Accounts Payable Clerk Job at Four Seasons (Tunis)

Job Description

Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables and Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures.

Job Responsibility

Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment
Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp
Process all Accounts Payable invoices and manual cheques through the computer system
Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer
Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories
Maintain a list of all standing orders for electronic disbursements with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque signatories for approval and a copy attached to bank reconciliations
Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls
Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing
Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor
Prepare manual cheques as they are required if directed by Director of Finance or Assistant Director of Finance
Run the required reports at month end to close the Accounts Payable cycle
Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation
Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced
Maintain a separate file for purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of the Assistant Director of Finance
Assist in the preparation of all Accounts Payable documentation for microfilming on an annual basis if needed
Maintain, and constantly update, an approved vendor listing file
Answer telephones and record messages accurately
File documents and reports
Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance

Requirements

High School/College education or equivalent experience
Minimum three to 12 months experience in related position with Four Seasons or other organization
Excellent written and verbal communicationskills to prepare and deliver reports
Apply an ethical approach to the outcome ofsituations
Strong interpersonal and relationship building skills to work with peers, superiors and clients
Work in a safe, prudent and organized manner
Require a working technical knowledge of generally accepted accounting principles, and Four Seasons Internal Controls, Policies and Procedures as it relates to Accounts Payable
Ability to operate fax, scanner, copier, telephone, adding machine, calculator
Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software
Ability to read, write and speak English

What we offer

Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Employee Discount for stays at any Four Seasons worldwide
Complimentary Dry Cleaning for Employee Uniforms
Complimentary Employee Meals

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Accounts Payable Clerk

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Accounts Payable Clerk

Accounts Payable Clerk

Accounts Payable Clerk

Accounts Payable Clerk

Accounts Payable Clerk

Accounts Payable Clerk

Accounts Payable Clerk

Accounts Payable Clerk

Accounts Payable Clerk

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