Accounts Payable/Payroll Specialist

• Respond to internal managers and external vendors regarding all aspects of the accounts payable process
• Verify vendor invoice accuracy and ensure correct general ledger account coding
• Generate vendor payments on routine schedules
• Inspect paid and unpaid invoices, handle cleared payment inquiries, and check voids
• Establish and maintain filing systems for financial documents
• Assist with ad hoc accounting projects and administrative duties
• Oversee vendor maintenance, 1099 reporting, and purchase-related tax compliance
• Manage full-cycle payables including purchase orders, invoice processing, and payment execution
• Develop, implement, and maintain AP systems, procedures, and policies
• Assist in payroll processing and payroll accounting entries/reconciliation
• Implement, maintain, and review payroll processing systems
• Schedule direct deposit payments and distribute paychecks
• Ensure compliance with wage and tax regulations
• Process payroll updates for new hires, terminations, and pay rate changes
• Prepare and maintain accurate payroll records and reports
• Process quarterly and year-end reports
• Facilitate audits by providing payroll records
• Assist in Medicare and Medicaid cost report completion
• Manage aspects of the 401(k) plan
• Identify and recommend updates to payroll software, systems, and procedures

• At least 3 years of progressive accounts payable/payroll experience
• Strong understanding of construction accounting principles
• Full charge accounts payable/payroll experience is required
• Experience handling high-volume accounts payable
• Proficiency in accounting/payroll software
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and meet deadlines
• Strong communication and interpersonal skills
• Proficiency in Excel

Bilingual - Spanish

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan