Accounts Payable Officer Job at Coates (Mascot)

Accounts Payable Officer

Coates

Location:
Australia , Mascot

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

As part of the Finance team, you will help to process supplier invoices for transactions completed across our network. This role is processing-heavy and target-driven, suited to candidates who already have experience working at pace within a corporate or shared services AP environment and are comfortable meeting clear daily productivity benchmarks. This is a hands-on transactional role, focused on volume, accuracy, and consistency. This role offers structure, clear expectations, and strong processes — success is measured by output, accuracy, and reliability.

Job Responsibility:

Processing high-volume invoices using OCR (ABBYY Flexicapture) and ERP (Baseplan) systems with high levels of accuracy
Completing over 300 OCR invoice verifications per day as well as identifying, investigating, and resolving any system exceptions
Completing over 300 ERP invoice rejections per day, with clear and compliant rejection reasons
Handling invoice Rejections and following defined processes
Assisting with supplier account reconciliations, identifying discrepancies and following through to resolution
Responding to supplier and internal stakeholder queries via phone and email, providing clear and professional assistance
Maintain productivity and accuracy targets while managing competing priorities
Contribute to process improvement initiatives within Accounts Payable
Support the team during peak periods as needed

Requirements:

Minumum 2 years of experience in an Accounts Payable role within a highvolume AP environment (large organisations or shared services)
Intermediate Microsoft Excel skills, with confidence in: VLOOKUP / XLOOKUP
Basic formulas and data validation
Pivot tables for analysis and reconciliation
Strong attention to detail and data accuracy
Confident written and verbal communication skills
Exposure to OCR invoice processing and ERP systems
Process focused and comfortable with repetitive transaction work
Resilient and able to maintain focus in a fast-paced environment
Organised, reliable, and accountable for meeting targets
Customer service mindset when dealing with suppliers and stakeholders
Team oriented with a positive, professional attitude

What we offer:

Development and career progression pathways
Flexible working options available
Access to our employee discounts, benefits and wellbeing program
Purchased additional leave program
Novated leasing and salary sacrifice
12 weeks Paid Parental Leave in addition to government parental leave scheme
Volunteering opportunities through the Coates Foundation

Additional Information:

Job Posted:
January 08, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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