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Robert Half Logo Robert Half · Finance

Accounts Payable and Receivable Specialist

United States, Rochester · Job Posted March 01, 2026
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Job Description

The Accounts Payable & Receivable Specialist plays a key role in ensuring accurate, timely, and efficient financial transactions across the organization. This position is responsible for managing the full-cycle AP and AR processes—including invoice processing, vendor management, payment runs, cash application, collections follow-up, and account reconciliation. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a fast-paced environment with a high degree of accuracy.

Job Responsibility

  • Process high-volume invoices, ensuring accuracy, proper coding, and adherence to company policies
  • Match purchase orders, packing slips, and invoices (2-way or 3-way match)
  • Reconcile vendor statements and resolve discrepancies in a timely manner
  • Prepare weekly payment runs (checks, ACH, wire transfers)
  • Maintain vendor records, including W‑9s and banking details
  • Assist with month-end closing tasks, including AP accruals
  • Communicate with internal departments to clarify approvals, coding, and missing documentation
  • Generate customer invoices and credit memos in accordance with contract terms or project milestones
  • Apply cash receipts accurately and promptly to customer accounts
  • Monitor outstanding receivables and follow up on past-due accounts
  • Investigate and resolve customer billing issues or discrepancies
  • Prepare aging reports and provide status updates to management
  • Assist with AR-related month-end activities, including reconciliations and reporting

Requirements

  • 2–5+ years of combined AP/AR or general accounting experience
  • Strong understanding of fundamental accounting principles
  • Experience with ERP/accounting systems (e.g., QuickBooks, NetSuite, SAP, Sage, Epicor, Oracle)
  • Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
  • High attention to detail and strong organizational skills
  • Ability to manage multiple priorities and meet deadlines
  • Strong communication skills for working with vendors, clients, and internal teams
  • Ability to maintain confidentiality and handle sensitive financial data

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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