Accounts Payable Clerk Job at Robert Half (Montclair)

Accounts Payable Clerk

Robert Half

Location:
United States , Montclair

Category:
IT - Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an Accounts Payable Clerk to join a real estate organization in Montclair, New Jersey in a contract capacity with the potential for a permanent position. This position supports construction and development accounting by ensuring invoices, payment documentation, and vendor records are handled accurately and on schedule. The ideal candidate will be comfortable working across departments, responding to payment inquiries, and maintaining strong attention to detail in a fast-paced environment.

Job Responsibility:

Review invoices, payment packets, employee reimbursements, credit card charges, and check requests for accuracy, required documentation, and proper approvals within established timelines
Partner with construction operations, project leadership, coordinators, field teams, and corporate staff to investigate and resolve accounts payable discrepancies, including items managed through Procore
Prepare, issue, and distribute checks for multiple entities, and complete daily Positive Pay reporting for uploaded bank records
Maintain weekly cash tracking for accounts payable activity and provide updates to construction accounting leadership for check run planning
Administer online bill payment activity through the bank platform, including setting up new payees, entering payment details, and coordinating review prior to release
Respond to vendor and employee questions by researching invoice status, reviewing aged items, obtaining backup documentation, and following issues through to resolution
Support year-end and periodic accounting needs by assisting with 1099 preparation, reimbursement packages, audit support materials, and insurance-related documentation for projects
Prepare recurring status updates, coordinate occasional banking errands such as deposits or certified checks, and help manage departmental supply orders and other administrative accounting tasks

Requirements:

Experience in accounts payable, including invoice review, coding, payment processing, and check run support
Familiarity with construction accounting environments and documentation such as purchase orders, lien releases, insurance certificates, and AIA-related forms
Ability to identify errors, verify supporting paperwork, and maintain accuracy across high-volume transactions
Comfortable communicating with vendors, project teams, and internal stakeholders to resolve payment issues efficiently
Proficiency with accounting systems, online banking tools, spreadsheets, and Microsoft Office applications
Strong organizational skills with the ability to manage deadlines, recurring reporting, and multiple priorities at once
Detail-oriented written and verbal communication skills for handling inquiries, preparing updates, and supporting cross-functional coordination

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
April 27, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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