Accounts Payable Coordinator Job at Robert Half (Hayward)

Accounts Payable Coordinator

As the Accounts Payable Coordinator, you will be responsible for full cycle AP p...

Location

United States , Manhattan

Salary:

28.65 - 33.85 USD / Hour

Assessfirst

Expiration Date

Until further notice

Requirements

Minimum of 5 years of related accounts payable experience
Knowledge of Coupa, VIM/SAP, Concur a plus
Experience with purchase orders and processing
Strong ethics, integrity, and credibility and high degree of confidentiality
Ability to accurately enter data and make decisions based on supporting documents
Manage time effectively, good attention to detail, communication and organizational skills
ability to meet deadlines and sets priorities for specific assignments
Knowledge of accounts payable and general accounting
good analytical skills
Curious and problem-solving mindset

Job Responsibility

Process invoices via Coupa and VIM/SAP platforms, ensuring to follow AP procedures
Review purchase orders, invoices, and journal entries for accuracy and completeness
Communicate & follow up with business partners to obtain standard coding, invoice approvals, and purchase order receipts
Train business users on financial system navigation and the approval & receipt process for goods & services
Process travel expense submissions in Concur platform
Process 300+ freight invoices weekly, matching against bills of lading (BOL) to ensure accuracy
Reconcile monthly vendor statements for major freight carriers, resolving disputes to avoid service delays
Manage AP inbox and sort, filter, & distribute physical mail
Assists with month end close activities by running and creating AP transactional summary reports
Maintain vendor records in SAP through updating address and banking instructions

What we offer

Commission and bonus incentives based on sales performance
Medical, Dental, Vision
Life Insurance and Disability
Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
Paid Parental leave and transition time
401(k) and Roth Retirement plan with company matching and profit sharing
Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
Product discount and EAP resources
Access to Calm App, Health Advocate, Family Building Support and more

Fulltime

Accounts Payable Coordinator

We are looking for an Accounts Payable Coordinator to join a fast-moving finance...

Location

United States , New Brighton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma with 1-3 years of relevant experience, or a bachelor’s degree with 1-2 years of related experience
Previous experience handling accounts payable tasks in a high-volume invoice processing environment
Basic knowledge of accounts payable practices, accounting terminology, and transaction processing workflows
Proficiency with Microsoft Excel, Microsoft Word, SharePoint, and computerized accounting systems
Strong attention to detail with the ability to maintain accuracy during repetitive, deadline-driven work
Effective written, verbal, and listening communication skills, along with the ability to work well in a team setting
Solid organizational, time management, analytical, and problem-solving abilities
Ability to remain focused for extended periods, work successfully in an open-office setting, and maintain confidentiality with financial information

Job Responsibility

Process a large volume of invoices each day while maintaining strong accuracy and meeting established turnaround expectations
Review invoice details carefully, enter transactions into accounting systems, and help keep payment records complete and current
Organize competing priorities effectively so urgent items and standard workload are handled in a timely manner
Support additional invoice-related activities as needed to help the team achieve daily and group performance goals
Identify discrepancies, research invoice concerns, and escalate time-sensitive or high-priority matters to leadership when appropriate
Work across team members and internal partners to promote smooth accounts payable operations and clear communication
Use systems and tools such as Excel, Word, SharePoint, and computerized accounting platforms to complete assigned tasks efficiently
Protect sensitive financial information by following confidentiality standards and established procedures

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Accounts Payable Coordinator

Location

United States , Houston

Salary:

20.00 - 30.00 USD / Hour

ClearBridge Technology Group

Expiration Date

Until further notice

Requirements

3+ years of accounts payable experience
construction industry preferred
High volume (handling hundreds of invoices or checks/week) experience is required
Strong understanding of lien waivers, pay estimates, and retainage processes in construction
Ability to multitask and manage competing priorities with accuracy
Excellent attention to detail and organizational skills
Strong communication skills to internal and external stakeholders
Metaviewer experience is a major plus

Job Responsibility

Processing high volumes of vendor invoices
reviewing and mailing checks weekly
coordinating invoice submissions and managing the invoice email inbox
ensuring accurate numbers and cost coding

Fulltime

Accounts Payable Coordinator

We are looking for an Accounts Payable Coordinator to support a fast-paced healt...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in accounts payable or a closely related accounting support role
Proven ability to code invoices, process high-volume transactions, and manage payment activity accurately
Hands-on experience with check runs, invoice processing, and vendor account reconciliation
Working knowledge of purchase orders, invoice coding, and three-way matching practices
Strong communication skills with the ability to maintain effective vendor and internal business relationships
High attention to detail and the ability to stay organized while handling multiple priorities
Comfortable working in settings that involve manual processes and routine problem-solving

Job Responsibility

Review, code, and enter vendor invoices with a high level of accuracy while following established approval workflows
Process payments through scheduled check runs and help ensure obligations are paid within required timelines
Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues through timely follow-up
Match invoices to purchase orders and receiving documentation to support accurate three-way matching procedures
Communicate with vendors and internal stakeholders to address payment questions, documentation gaps, and account concerns
Maintain organized accounts payable records and support day-to-day operations in an environment that includes manual processes
Assist with exception handling, invoice research, and resolution of unmatched or incomplete transactions
Contribute to process continuity and support operational changes as needed within the accounts payable function

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounts Payable Coordinator

We are seeking a detail oriented Accounts Payable Coordinator to join a fast pac...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Recent experience in accounts payable within a manufacturing, distribution, or product based company
Strong understanding of purchase order and inventory driven AP processes
Experience with ERP systems such as SAP, Oracle, NetSuite, or similar platforms
High attention to detail and strong organizational skills
Ability to work in a high volume, deadline driven environment
Strong communication and problem solving skills

Job Responsibility

Process high volume vendor invoices accurately and efficiently
Match purchase orders, receipts, and invoices to ensure proper three way match compliance
Code invoices to appropriate general ledger accounts, departments, and cost centers
Review and resolve invoice discrepancies with vendors and internal departments
Prepare weekly check runs, ACH payments, and wire transfers
Maintain and update vendor records including W 9 forms and payment terms
Assist with month end closing activities including accruals and AP reconciliations
Support inventory related invoice processing and cost tracking within a manufacturing environment
Respond to vendor inquiries and maintain strong vendor relationships
Ensure compliance with internal controls and audit requirements

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Accounts Payable Coordinator

We are looking for an Accounts Payable Coordinator to support construction accou...

Location

United States , High Point

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of accounts payable experience, ideally within construction, contracting, or a project-based accounting environment.
Practical knowledge of job costing structures, including the use of project-based cost codes and general ledger allocations.
Experience handling subcontractor billings, vendor invoices, and routine payment processing in a high-volume setting.
Familiarity with construction related payment controls such as lien waivers, retainage, and vendor compliance documentation.
Proficiency with accounting or construction management software such as Sage, Viewpoint, Procore, Spectrum, Jonas, or comparable systems.
Strong attention to detail with the ability to review documentation carefully and maintain a high level of accuracy.
Effective organizational and time management skills, with the ability to balance multiple deadlines and priorities.

Job Responsibility

Manage the complete accounts payable cycle for a high volume of subcontractor and supplier invoices, ensuring payments are processed accurately and on schedule.
Review billing documents against contracts, purchase orders, approved changes, and receiving records to confirm charges are valid before payment is issued.
Assign expenses to the appropriate project, cost category, phase, and ledger account to maintain accurate construction job costing records.
Monitor subcontractor compliance files by confirming required documents such as insurance records, executed agreements, tax forms, and preliminary notices are current and complete.
Collect and evaluate conditional and unconditional lien waivers prior to disbursement to help protect project payment compliance.
Work closely with Project Managers and field leadership to investigate and resolve billing discrepancies, missing support, or approval issues.
Prepare scheduled payment runs and assemble the related backup documentation needed for review and release.
Maintain well-organized accounts payable records for vendors and projects in both digital and paper formats to support reporting and traceability.
Reconcile vendor account statements, research outstanding items, and respond promptly to payment-related questions from external partners.
Assist with month-end activities, audit requests, and year-end reporting support, including documentation for 1099 processing when applicable.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

Accounts Payable Coordinator

Our client in the Castro Valley, California area is seeking a reliable and detai...

Location

United States , Castro Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable or related accounting support experience
Experience with invoice processing and vendor account reconciliation
Proficiency in Microsoft Excel and accounting software
Strong attention to detail and accuracy
Excellent organizational and communication skills
Ability to manage responsibilities effectively in a part-time schedule
Ability to work independently and prioritize tasks

Job Responsibility

Process vendor invoices accurately and in a timely manner
Review invoices for coding, approvals, and proper supporting documentation
Match invoices to purchase orders and receiving records when applicable
Assist with check runs, ACH payments, and other disbursements
Reconcile vendor statements and investigate discrepancies
Respond to vendor and internal accounts payable inquiries
Maintain organized AP files and payment records
Support employee expense report processing and credit card reconciliations as needed
Assist with month-end accounts payable reporting and accrual support

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

Accounts Payable Coordinator

This position supports day-to-day payables operations by ensuring vendor records...

Location

United States , Federal Way

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Working knowledge of general accounting principles, with experience supporting accounts payable activities
Familiarity with 1099 processing and W-9 documentation is preferred
Strong verbal and written communication skills, with the ability to interact effectively with vendors and internal teams
Demonstrated customer service skills in a finance, accounting, or administrative environment
High level of accuracy and close attention to detail when reviewing invoices, records, and vendor data
Ability to recognize discrepancies, escalate concerns appropriately, and support risk reduction efforts
Experience collaborating with remote or offshore teams in a structured work setting
Initiative to identify process gaps and suggest practical improvements

Job Responsibility

Oversee the invoice verification workflow to help ensure vendor payments and related records are processed correctly and on time
Review supplier documentation carefully, confirming that vendor information is complete, valid, and aligned with internal standards
Identify inconsistencies, unusual activity, or missing details that could create payment errors or increase the risk of fraud
Serve as a primary point of contact for vendor questions and internal inquiries, delivering accurate and timely accounting support
Create, maintain, and update supplier profiles in company systems to keep records accurate and current
Coordinate with offshore team members to support daily operations, share updates, and maintain effective communication across teams
Participate in project and process meetings, documenting key decisions and communicating important changes that affect accounts payable work
Apply knowledge of 1099 and W-9 documentation to support compliance and efficient vendor setup and payment processing
Share operational knowledge and recommend improvements that strengthen workflows and help the department run more effectively

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

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Accounts Payable Coordinator

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Accounts Payable Coordinator

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Accounts Payable Coordinator

Accounts Payable Coordinator

Accounts Payable Coordinator

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