Accounts Payable Associate

• Review all invoices and purchase requests for appropriate documentation, approval, and ensure a 3-way match (PO, invoice, and receipt) prior to payment
• Manage monthly expense closing of financial records and posting of month-end journal entries. Ensure accuracy and completeness of financial statements
• Monitor and improve business processes continuously to identify efficiencies and implement changes that enhance quality and compliance
• Analyze invoices and purchase orders to assign costs to the appropriate account and department, ensuring alignment with budget and coding standards
• Respond to vendor and employee inquiries regarding invoices, payments, and purchase order status
• Prepare month-end close tasks as needed, including reconciliation of PO accruals and open commitments
• Review Travel and Expense reports to ensure compliance with Company policy and proper use of pre-approved purchase requests
• Facilitate PO lifecycle management, including verifying that purchase requests are properly approved before conversion to POs, ensuring POs are created for all purchases to maintain authorization control and budget tracking, collaborating with procurement and department managers to resolve discrepancies between PO, invoice, and receipt
• Support implementation of PO-driven processes, promoting faster invoice processing, improved compliance, and enhanced reporting

• Must have at least 2 years of experience in Accounts payable
• Proficiency in Windows and advanced Microsoft Excel skills, including pivot tables and VLOOKUP
• Experience with ERP systems such as NetSuite and expense management tools like Concur (preferred)
• Strong understanding of procurement processes, including creating and managing Purchase Requests and Purchase Orders, performing 3-way match (PO, invoice, receipt) for accurate payment processing, collaborating with procurement teams to ensure compliance and timely approvals
• Ability to interpret and apply company purchasing policies and ensure adherence
• Excellent organizational skills with the ability to meet critical deadlines in a timely manner
• Strong analytical and problem-solving skills to resolve discrepancies between invoices, POs, and receipts
• Effective communication skills for vendor and internal stakeholder interaction
• Ability to analyze spend data and identify trends for cost-saving opportunities
• Proficiency in reporting and dashboards to monitor KPIs (e.g., invoice cycle time, PO compliance)
• Experience with data reconciliation and variance analysis for procurement and AP processes
• Familiarity with contract terms and compliance requirements
• Knowledge of budget control and forecasting related to purchase commitments
• Skills in process mapping and optimization to streamline AP and procurement workflows
• Knowledge of internal controls and risk mitigation in purchasing and payment processes

Experience with ERP systems such as NetSuite and expense management tools like Concur (preferred)