Accounts Payable & General Ledger Specialist Job at Robert Half (Menlo Park)

Accounts Payable and Accounts Receivable Specialist

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will mana...

Location

United States , Boston

Salary:

68250.00 - 87750.00 USD / Year

The Trustees of Reservations

Expiration Date

Until further notice

Requirements

A minimum of 4-6 years of professional experience in transaction processing
Associate's degree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management
Digital literacy and proficiency in MS Office Suite, specifically MS Excel
A proven ability to manage external service providers and their platforms
Strong communication and customer service skills, analytical abilities, and attention to detail
Ability to foster positive, professional, and productive working relationships with colleagues, clients, and vendors
Willingness to learn and develop new skills
Ability to transit to the Boston office to perform in-person tasks on an ad-hoc basis
Current authorization to work in the United States
A satisfactory criminal background (CORI) check.

Job Responsibility

Manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues
Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree
Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding
Review incoming paper invoices and route to the appropriate approver in MineralTree
Schedule and execute vendor payments, ensuring timely processing
Manage vendor information and ensure compliance documentation is current
Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor
Administer cloud-based AR Platform, BILL
Create and send accurate customer invoices BILL and the general ledger, NetSuite
Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger

What we offer

Sick time: 15 days per year
Vacation time: 20 days per year
Holidays: 12 observed holidays, 3 floating
Health Insurance: eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS)
Short-Term and Long-Term Disability Insurance
Massachusetts Paid Family Medical Leave
Life Insurance
401k with 5% match after 1 year of employment
Employee Assistance Program: Free access to a confidential service
Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily payables oper...

Location

United States , Deer Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience working in accounts payable with a strong understanding of invoice handling and payment processing
Ability to code invoices accurately and apply appropriate account allocations
Practical knowledge of ACH transactions and check run procedures
Strong attention to detail with the ability to manage a high volume of financial documents accurately
Effective organizational skills and the ability to prioritize deadlines in a fast-paced environment
Clear written and verbal communication skills for working with vendors and internal accounting teams

Job Responsibility

Review incoming invoices for completeness, accuracy, and proper approval before entering them into the payment workflow
Assign correct general ledger or account codes to invoices to support accurate financial reporting and cost tracking
Process accounts payable transactions efficiently while maintaining organized documentation and audit-ready records
Coordinate ACH payments and assist with scheduled check runs to ensure vendors are paid within established timelines
Communicate with vendors to resolve billing questions, payment discrepancies, and account status inquiries in a timely manner
Reconcile payable records against supporting documentation and identify issues that require correction or follow-up
Partner with accounting staff to maintain smooth month-end close support related to invoice processing and payment activity

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment ...

Location

United States , Jericho

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting accounts payable functions in a detail-focused business environment
Working knowledge of invoice coding and account classification practices
Familiarity with ACH transactions and check run processing
Strong attention to detail with the ability to identify and correct payment or coding errors
Ability to manage multiple invoices and deadlines with a high degree of accuracy
Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.

Job Responsibility

Review incoming invoices, confirm supporting details, and prepare them for accurate entry into the accounts payable process
Assign proper general ledger or expense codes to vendor invoices to ensure transactions are recorded correctly
Process ACH payments and assist with scheduled check disbursements while following established approval procedures
Reconcile payable activity, investigate discrepancies, and coordinate with internal teams or vendors to resolve outstanding items
Maintain up-to-date payment records and supporting documentation for audit readiness and reporting needs
Monitor payment timelines to help ensure vendors are paid accurately and within agreed terms.

What we offer

Medical
Vision
Dental
Life and disability insurance
Company 401(k) plan

New

Accounts Payable Specialist

Robert Half has a new direct-hire opportunity for an Accounts Payable Specialist...

Location

United States , Hunt Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years experience with accounts payable
Strong understanding of General Ledger system and Accounts Payable processing
Strong organizational, analytical and recording skills
Detail oriented
Proficient in Microsoft Office suite

Job Responsibility

Review and record invoices from vendors to ensure accuracy in accounts payable
Process full-cycle accounts payable
Manage company vendors and new vendor set-up process
Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
Maintain 1099s and generate report at year end
Special accounting projects as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a manufacturing ope...

Location

United States , Kernersville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience working in accounts payable or a closely related accounting support position
Strong understanding of invoice review, account coding, and payment processing procedures
Hands-on experience with ACH transactions and recurring check run support
Ability to manage a high volume of invoices while maintaining accuracy and meeting deadlines
Solid attention to detail and the ability to identify discrepancies before posting payments
Comfortable collaborating with vendors and internal stakeholders to resolve payment or documentation issues

Job Responsibility

Review incoming vendor invoices, verify supporting details, and enter them accurately into the accounts payable process
Assign correct general ledger or expense codes to invoices to support accurate financial reporting
Prepare and process ACH payments and assist with scheduled weekly check disbursements
Post approved invoices in a timely manner while maintaining organized payment records and documentation
Reconcile payable activity and assist with month-end close review to identify and resolve discrepancies
Communicate with internal teams and vendors to address invoice questions, payment status updates, and coding issues

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a retail organization ...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience in accounts payable within a fast-paced business environment
Strong ability to code invoices accurately and apply appropriate account classifications
Practical knowledge of ACH processing and check run procedures
Experience using JD Edwards or a similar enterprise accounting system
High attention to detail with the ability to identify and resolve payment discrepancies
Solid organizational skills and the ability to manage multiple priorities while meeting deadlines

Job Responsibility

Process a steady flow of vendor invoices with accuracy, ensuring charges are properly reviewed and entered into the system
Assign correct general ledger coding to invoices and verify supporting documentation before submission for payment
Manage payment activity through ACH transactions and check runs while following established deadlines and internal controls
Reconcile accounts payable records, research discrepancies, and work with vendors or internal teams to resolve outstanding issues
Maintain organized payment documentation and update records to support audit readiness and reporting needs
Communicate with suppliers regarding invoice status, payment timing, and account questions in a clear and courteous manner
Use JD Edwards to enter, track, and monitor accounts payable activity across the payment cycle

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their N...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience, including work supporting multiple companies, entities, or state operations
Demonstrated ability to manage high-volume invoice processing in a fast-paced environment with strong attention to detail and accuracy
Experience using ERP and accounting platforms, with familiarity in Microsoft Dynamics 365 preferred
Working knowledge of Concur or similar expense management systems
experience handling corporate credit card expense activity is highly valued
Intermediate Microsoft Excel skills, including the ability to organize data, reconcile information, and support reporting tasks
Understanding of account coding, accrual-based accounting, vendor maintenance, and accounts payable reconciliation practices
Experience with 1099 processing and vendor tax documentation requirements
Strong communication and problem-solving skills, with the ability to resolve discrepancies and interact professionally with vendors and internal teams

Job Responsibility

Examine incoming invoices and payment requests to confirm accuracy, supporting documentation, and proper authorization before processing
Assign correct general ledger coding, enter payable details into the accounting system, and maintain timely upload of invoice records
Review employee and corporate card expense submissions, ensuring policy compliance and accurate reimbursement or payment handling across multiple companies
Coordinate recurring payment cycles, including weekly check runs and other disbursement methods such as ACH, while meeting established deadlines
Reconcile accounts payable activity, track open items, and follow up on outstanding balances to keep vendor payments current
Investigate billing inconsistencies, resolve exceptions with vendors or internal teams, and clear invoice-related issues efficiently
Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting
Support month-end close activities by preparing AP-related reconciliations, accrual information, and other reporting as needed
Contribute to accounts payable operations across a multi-entity, multi-location environment with significant monthly invoice and corporate card volume, including work within D365 and Concur-related processes
Provide responsive service to vendor inquiries and assist with additional accounting or administrative assignments as business needs evolve

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy accounting t...

Location

United States , Lodi

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or closely related accounting support work
Hands-on ability to code invoices, manage account coding, and process payables accurately in a fast-paced setting
Experience handling ACH payments, check runs, and other routine disbursement activities
Strong background in reconciliations, including credit card statement review and discrepancy resolution
Proficiency with Microsoft Excel and Microsoft 365 for reporting, tracking, and day-to-day financial tasks
High level of accuracy, organization, and attention to detail when working with large amounts of data
Ability to work independently, prioritize deadlines, and communicate effectively with internal stakeholders

Job Responsibility

Enter large volumes of financial information with precision to maintain accurate payable records and support timely processing
Review, code, and process invoices in accordance with established accounting procedures and payment timelines
Prepare and assist with ACH activity and check runs to ensure vendors are paid correctly and on schedule
Reconcile credit card activity and investigate transaction differences to keep accounts balanced and current
Partner with accounting staff on general ledger support, including account review and related documentation
Update and manage spreadsheets in Microsoft Excel and Microsoft 365 to track payment activity, reconciliations, and outstanding items
Respond to internal inquiries from departments by providing prompt, thorough support related to payable transactions
Assist with resolving account discrepancies and contribute to reducing processing backlogs across the accounting function

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Accounts Payable & General Ledger Specialist

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