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Fortnum & Mason Logo Fortnum & Mason · Finance

Accounts Payable Assistant

United Kingdom, London · Job Posted June 29, 2026
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Job Description

Our Head Office department is in the heart of Piccadilly and occupies the 5th & 6th floor of our beautiful flagship store. This central London location offers so much to explore including restaurants, bars, cultural sites, shopping and more, and only a short walk from the Green Park Tube Station and plenty of bus stops.

Job Responsibility

  • Joint responsibility for processing UK & EU supplier invoices accurately, ensuring payment terms are met and invoices are correctly coded and authorised on D365
  • Preparation of supplier statement reconciliations and follow up actions via email and Fresh Service as needed
  • Liaise with internal departments to manage aged GRNI balances and general queries
  • Support with processing staff expense claims ensuring expenses are processed in line with company expense policy when required
  • Manage debit balances for employee foreign advances and suppliers
  • Full ownership of petty cash, company credit card and hospitality card reconciliations in line with company expense policies when required
  • Preparation of trade creditor accruals prior to period end
  • Provide cover for absences within the team as required
  • Prepare Payments proposals and upload payments to the bank portal as well as provide ad-hoc assistance related to supplier payments, staff expenses payments and customer refunds
  • Reconciliation of bank and deposit accounts including Direct Debit postings
  • Assist with AP related reconciliations and reporting such as accrual, prepayments and GRNI and other as required
  • Create and update process notes and provide training to new team members as required
  • Develop and maintain thorough knowledge of the operations and activities of other departments within the business
  • Assist with Finance led projects and any other AP related processes as required

Requirements

  • Prior experience working in a Purchase Ledger / Accounts Payable / Accounts Assistant type role
  • Excellent data entry skills, with a high degree of accuracy and attention to detail
  • A good level of computer literacy, especially with Microsoft Excel
  • Good communication - written and oral skills
  • Excellent problem-solving skills
  • Part qualified (AAT, ACCA, CIMA, ACA) / Dynamics 365 experience
  • Experience processing high volumes of invoices
  • Team player
  • Show initiative
  • Positive and proactive
  • Result orientated
  • Able to work under pressure
  • Analytically minded

Nice to have

  • Part qualified (AAT, ACCA, CIMA, ACA) / Dynamics 365 experience
  • Experience processing high volumes of invoices
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