Accounts Payable Clerk / Specialist Job at Robert Half (Rochester)

Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to join our tea...

Location

United States , Duluth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Accounts Payable Clerk or in a similar role
Proficiency in accounting software, including SAP, and strong skills in Microsoft Excel
Ability to process vendor invoices, post payments, and manage full-cycle accounts payable
Strong attention to detail and accuracy in financial transactions
Excellent communication skills to collaborate with vendors and internal teams
Solid understanding of financial regulations, compliance standards, and internal controls
Analytical and problem-solving skills to resolve discrepancies and payment issues
Familiarity with data entry, invoice processing, and payment reconciliation procedures

Job Responsibility

Review and verify incoming invoices for accuracy, proper authorization, and completeness
Match invoices with purchase orders and receiving documents to ensure consistency
Enter invoice details into the accounting system promptly and with precision
Communicate effectively with vendors to address inquiries and resolve discrepancies
Prepare payment batches for approval and ensure timely processing of payments
Reconcile accounts payable transactions and maintain accurate financial records
Generate accounts payable reports and assist with month-end and year-end closing activities
Ensure compliance with company policies and internal controls during payment cycles
Investigate and resolve issues related to invoices, payments, or vendor accounts
Maintain organized documentation and filing systems for invoices and payment records

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Accounts Payable Clerk

We are looking for an experienced Accounts Payable Clerk to join our team in Lon...

Location

United States , Long Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience as an Accounts Payable Clerk or Specialist
Strong understanding of bookkeeping and accounts payable principles
Proficiency in Microsoft Excel and other accounting software, including Oracle, QuickBooks, and SAP
Excellent attention to detail and high level of accuracy in financial tasks
Ability to manage vendor relationships and maintain updated vendor information
Effective communication skills and fluency in English
Degree in Finance, Accounting, or Business Administration is preferred
Familiarity with invoice processing, coding, and account reconciliation processes

Job Responsibility

Manage daily invoice preparation and route them for necessary approvals
Ensure timely and accurate processing of payment documents, including purchase orders, reimbursements, and stipends
Maintain and reconcile ledgers, resolve account discrepancies, and oversee credit balances
Handle vendor maintenance tasks, including updating and verifying vendor information
Conduct account reconciliations to confirm proper posting and payment accuracy
Verify and resolve billing discrepancies or issues with clients
Generate financial reports to provide detailed accounts payable status updates
Perform data entry tasks with precision and attention to detail
Collaborate with internal teams to enhance accounts payable workflows
Utilize accounting software such as Oracle, QuickBooks, SAP, and Microsoft Excel for efficient operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to join a team in ...

Location

United States , New Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field
alternatively, 10+ years of relevant work experience
At least 5 years of experience in accounts payable and general accounting functions
Minimum 3 years of experience using systems such as SAP or similar platforms
Strong attention to detail and accuracy, with the ability to meet deadlines consistently
Solid knowledge of invoice processing workflows and general accounting principles
Familiarity with internal controls and audit processes related to accounts payable
Proficiency in Microsoft Outlook, Excel, and Word
Excellent communication and interpersonal skills for effective collaboration across departments

Job Responsibility

Process and verify accounts payable invoices and credit memos, ensuring proper approvals and timely posting
Apply sales and use tax accurately on vendor invoices and manage tax-related documents, including W-9s and 1099s
Investigate and resolve discrepancies in invoices and payments, working collaboratively with vendors and internal teams
Handle inquiries from vendors and internal departments professionally and promptly
Review vendor statements to identify and resolve outstanding issues, including recovering refunds where applicable
Reconcile accounts payable general ledger accounts and analyze sub-ledger data to address aging items
Coordinate with affiliate companies to reconcile balances and support intercompany settlements
Provide guidance to third-party AP clerks, ensuring smooth operations and adherence to processes
Prepare audit and tax support schedules and assist with documentation during audits
Maintain vendor master data in compliance with company standards and identify opportunities for process improvement

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Receivables specialist or financial aid clerk

We are looking for a detail-oriented Receivables specialist or financial aid cle...

Location

United States , Miami Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Basic experience in bookkeeping, accounts receivable, or other finance support work
Ability to reconcile accounts and identify payment or balance inconsistencies
Strong data entry skills with careful attention to detail and accuracy
Comfortable using Microsoft Excel for tracking, reviewing, and updating financial information
Clear communication skills and the ability to assist students or customers professionally
Familiarity with accounting tools such as QuickBooks or similar financial software is preferred
Exposure to bank reconciliations, accounts payable, payroll, or month-end close processes is a plus

Job Responsibility

Record and apply incoming payments accurately within financial records and internal systems
Review student account balances, investigate discrepancies, and update account information as needed
Perform account reconciliations to ensure transactions are complete, balanced, and properly documented
Assist students with billing-related questions in a courteous and service-oriented manner
Maintain organized records for receivables activity, including payment details and account adjustments
Support routine bookkeeping tasks by entering financial data with a high degree of accuracy
Contribute to month-end financial activities by verifying account activity and resolving open items

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support core accounting operation...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounts payable processes and other core accounting activities
Working knowledge of journal entries, account reconciliation, and general ledger maintenance
Ability to prepare or assist with financial statements and related accounting reports
Proficiency in reconciling bank accounts and researching variances independently
Strong attention to detail with the ability to manage multiple tasks accurately and meet deadlines
Effective communication skills and the ability to work collaboratively with accounting leadership and staff
Prior experience in an accounting clerk, staff accountant, or similar accounting support role

Job Responsibility

Process vendor invoices, review payment documentation, and help ensure accounts payable activity is completed accurately and on schedule
Prepare and record journal entries to support routine accounting transactions and maintain the integrity of the general ledger
Reconcile bank accounts and investigate discrepancies by coordinating with internal records and supporting documentation
Assist with the preparation of financial statements and related reports by organizing data and verifying account balances
Support daily accounting operations by maintaining financial records, tracking transactions, and following established controls
Collaborate with the Comptroller and other team members to resolve accounting issues and improve the accuracy of reporting
Contribute to month-end and periodic close activities by reviewing entries, reconciling accounts, and organizing backup materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative/Accounting Specialist

We are looking for an Administrative/Accounting Specialist to support daily fina...

Location

United States , Chesapeake

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting clerk, bookkeeping, or similar administrative accounting role
Hands-on experience with QuickBooks, including entering invoices, payments, and deposits
Working knowledge of accounts payable, accounts receivable, invoice processing, and accurate data entry practices
Basic proficiency in Microsoft Word and Excel, including maintaining spreadsheets and standard office documents
Experience preparing or coordinating payroll information for a multi-employee workforce
Strong organizational skills with the ability to manage recurring deadlines and multiple responsibilities
Detail-oriented interpersonal skills and a positive, team-oriented approach to customer and workplace interactions

Job Responsibility

Record vendor invoices, customer payments, and bank deposits in QuickBooks with accuracy and timeliness
Assist with both accounts payable and accounts receivable activities, including tracking transactions and maintaining organized financial records
Prepare weekly payroll information in Excel for approximately 105 employees and submit finalized data to the external payroll provider each Monday
Enter financial and administrative data into company systems while verifying information for completeness and correctness
Provide day-to-day administrative support to help keep office operations efficient and well organized
Coordinate scheduling activities with a utility partner and ensure related details are communicated clearly and on time
Use Microsoft Word and Excel to create, update, and maintain spreadsheets, documents, and routine reports
Support internal and external communication with a thorough, service-focused approach when responding to questions or requests

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Finance Specialist

Robert Half is currently recruiting for a Finance Specialist to support day-to-d...

Location

United States , Rockford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting clerk, finance support, or similar transactional accounting role
Hands-on experience with accounts payable, accounts receivable, and invoice processing activities
Working knowledge of QuickBooks, SAP, or comparable accounting software
Strong data entry skills with consistent attention to detail and accuracy
Experience handling check runs, posting payments, and preparing bank deposits
Familiarity with three-way matching and basic credit control practices
Proficiency in Microsoft Excel for tracking, reconciliation, and reporting tasks

Job Responsibility

Manage incoming invoices, confirm supporting documentation, and process payments with a high level of accuracy
Record customer payments, update account activity, and help maintain current and accurate receivable balances
Perform three-way matching by comparing purchase orders, receipts, and invoices before approving transactions
Prepare and complete check runs and bank deposits in accordance with established accounting procedures
Enter financial data into accounting systems such as QuickBooks and SAP while keeping records complete and up to date
Review customer accounts for credit issues, assist with credit hold situations, and communicate discrepancies for resolution
Support sales tax tracking and related recordkeeping to help ensure proper reporting
Use Microsoft Excel to organize data, reconcile information, and produce routine accounting support reports

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
access to top jobs

Ap Specialist

The Accounts Payable Clerk will be responsible for: Posts and runs the accounts ...

Location

United States , Golden

Salary:

50000.00 - 60000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Strong Accounts Payable experience
Exposure to GL accounting (ideally work experience), but will consider someone who just understands the foundation
Ability to work independently with minimal supervision
Professional communication skills / comfortable interacting with customers who may approach them (although this is not a customer facing job)

Job Responsibility

Posts and runs the accounts payable checks
Update and maintain payroll records
Processing a high volume of invoices
Processing AP documents
Other AP activities
Reviewing invoices for completeness (verifying vendor name, address, and vendor status to determine accuracy of currency/taxes)
Validating scanned images for accuracy and/or missing information

What we offer

Medical, Dental, Vision
Short-term & Long-term Disability
Life Insurance and AD&D options
401(k) Safe Harbor Match: 100% match on first 3%, 50% match on next 2%, Immediate vesting
Free shift meals
PTO (combined sick and vacation) 80 hours year 1, 120 hours year 2, 140 hours years 3-5, Accrues immediately and can be used right away
6 paid holidays

Fulltime

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Accounts Payable Clerk / Specialist

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