Accounts Payable (AP) Specialist Job at Robert Half (Rancho Santa Fe)

Accounts Payable and Accounts Receivable Specialist

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will mana...

Location

United States , Boston

Salary:

68250.00 - 87750.00 USD / Year

The Trustees of Reservations

Expiration Date

Until further notice

Requirements

A minimum of 4-6 years of professional experience in transaction processing
Associate's degree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management
Digital literacy and proficiency in MS Office Suite, specifically MS Excel
A proven ability to manage external service providers and their platforms
Strong communication and customer service skills, analytical abilities, and attention to detail
Ability to foster positive, professional, and productive working relationships with colleagues, clients, and vendors
Willingness to learn and develop new skills
Ability to transit to the Boston office to perform in-person tasks on an ad-hoc basis
Current authorization to work in the United States
A satisfactory criminal background (CORI) check.

Job Responsibility

Manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues
Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree
Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding
Review incoming paper invoices and route to the appropriate approver in MineralTree
Schedule and execute vendor payments, ensuring timely processing
Manage vendor information and ensure compliance documentation is current
Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor
Administer cloud-based AR Platform, BILL
Create and send accurate customer invoices BILL and the general ledger, NetSuite
Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger

What we offer

Sick time: 15 days per year
Vacation time: 20 days per year
Holidays: 12 observed holidays, 3 floating
Health Insurance: eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS)
Short-Term and Long-Term Disability Insurance
Massachusetts Paid Family Medical Leave
Life Insurance
401k with 5% match after 1 year of employment
Employee Assistance Program: Free access to a confidential service
Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions

Fulltime

New

Accounts Payable Specialist

Robert Half has a new direct-hire opportunity for an Accounts Payable Specialist...

Location

United States , Hunt Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years experience with accounts payable
Strong understanding of General Ledger system and Accounts Payable processing
Strong organizational, analytical and recording skills
Detail oriented
Proficient in Microsoft Office suite

Job Responsibility

Review and record invoices from vendors to ensure accuracy in accounts payable
Process full-cycle accounts payable
Manage company vendors and new vendor set-up process
Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
Maintain 1099s and generate report at year end
Special accounting projects as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Accounts Payable Specialist

As an Accounts Payable Specialist (part-time; temporary), you will work closely ...

Location

United States , Mt Sterling

Salary:

16.53 - 23.55 USD / Hour

Dot Foods

Expiration Date

Until further notice

Requirements

High School Diploma or General Equivalency Degree
Prior Accounts Payable Experience
Experience using ten-key, Microsoft Excel, and Microsoft Outlook
Strong organization and prioritization skills
Professional written and verbal communication skills
Ability to work independently and on a team

Job Responsibility

Engage with all internal departments (Admin, Operations, Transportation, and Sales), as well as external vendors/partners
Manage worklists, queues, and inboxes to ensure timely and accurate processing of invoices
Process invoices in accordance with the pay-as-received and tolerance policies
Research general AP inquiries from Dot manufacturer partners and assist in the resolution of supplier rebills
Follow and apply standard work and work instructions
Apply lean thinking and tools to identify and eliminate waste in all areas of the position

What we offer

Competitive compensation package
Significant advancement opportunities

Parttime

New

Contract Accounts Payable Specialist

We are seeking a detail-oriented Contract Accounts Payable Specialist to support...

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounts payable experience
Experience in a high-volume, fast-paced environment
Proficiency in Excel and accounting/ERP systems
Strong attention to detail and accuracy
Ability to manage deadlines and prioritize workload
Excellent communication and problem-solving skills
Associate or bachelor’s degree in accounting, finance, or related field preferred

Job Responsibility

Process a high volume of vendor invoices accurately and efficiently
Review invoices for proper coding, approval, and supporting documentation
Match invoices to purchase orders and receiving documents
Prepare and process weekly check runs, ACH, and wire payments
Reconcile vendor statements and investigate discrepancies
Respond to vendor inquiries and resolve payment issues promptly
Maintain accurate AP records and filing systems
Assist with month-end close, including accruals and account reconciliations
Support audits by providing requested AP documentation
Ensure compliance with company policies, internal controls, and accounting procedures

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing and maintaining ac...

Location

United States , Captiva

Salary:

Not provided

South Seas

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
Associate's degree in Accounting, Finance, Business Administration, or related field preferred
2+ years of Accounts Payable, Accounting, or Bookkeeping experience preferred
Hospitality, resort, hotel, or property management accounting experience is a plus
Experience with ERP or accounting software systems preferred
Experience with DooAP and Craftable a plus
Strong understanding of accounts payable processes and accounting principles
Proficiency in Microsoft Excel and Microsoft Office Suite
Excellent attention to detail and accuracy
Strong organizational and time-management skills

Job Responsibility

Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation
Match invoices with purchase orders and receiving documentation
Enter invoices into the accounting system accurately and timely
Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods
Ensure all payments are made according to agreed-upon terms and company policies
Establish and maintain vendor records, including W-9 forms and payment information
Respond to vendor inquiries regarding payment status, discrepancies, and account balances
Reconcile vendor statements and resolve outstanding issues promptly
Maintain positive relationships with suppliers and service providers
Reconcile accounts payable transactions and vendor accounts

What we offer

Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4 %
Commuter and Company-paid Toll Programs
Complimentary Shift Meal

Fulltime

New

Accounts Payable Specialist

Our client is seeking an experienced Accounts Payable Specialist to join their N...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of hands-on accounts payable experience, including work supporting multiple companies, entities, or state operations
Demonstrated ability to manage high-volume invoice processing in a fast-paced environment with strong attention to detail and accuracy
Experience using ERP and accounting platforms, with familiarity in Microsoft Dynamics 365 preferred
Working knowledge of Concur or similar expense management systems
experience handling corporate credit card expense activity is highly valued
Intermediate Microsoft Excel skills, including the ability to organize data, reconcile information, and support reporting tasks
Understanding of account coding, accrual-based accounting, vendor maintenance, and accounts payable reconciliation practices
Experience with 1099 processing and vendor tax documentation requirements
Strong communication and problem-solving skills, with the ability to resolve discrepancies and interact professionally with vendors and internal teams

Job Responsibility

Examine incoming invoices and payment requests to confirm accuracy, supporting documentation, and proper authorization before processing
Assign correct general ledger coding, enter payable details into the accounting system, and maintain timely upload of invoice records
Review employee and corporate card expense submissions, ensuring policy compliance and accurate reimbursement or payment handling across multiple companies
Coordinate recurring payment cycles, including weekly check runs and other disbursement methods such as ACH, while meeting established deadlines
Reconcile accounts payable activity, track open items, and follow up on outstanding balances to keep vendor payments current
Investigate billing inconsistencies, resolve exceptions with vendors or internal teams, and clear invoice-related issues efficiently
Maintain organized and accurate vendor master data, including tax documentation and records needed for 1099 reporting
Support month-end close activities by preparing AP-related reconciliations, accrual information, and other reporting as needed
Contribute to accounts payable operations across a multi-entity, multi-location environment with significant monthly invoice and corporate card volume, including work within D365 and Concur-related processes
Provide responsive service to vendor inquiries and assist with additional accounting or administrative assignments as business needs evolve

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a manufacturing org...

Location

United States , Akron

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in accounts payable or closely related AP analysis work
Proven ability to complete complex account reconciliations and research account-level activity independently
Hands-on experience with ACH payments, account resolution, and discrepancy investigation
Advanced proficiency in Microsoft Excel for reconciliation, analysis, and reporting tasks
Working knowledge of Microsoft Outlook for day-to-day business communication and coordination
Strong attention to detail with the ability to apply quality control standards to financial data
Experience working in a manufacturing environment is preferred
Familiarity with enterprise financial systems and accounts payable processes

Job Responsibility

Process and review accounts payable transactions with a strong focus on accuracy, timeliness, and compliance with internal controls
Perform detailed reconciliations across vendor accounts and related financial records to identify and resolve discrepancies
Investigate account activity by analyzing payment history, outstanding items, and supporting documentation to determine root causes of variances
Support analytical accounts payable work by monitoring trends, validating data, and helping improve reporting quality
Prepare and manage ACH-related payment activities while ensuring transactions are completed correctly and on schedule
Use advanced Microsoft Excel functions to organize large datasets, compare records, and produce clear reconciliation support
Maintain consistent communication through Microsoft Outlook and coordinate with internal teams to resolve invoice, payment, and account issues
Conduct quality checks on payable data and documentation to help ensure completeness, accuracy, and audit readiness

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounts Payable Specialist

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting full-cycle accounts payable operations in a detail-oriented business environment
Working knowledge of invoice coding, account classification, and purchase order matching
Hands-on experience processing ACH transactions and coordinating check payments
Proficiency using NetSuite for accounts payable or related financial workflows
Strong attention to detail with the ability to manage a high volume of transactions accurately
Effective communication skills for working with vendors and cross-functional internal stakeholders
Ability to stay organized, meet deadlines, and prioritize tasks in a contract assignment setting

Job Responsibility

Review vendor invoices, assign the correct account codes, and enter payment details with a high level of accuracy
Process accounts payable transactions from receipt through approval, ensuring documentation aligns with company policies and purchasing records
Prepare and execute ACH payments and check runs according to established schedules and internal controls
Match invoices to purchase orders and supporting records to verify amounts, approvals, and payment terms before processing
Maintain organized AP records in NetSuite and update transaction details to support reporting and audit readiness
Investigate invoice discrepancies, resolve payment issues with internal teams and vendors, and follow through to completion
Monitor outstanding payables and help ensure obligations are paid on time while maintaining accurate ledger activity

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

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Accounts Payable (AP) Specialist

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