This list contains only the countries for which job offers have been published in the selected language (e.g., in the French version, only job offers written in French are displayed, and in the English version, only those in English).
As the Accounts Payable Lead, you are the heart of our Procure-to-Pay process and take on the functional and disciplinary leadership of our accounts payable team. In addition to the classic P2P process, Expense Management (travel and out-of-pocket expenses) is also part of your team's responsibility. You ensure that incoming invoices and expenses are checked, coded, and paid efficiently, correctly, and on time. In this role, you are not only the central point of contact for our suppliers and internal departments, but you also actively drive the digitization and automation of our invoicing processes. Furthermore, you significantly support the rollout of a vertical service-admin team that operates and provides services independently of location. In this important function, you report directly to the Head of Accounting. You ensure smooth operations, always keep an eye on our internal guidelines (compliance), support their continuous optimisation, and make a significant contribution to a clean month-end and year-end closing.
Job Responsibility:
Lead, support, and develop the multi-location Accounts Payable team, creating an environment where people are enabled to do their best work and grow professionally
Own the end-to-end incoming invoice workflow — from data entry and verification through to approval and payment — ensuring accuracy, timeliness, and compliance with internal controls at every stage
Take a central role in the implementation and configuration of Helsing's new AP Workflow Management System, shaping how the function operates for years to come
Plan, execute, and approve regular national and international payment runs in line with cash discount deadlines, liquidity targets, and treasury requirements
Maintain oversight of vendor master data quality and serve as the escalation point for complex queries from suppliers and internal stakeholders, resolving issues with clarity and professionalism
Deliver all accounts payable closing activities for month-end and year-end, including account reconciliation, provisions, and accruals — to the timelines required by the wider Finance team
Identify and implement process improvements across the P2P and expense management cycle, with a particular focus on automation (e.g. OCR recognition) and eliminating paper-based workflows
Ensure consistent adherence to internal compliance frameworks (e.g. four-eyes principle, approval matrix) and applicable VAT regulations across all AP activity
Support the build-out of a location-independent service and admin team, contributing to the design of scalable operating models and shared service structures
Requirements:
Have substantive experience in an Accounts Payable function and have taken on people or functional leadership responsibility — with a track record of developing teams and improving performance
Have deep, practical knowledge of the end-to-end Procure-to-Pay process, including expense management, and can demonstrate having owned this cycle in a complex, multi-entity or multi-location environment
Are proficient in one or more leading ERP systems (e.g. SAP, DATEV, MS Dynamics) and have worked with modern invoice approval and workflow tools
Have contributed to or led a finance systems implementation or process automation project, and can take ownership of similar initiatives at Helsing
Bring a highly structured and precise approach to financial operations, paired with the judgement to resolve ambiguous or complex situations pragmatically
Are fluent in both German and English, enabling you to communicate with confidence across Helsing's international supplier base and internal stakeholder community
Nice to have:
Hands-on experience with specialist procurement, expense, or AP automation platforms (e.g. Coupa, Ariba, Basware, xSuite, TravelPerk, Concur)
Working knowledge of national and international VAT legislation, including mechanisms such as reverse charge
Experience contributing to or managing Shared Service Centre (SSC) operations
Prior involvement in ERP implementation or broader finance transformation programmes
Prior experience working in a defence, deep tech, or high-growth technology environment
What we offer:
Competitive salary and VSOP options
Relocation support: up to €2,500 and 4 weeks temporary accommodation
Learning: €500/£450 yearly allowance
Health & wellness: gym membership and mental health support (Nilo.health)
Social: regularly company events and monthly social allowances
Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers
Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work