Accounts Payable Clerk

• Oversee end-to-end accounts payable activities, ensuring invoices move through review, coding, approval, and payment accurately and on schedule
• Examine vendor invoices for proper support, assign the correct accounting codes, and complete three-way matching for applicable purchases
• Set up and maintain supplier records, collect required documentation, and serve as a point of contact for payment and account questions
• Prepare and process vendor disbursements through checks, ACH, or other approved methods while meeting internal deadlines
• Reconcile supplier statements, investigate billing differences, and resolve outstanding items before they affect reporting or vendor relationships
• Review employee reimbursement submissions for accuracy, policy compliance, and appropriate backup documentation
• Assist with month-end and year-end accounting activities by organizing payable records, supporting audit requests, and preparing related reports
• Coordinate with internal departments to address invoice issues, improve workflow efficiency, and support special projects or administrative tasks such as mail handling and office supply coordination

• At least 3 years of accounts payable experience with direct involvement in full-cycle invoice processing
• Practical knowledge of invoice coding, account reconciliation, vendor file maintenance, and three-way matching procedures
• Experience handling payment processing, including check runs and ACH transactions, with strong accuracy and follow-through
• Familiarity with employee expense report review, audit support activities, and standard vendor tax documentation such as W-9s and 1099-related records
• Proficiency in Excel for data review and organization
• Ability to manage competing priorities independently, identify discrepancies, and bring issues to resolution in a timely manner
• Strong communication skills, careful attention to detail, and a collaborative approach when working across departments

Experience with Sage 100 or comparable accounting systems

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan