Accounts Payable Manager, HSBC

HSBC

Location:
Japan

Category:
Finance

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

Effective management of an Accounts Payable operations ensuring timely and compliant processing and payment of all approved invoices, journals, and staff Travel & Entertainment claims. Ensures adherence to internal and external policies and procedures, as well as managing controls are in place to counter fraud, bribery and incorrect payments. Maintain a customer-driven service and support system changes and local projects requiring detailed review.

Job Responsibility:

Manages the delivery of timely and effective invoice and T&E processing to ensure that correct accounting entries are passed feeding to the relevant General Ledgers / cost centres input by stakeholders
Prevent inappropriate / invalid payments being made resulting in potential operational losses
Make sure production, maintenance and communication of accurate management information relating to the local AP function and its performance, adopting Group defined templates
Complete variance and trend analyses to support financial and operational business management of the local function, and where necessary alerting identified trends impacting the wider bank operations to local management
Resolves issues relating to Business Continuity, Records Retention Management, Information Security, Operational Losses & Near Misses
Ensuring a timely and effective response to user needs related to non-routine or unusual problems and information requests, as well as those from internal and external auditors
Ensures an effective service is provided, against published service levels, in accordance with the Operation (Accounts Payable) FIM
Maintain a customer driven service, whilst critically reviewing and challenging non-standard requests
Support on escalated queries and complaints to drive fair outcomes and high levels of customer service
Manage related local projects requiring detailed review, working with other departments and coordinating user requirements and recommendations for quality and productivity improvements
Support development and implementation of system changes
Engage with Regional Head of Accounts Payable to support the driving of increased productivity and standardization in country operation
Ensure effective and regular engagement and communication with outsource resources as a one team
Ensures standardized reporting to enable effective operational management, and timely resolution of risks and issues
Identify areas for standardization and migration within local processes
Align processes to consistent Group processes
Increase automation and process compliance for Accounts Payable
Support changes in behavior in order to enable move to standardized lower processing cost processes
Ensure assigned accounting, processing, reconciliation and reporting functions are completed timely and in compliance with internal and external policies and procedures
Ensure effective and timely reporting, monitoring and recovery of Operational Losses, including Potential and Near Miss, and timely escalation in line with Group policy

Requirements:

Understanding of HSBC structures, processes, and objectives across the Group
Ability to manage team (both inhouse and outsourced) and stakeholders on site and remotely
Ability to understand and independently handle new and existing systems and processing
Ability to work independently, interact with stakeholders within the HSBC in Japan, Regional Office and other countries
Excellent interpersonal and people management skills
Consultative and client-centric approach in service delivery, supported by strong problem-solving skills
Highly adaptable and be able to work in a dynamic working environment with a strong drive and be able to work under pressure
A high degree of professionalism and tact in handling sensitive situations
Business level verbal and written communications skills and reading and writing documentations required in both English and Japanese

Nice to have:

Comprehensive understanding of a broad range understanding of the accounting
Comprehensive understanding of how large banks operate, key challenges faced in the operating environment

What we offer:

Opportunity to update the status to an employee and/or longer-term contract based on the first-year performance
Japan AP operation conducted by Japan onshore team and the outsourcing partner in Dalian in scope of the team management

Additional Information:

Job Posted:
September 17, 2025

Expiration:
October 16, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Accounts Payable Manager