Accounts Payable Coordinator

• Manage the complete accounts payable cycle for a high volume of subcontractor and supplier invoices, ensuring payments are processed accurately and on schedule.
• Review billing documents against contracts, purchase orders, approved changes, and receiving records to confirm charges are valid before payment is issued.
• Assign expenses to the appropriate project, cost category, phase, and ledger account to maintain accurate construction job costing records.
• Monitor subcontractor compliance files by confirming required documents such as insurance records, executed agreements, tax forms, and preliminary notices are current and complete.
• Collect and evaluate conditional and unconditional lien waivers prior to disbursement to help protect project payment compliance.
• Work closely with Project Managers and field leadership to investigate and resolve billing discrepancies, missing support, or approval issues.
• Prepare scheduled payment runs and assemble the related backup documentation needed for review and release.
• Maintain well-organized accounts payable records for vendors and projects in both digital and paper formats to support reporting and traceability.
• Reconcile vendor account statements, research outstanding items, and respond promptly to payment-related questions from external partners.
• Assist with month-end activities, audit requests, and year-end reporting support, including documentation for 1099 processing when applicable.

• At least 2 years of accounts payable experience, ideally within construction, contracting, or a project-based accounting environment.
• Practical knowledge of job costing structures, including the use of project-based cost codes and general ledger allocations.
• Experience handling subcontractor billings, vendor invoices, and routine payment processing in a high-volume setting.
• Familiarity with construction related payment controls such as lien waivers, retainage, and vendor compliance documentation.
• Proficiency with accounting or construction management software such as Sage, Viewpoint, Procore, Spectrum, Jonas, or comparable systems.
• Strong attention to detail with the ability to review documentation carefully and maintain a high level of accuracy.
• Effective organizational and time management skills, with the ability to balance multiple deadlines and priorities.

An associate’s or bachelor’s degree in Accounting, Finance, or a related field is preferred.

• medical, vision, dental, and life and disability insurance
• 401(k) plan
• free online training