Accounts Payable / Payroll Specialist Job at Robert Half (York)

Payroll & Accounts Payable Specialist

We're looking for a proactive, detail-oriented Accounts Payable & Payroll Specia...

Location

United States

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

5+ years’ senior experience in Payroll and Accounts Payable
US payroll expertise is essential
Hands-on experience with W-2s, 1099s, and K-1s, as well as all related state tax filings and registrations
Strong experience with payroll systems and maintaining accurate tax and state registration filings
Highly proactive mindset
Exceptionally responsive
You take pride in completing your work with uncompromising accuracy
You are a systems thinker
Start-up / scale up experience preferred
Professional services experience preferred

Job Responsibility

Prepare and reconcile monthly payroll summaries
Record payroll bills and journals, and process payments
Drive improvements and consolidation across multiple payroll systems (XE, Gusto, Ramp)
Create and distribute monthly payment summaries to law partners
Calculate origination partners’ monthly distributions and annual true-ups
Maintain flawless payroll records including salary changes, bonuses, benefits, and tax deductions
Partner closely with HR to ensure employee data is current
Reconcile benefits and 401K deductions
Register with state authorities as needed
Proactively monitor and resolve payroll system exceptions and tax-related issues

Fulltime

Payroll and Accounts Payable Specialist

You'll play a critical role in supporting our US-headquartered service business,...

Location

Salary:

Not provided

Sterlington

Expiration Date

Until further notice

Requirements

5+ years’ senior experience in Payroll and Accounts Payable
US payroll expertise is essential
Hands-on experience with W-2s, 1099s, and K-1s, as well as all related state tax filings and registrations
Strong experience with payroll systems and maintaining accurate tax and state registration filings
Highly proactive mindset
Exceptionally responsive
You take pride in completing your work with uncompromising accuracy
You are a systems thinker and want to be part of designing process and program improvements
Comfortable making systems change recommendations and assisting in the implementation of these changes
Comfortable working independently in a fully remote environment

Job Responsibility

Prepare and reconcile monthly payroll summaries with meticulous accuracy
Record payroll bills and journals, and process payments efficiently
Drive improvements and consolidation across multiple payroll systems (XE, Gusto, Ramp)
Create and distribute monthly payment summaries to law partners
Calculate origination partners’ monthly distributions and annual true-ups
Maintain flawless payroll records including salary changes, bonuses, benefits, and tax deductions
Partner closely with HR to ensure employee data is current and accurate
Reconcile benefits and 401K deductions with precision
Register with state authorities as needed to ensure all state filings are current
Proactively monitor and resolve payroll system exceptions and tax-related issues before they escalate

Fulltime

Accounts Payable and Payroll Specialist

We are looking for a detail-oriented Accounts Payable and Payroll Specialist to ...

Location

United States , Westerly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in accounts payable and payroll processes, with knowledge of accounting principles
Experience with ADP Workforce Now and D365 software is preferred
Advanced Microsoft Excel skills
Strong attention to detail and accuracy in all tasks
Excellent organizational and time management abilities
Effective communication and interpersonal skills to collaborate with team members and vendors
Ability to multitask and solve problems efficiently in a fast-paced environment

Job Responsibility

Process employee payroll accurately and on time, including salary calculations, overtime, deductions, and benefits
Ensure compliance with federal, state, and local payroll regulations and tax requirements
Maintain organized and accurate payroll records, reports, and documentation
Manage payroll software operations, including updates, data accuracy, and user training
Prepare and deliver payroll-related reports and financial statements for internal review
Verify, code, and process vendor invoices to ensure timely payments
Conduct weekly check runs and manage vendor relationships to resolve discrepancies and inquiries
Reconcile monthly credit card transactions, including accruals and verification of expenses
Perform periodic audits and reviews to ensure accuracy and completeness of payroll and accounts payable records

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day accounti...

Location

United States , Syracuse

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of bookkeeping or account keeping experience with primary responsibility for maintaining financial accounts, including ledger posting and reconciliations
part-time equivalent experience will be considered
An associate degree in accounting or completion of at least 12 semester credit hours in accounting may be considered in place of experience
Strong understanding of bookkeeping methods, account balancing, and the structure of financial ledgers
Practical experience with accounts payable processes, including invoice coding, account coding, ACH transactions, and check processing
Ability to research financial records, identify variances, and prepare clear financial or statistical reports
Proficiency with standard office technology such as personal computers, calculators, and related accounting support tools
Excellent numerical accuracy and the ability to perform arithmetic calculations efficiently
Ability to organize work effectively and provide guidance or oversight to support staff when needed

Job Responsibility

Manage accounts payable activities by reviewing invoices, coding transactions, and recording entries in the appropriate accounting records
Maintain financial ledgers and cash books, ensuring postings are complete, accurate, and aligned with established accounting procedures
Process incoming payments and remittances, confirm amounts received, prepare receipts, and update records for proper tracking
Review cash disbursements, ACH payments, and check runs to verify transaction accuracy before final posting
Examine purchase orders and payment claims to confirm supporting details and record activity in the correct ledger accounts
Reconcile ledger balances against financial reports and investigate discrepancies to maintain accurate account status
Support payroll preparation by compiling figures, validating information, and assisting with related accounting entries
Prepare financial data and supporting statistics used in budget planning and departmental reporting
Use computers, calculators, and other office equipment to retrieve information, maintain files, and complete daily accounting tasks

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a utility district tea...

Location

United States , Lacey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in full-cycle accounts payable within a detail-focused accounting environment
Working knowledge of general ledger concepts and account coding practices
Experience reviewing and coding invoices, preparing check runs, and supporting ACH payments
Strong attention to detail with the ability to identify errors and correct discrepancies efficiently
Highly organized and able to manage multiple priorities in a task-driven setting
Proficiency with accounting systems
experience using Springbrook software is preferred
Exposure to payroll processing is helpful, though not required
Utility industry experience is a plus

Job Responsibility

Process invoices from receipt through final payment while maintaining accuracy and proper documentation
Review billing details, resolve discrepancies, and make necessary corrections before payment is issued
Prepare payment batches, print checks, and support ACH-related transactions in accordance with established procedures
Send payment information to the treasurer's office and help ensure timely disbursement of funds
Perform full-cycle accounts payable activities, including coding invoices to the appropriate accounts
Maintain and update multiple accounting worksheets and tracking files to keep records current
Handle employee or vendor reimbursement requests as needed and verify supporting details
Assist with payroll-related tasks when needed and provide backup support to the accounting team
Use Springbrook software to manage accounts payable transactions and related financial records

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a team in a contract-t...

Location

Jackson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience managing full-cycle accounts payable processes in a business environment
Working knowledge of accounts receivable functions, including invoicing, deposit posting, and reviewing aging activity
Proficiency with QuickBooks Desktop for day-to-day accounting transactions and record maintenance
Experience coding invoices accurately and supporting payment processing through checks and ACH
Strong attention to detail with the ability to keep financial files, approvals, and supporting documents well organized
Comfortable participating in meetings, documenting notes, and following through on assigned action items
Ability to learn payroll support tasks and contribute across multiple accounting and administrative functions

Job Responsibility

Oversee the full accounts payable process, from reviewing incoming invoices and confirming approvals to preparing payments and maintaining accurate records
Monitor a shared AP mailbox, route invoices to the appropriate approvers, and ensure documentation is complete before processing
Enter and code invoices correctly, maintain digital copies, and assist with check preparation and ACH payment activities
Provide accounts receivable support by generating invoices, applying deposits, and helping track outstanding balances through aging reports
Attend regular team meetings, capture key discussion points, and prepare organized meeting notes for follow-up
Support payroll coverage through cross-training so essential payroll tasks can be handled when needed
Build and maintain structured filing practices for vendor and customer records using both paper-based and electronic documentation
Work closely with internal stakeholders to keep financial transactions organized, compliant, and completed within expected timelines

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Specialist

The Accounts Payable department is responsible for paying all suppliers for prod...

Location

United States , Miramar

Salary:

Not provided

Memorial Healthcare System

Expiration Date

Until further notice

Requirements

High School Diploma or Equivalent
One (1) year of experience in Accounts Payable
Accounts Payable Certification (ACCT PAY CERT) - Institute of Finance and Management, or Accounts Payable Certification Grace (ACCT PAY GRACE) - Employee Grace Period for Essential Credential (GRACE)
Requires critical thinking skills, effective communication (written and verbal) skills, decisive judgment and the ability to work with minimal supervision
Must be able to work in a stressful, high volume, large dollar financial environment with tight deadlines/turn around times, and take appropriate effective action

Job Responsibility

Processes all system-wide invoices using 3-way matching for Purchase Order (PO) invoices
obtains appropriate authority/approval for Non Purchase Order (NonPO), construction and service invoices
reconciles supplier accounts
resolves credit holds
pays all suppliers
processes ad hoc, garnishment and payroll deduction payments
issues checks and ACH payments for external departments
credentials suppliers
supports the needs of various departments in relation to suppliers and invoices
issues 1099s and reports to the IRS

What we offer

Veteran's Preference
reasonable accommodation for application process

Fulltime

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a utility district tea...

Location

United States , Lacey

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in full-cycle accounts payable within a detail-focused accounting environment
Working knowledge of general ledger concepts and account coding practices
Experience reviewing and coding invoices, preparing check runs, and supporting ACH payments
Strong attention to detail with the ability to identify errors and correct discrepancies efficiently
Highly organized and able to manage multiple priorities in a task-driven setting
Proficiency with accounting systems
experience using Springbrook software is preferred
Exposure to payroll processing is helpful, though not required
Utility industry experience is a plus

Job Responsibility

Process invoices from receipt through final payment while maintaining accuracy and proper documentation
Review billing details, resolve discrepancies, and make necessary corrections before payment is issued
Prepare payment batches, print checks, and support ACH-related transactions in accordance with established procedures
Send payment information to the treasurer's office and help ensure timely disbursement of funds
Perform full-cycle accounts payable activities, including coding invoices to the appropriate accounts
Maintain and update multiple accounting worksheets and tracking files to keep records current
Handle employee or vendor reimbursement requests as needed and verify supporting details
Assist with payroll-related tasks when needed and provide backup support to the accounting team
Use Springbrook software to manage accounts payable transactions and related financial records

What we offer

Medical, vision, dental, life and disability insurance
Eligibility to enroll in company 401(k) plan

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Accounts Payable / Payroll Specialist

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