CrawlJobs Logo

Accounts Payable and Receivable Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Rochester

Category Icon
Category:
Finance

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

The Accounts Payable & Receivable Specialist plays a key role in ensuring accurate, timely, and efficient financial transactions across the organization. This position is responsible for managing the full-cycle AP and AR processes—including invoice processing, vendor management, payment runs, cash application, collections follow-up, and account reconciliation. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced environment with a high degree of accuracy.

Job Responsibility:

  • Process high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies
  • Match purchase orders, packing slips, and invoices (2-way or 3-way match)
  • Reconcile vendor statements and resolve discrepancies in a timely manner
  • Prepare weekly payment runs (checks, ACH, wire transfers)
  • Maintain vendor records, including W‑9s and banking details
  • Assist with month-end closing tasks, including AP accruals
  • Communicate with internal departments to clarify approvals, coding, and missing documentation
  • Generate customer invoices and credit memos in accordance with contract terms or project milestones
  • Apply cash receipts accurately and promptly to customer accounts
  • Monitor outstanding receivables and follow up on past-due accounts
  • Investigate and resolve customer billing issues or discrepancies
  • Prepare aging reports and provide status updates to management
  • Assist with AR-related month-end activities, including reconciliations and reporting

Requirements:

  • 2–5+ years of combined AP/AR or general accounting experience
  • Strong understanding of fundamental accounting principles
  • Experience with ERP/accounting systems (e.g., QuickBooks, NetSuite, SAP, Sage, Epicor, Oracle)
  • Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
  • High attention to detail and strong organizational skills
  • Ability to manage multiple priorities and meet deadlines
  • Strong communication skills for working with vendors, clients, and internal teams
  • Ability to maintain confidentiality and handle sensitive financial data
What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Accounts Payable and Receivable Specialist

Accounts Payable Specialist

Accounts payable specialists should have strong communication, problem-solving a...
Location
Location
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong communication, problem-solving, and organizational skills
  • ability to multitask and adjust to changing priorities
  • proficiency with Microsoft Office applications, particularly Excel
  • familiarity with additional software
  • three to five years of relevant experience
  • bachelor’s degree
Job Responsibility
Job Responsibility
  • Reviewing invoices for appropriate documentation and approval prior to processing
  • entering and uploading invoices into accounting software
  • processing invoices and check requests in an accurate and timely manner
  • maintaining invoice copies, purchase orders, and approvals
  • researching and resolving invoice discrepancies and issues
  • communicating with vendors regarding payment status, invoice requests, and inquiries as needed
  • providing supporting documentation for audits
  • assisting with month-end closing
  • researching and resolving accounts payable or accounts receivable issues with customers or vendors
  • updating and reconciling the sub-ledger to the general ledger
Read More
Arrow Right

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...
Location
Location
United States , Dover
Salary
Salary:
55000.00 - 65000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years accounts payable or general accounting experience
  • knowledge of accounts payable and general accounting procedures and best practices
  • knowledge of relevant accounting and office software
  • proficient in data entry and management
Job Responsibility
Job Responsibility
  • Maintain vendor files
  • review, sort and route incoming vendor invoices for approval
  • perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
  • process and post invoices to the vendor ledgers
  • review and process check requests and expense reports
  • research and resolve invoice discrepancies and issues as needed
  • ensure complete documentation and appropriate approvals are obtained for all payables
  • cross-check payables against other accounting documentation as needed
  • generate draft journal entries to record intercompany transactions and related activity for review
  • communicate regularly with Purchasing and other employees, supervisors/managers
What we offer
What we offer
  • medical insurance
  • vision insurance
  • dental insurance
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

The responsibilities of the position include all aspects of accounts payable pro...
Location
Location
United States , Dover
Salary
Salary:
55000.00 - 65000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3 years accounts payable or general accounting experience
  • knowledge of accounts payable and general accounting procedures and best practices
  • knowledge of relevant accounting and office software
  • proficient in data entry and management
Job Responsibility
Job Responsibility
  • Maintain vendor files
  • review, sort and route incoming vendor invoices for approval
  • perform 3-way matching of invoices, PO’s and receiving documentation as appropriate
  • process and post invoices to the vendor ledgers
  • review and process check requests and expense reports
  • research and resolve invoice discrepancies and issues as needed
  • ensure complete documentation and appropriate approvals are obtained for all payables
  • cross-check payables against other accounting documentation as needed
  • generate draft journal entries to record intercompany transactions and related activity for review
  • communicate regularly with Purchasing and other employees, supervisors/managers
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

We are offering an exciting opportunity in Wilmington, Delaware, for an Accounts...
Location
Location
United States , Wilmington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years of experience as an Accounts Payable Specialist or in a similar role
  • Proficient in Accounting Software Systems
  • Comprehensive knowledge of Accounting Functions and Accounts Payable (AP)
  • Experience with Check Processing and spotting Discrepancies
  • Familiarity with Payable Invoices and Weekly Account Payable
  • Skilled in 3 Way Matching and Form 1099 procedures
  • Capable of handling Expense Reporting, Expense Accruals, and Monthly Accruals
  • Proficiency in entering Vendor Invoices
  • Experience in handling Deposits
  • Ability to Code Invoices and perform Coding Invoices tasks
Job Responsibility
Job Responsibility
  • Accurately and efficiently process customer credit applications
  • Maintain and manage vendor files with precision
  • Handle incoming vendor invoices: sort, route for approval, and perform 3-way matching with invoices, PO’s, and receiving documentation
  • Post invoices to vendor ledgers and process check requests and expense reports
  • Investigate and resolve any invoice discrepancies and issues that may arise
  • Ensure all payable transactions have complete documentation and appropriate approvals
  • Cross-check payables against other accounting documentation as required
  • Generate draft journal entries for intercompany transactions and related activity for review
  • Regularly communicate with Purchasing and other team members and managers
  • Track payable activities, reconcile accounts payable transactions, and other accounts as assigned
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • free online training
  • competitive compensation
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

The desired candidate possesses strong analytical and problem-solving skills, is...
Location
Location
United States , Chicago
Salary
Salary:
70000.00 - 75000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree with a minimum of 2+ years of accounting experience
  • Highly detail-orientated and organized
  • Ability to prioritize multiple and competing tasks and demands
  • Excellent communications skills, both written and verbal
  • Ability to process a high volume of vendor payments and requests
  • Strong sense of ownership and pride in your performance and its impact on the firm’s success
  • Proficiency in Microsoft Office applications, including Outlook and Excel
  • Proven ability to work independently and collaboratively in a fast-paced environment
Job Responsibility
Job Responsibility
  • Perform the accounts payable cycle to ensure timely payments of invoices to vendors, from receipt of invoices to finalizing payments
  • Enter invoices into the accounts payable system (SAP Concur)
  • Gain the proper business and financial statement knowledge to administer accurate coding of each invoice, including expense categorization, approval workflow, and other applicable fields necessary for business reporting
  • Assist with monitoring the accounts payable email inbox
  • Prepare batch ACH and check runs, as well as wire transfers
  • Ensure payment success and that all invoices are accounted for in the general ledger and the accounts payable system
  • Investigate and resolve issues associated with invoice processing internally with business owners and externally with vendors
  • Provide support during mergers and acquisitions, including assistance with integration of merger firm accounts payable processes and new vendor onboarding
  • Communicate with vendors regarding payment status of invoices and other ad-hoc requests
  • Review and approve employee expense reimbursement reports, including verification of mandatory documentation and expensing coding accuracy
What we offer
What we offer
  • medical
  • vision
  • dental
  • life
  • disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounting Specialist

We are in search of an Accounting Specialist to join our team in the heart of Sa...
Location
Location
United States , San Antonio
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in Account Reconciliation
  • Experience with Accounts Payable (AP) processes
  • Familiarity with Accounts Receivable (AR) operations
  • Competency in Billing procedures
  • Ability to perform accurate Data Entry tasks
  • Experience in Invoice Processing
  • Proficiency in using Microsoft Excel
  • Knowledge of Oracle financial software
  • Experience with QuickBooks accounting software
Job Responsibility
Job Responsibility
  • Manage and reconcile intercompany accounts to ensure accuracy and coherence
  • Maintain and update all accounting records for our non-profit entity, including AP/AR and billing
  • Accurately process credit card transactions, ensuring all transactions are correctly recorded and allocated
  • Regularly reconcile bank accounts, ensuring all transactions align with the general ledger
  • Analyze and categorize credit card transactions, differentiating between personal and business charges
  • Ensure the correct expense codes are applied to all transactions
  • Prepare and submit journal entries in a timely and accurate manner
  • Demonstrate a willingness to learn and adapt to new accounting processes and practices
  • Use your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, Microsoft Excel, Oracle, and QuickBooks to perform your duties effectively
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

We’re thrilled to announce an exciting opportunity for an Accounts Payable Speci...
Location
Location
United States , San Bernardino
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years experience as an Accounts Payable Specialist or similar role
  • Proficiency in account reconciliation procedures and practices
  • Associates Degree is a plus
  • Extensive experience in Accounts Payable (AP) operations
  • Demonstrated ability to manage check runs efficiently
  • Proficient in coding invoices correctly and accurately
  • Exceptional data entry skills, with keen attention to detail
  • Experience in invoice processing, ensuring accuracy and timeliness
  • Proficiency in Microsoft Excel, with ability to use advanced functions
  • Experience with QuickBooks and/or ERP system
Job Responsibility
Job Responsibility
  • Manage the full cycle of accounts payable, ensuring the accurate and timely processing of invoices
  • Execute financial transactions and maintain appropriate documentation
  • Establish and nurture relationships with vendors, resolving any discrepancies and payment issues
  • Collaborate with vendors to reconcile statements and clear any outstanding balances
  • Support month-end close procedures, including general ledger account reconciliations and financial reporting
  • Prepare weekly, monthly, and quarterly accounts analyses and reports
  • Ensure the accuracy of records, regularly update financial systems, and document all payments properly
  • Reconcile company credit cards and select accrual accounts
  • Foster strong relationships with internal teams such as warehouse and procurement
  • Incorporate new vendors into financial systems like NetSuite and Concur
What we offer
What we offer
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • Eligibility for 401(k) plan
  • Fulltime
Read More
Arrow Right

Accounts Payable Specialist

Robert Half client is in need of an Accounts Payable specialist for a contract. ...
Location
Location
United States , Charlotte
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • An associate or bachelor’s degree in accounting, finance, or a related field is preferred
  • Minimum of 1 year of relevant experience in accounts payable
  • Proficiency in accounting software such as QuickBooks, NetSuite, or SAP
  • advanced knowledge of Microsoft Excel (e.g., VLOOKUPs, pivot tables)
  • Exceptional organizational skills and attention to detail to manage high volumes of invoices and transactions
  • Strong verbal and written communication skills for vendor correspondence and teamwork
  • Ability to research, identify, and resolve discrepancies in accounts payable processes
  • Maintain efficiency in a fast-paced environment while meeting strict deadlines
Job Responsibility
Job Responsibility
  • Reviewing invoices for appropriate documentation and approval prior to processing
  • Entering and uploading invoices into accounting software
  • Processing invoices and check requests in an accurate and timely manner
  • Maintaining invoice copies, purchase orders and approvals
  • Researching and resolving invoice discrepancies and issues
  • Communicating with vendors regarding payment status, invoice requests and inquiries as needed
  • Providing supporting documentation for audits
  • Assisting with month-end closing
  • Researching and resolving accounts payable or accounts receivable issues with customers or vendors
  • Updating and reconciling the sub-ledger to the general ledger
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy