Accounts Payable Clerk

• Manage full-cycle accounts payable processing in a high-volume environment
• Review, code, and process invoices for both inventory and non-inventory purchases
• Perform 3-way matching of purchase orders, receipts, and invoices
• Maintain vendor files, including onboarding documentation and ongoing account updates
• Communicate with vendors regarding payment status, discrepancies, and account questions
• Execute timely and accurate vendor payments, including checks, ACH, and other approved payment methods
• Reconcile vendor statements and proactively resolve invoice and payment discrepancies
• Process and review employee expense reports for accuracy and policy compliance
• Support month-end and year-end close activities related to accounts payable
• Assist with audit preparation by gathering and organizing AP documentation
• Maintain organized and accurate accounts payable files and records
• Partner with internal teams to resolve invoice issues and improve workflow efficiency
• Identify and recommend process improvements to strengthen AP operations
• Handle incoming and outgoing mail related to accounting and assist with office supply coordination
• Support ad hoc reporting and special projects as needed
• Ensure compliance with company policies, internal controls, and accounting procedures

• 3+ years of accounts payable experience, including full-cycle AP processing
• Strong understanding of 3-way matching, reconciliations, and vendor management
• Ability to resolve discrepancies independently and manage competing priorities
• Experience processing employee expense reports and supporting audit requests
• Working knowledge of 1099s, W-9s, and vendor documentation requirements
• Proficiency in Microsoft Excel, including data management
• pivot tables preferred
• Experience with ERP systems such as Sage, Deltek, TimberScan, or similar platforms
• Strong attention to detail, organization, and accountability
• Clear written and verbal communication skills
• Collaborative mindset with the ability to work effectively across teams

pivot tables

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan