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Accounts Payable Manager

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Robert Half

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Location:
United States , Milpitas

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Lead payables operations for a multi-entity construction organization in Milpitas, California. This Long-term Contract position will oversee payment activities, compliance documentation, and daily team leadership while helping maintain reliable financial controls across active projects. The role partners closely with accounting and project stakeholders to support accurate disbursements, strengthen processes, and keep vendor and subcontractor obligations on track.

Job Responsibility:

  • Lead, coach, and supervise a small accounts payable team to ensure invoices, subcontractor billings, and related documentation are processed accurately and on schedule
  • Direct weekly payment cycles for vendors and subcontractors, confirming disbursements align with contract terms, approval requirements, and established timelines
  • Investigate and resolve statement discrepancies, payment questions, and account issues through timely communication with suppliers and internal partners
  • Track and maintain lien waivers, preliminary notices, releases, and other compliance records required for construction payment administration
  • Enforce adherence to applicable lien regulations, tax obligations, and internal financial controls tied to payables activity
  • Oversee reconciliations for general ledger accounts related to accounts payable and company credit card programs, ensuring completeness and accuracy
  • Support the administration and enhancement of AP systems and tools, including platforms used for financial processing and employee expense management
  • Prepare and review aging reports, payment schedules, and other payables metrics for accounting leadership and senior management
  • Work closely with project management, procurement, legal risk, and accounting teams to address compliance matters, payment concerns, and period-end close support

Requirements:

  • At least 7 years of progressively responsible accounts payable experience, including 3 or more years leading or supervising staff
  • Prior construction industry experience with solid understanding of subcontractor payments, lien documentation, and compliance practices
  • Bachelor's degree in Accounting, Finance, or a related discipline is preferred
  • Hands-on experience with ERP and expense management platforms such as Viewpoint and Concur is highly desirable
  • Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook
  • Strong organizational skills with the ability to manage multiple priorities in a deadline-driven environment
  • Effective communication and problem-solving abilities, with a collaborative approach to working across departments

Nice to have:

  • Prior construction industry experience
  • Hands-on experience with Viewpoint and Concur
  • Bachelor's degree in Accounting, Finance, or a related discipline
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation

Additional Information:

Job Posted:
May 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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