sage MIP accounting software preferred

• Healthcare Benefits: Medical, Dental, Vision
• Retirement Plan: 401k with a 4% match
• Paid Time Off: 2 weeks