Accounts Payable and Accounts Receivable Specialist Job at The Trustees of Reservations (Boston)

Job Description

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues. The AP/AR Specialist plays an instrumental role in the company’s financial stability by safeguarding liquidity, maintaining accurate accounting records, and fostering positive relationships with vendors and clients. A valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable (AP) and accounts receivable (AR), requiring a detail-oriented individual proficient in financial systems to process transactions and maintain accurate records.

Job Responsibility

Manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues
Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree
Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding
Review incoming paper invoices and route to the appropriate approver in MineralTree
Schedule and execute vendor payments, ensuring timely processing
Manage vendor information and ensure compliance documentation is current
Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor
Administer cloud-based AR Platform, BILL
Create and send accurate customer invoices BILL and the general ledger, NetSuite
Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger
Apply customer payments and resolve discrepancies
Handle collections by monitoring aging reports and contacting customers about overdue payment
Deposit all checks received by the organization
Reconcile third-party AP and AR systems with the general ledger and resolving discrepancies
Support month-end closing activities and reporting
Maintain records and assist with financial audits.

Requirements

A minimum of 4-6 years of professional experience in transaction processing
Associate's degree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management
Digital literacy and proficiency in MS Office Suite, specifically MS Excel
A proven ability to manage external service providers and their platforms
Strong communication and customer service skills, analytical abilities, and attention to detail
Ability to foster positive, professional, and productive working relationships with colleagues, clients, and vendors
Willingness to learn and develop new skills
Ability to transit to the Boston office to perform in-person tasks on an ad-hoc basis
Current authorization to work in the United States
A satisfactory criminal background (CORI) check.

Nice to have

A Bachelor’s Degree in Accounting, Finance, or a related field
Experience with ERP systems (NetSuite, SAP, etc.) and AP/AR automation tools (BILL, MineralTree, Concur, etc.).

What we offer

Sick time: 15 days per year
Vacation time: 20 days per year
Holidays: 12 observed holidays, 3 floating
Health Insurance: eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS)
Short-Term and Long-Term Disability Insurance
Massachusetts Paid Family Medical Leave
Life Insurance
401k with 5% match after 1 year of employment
Employee Assistance Program: Free access to a confidential service
Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions
Discounts: free entry to all Trustees properties, discount event tickets, and discounted merchandise
Day of Wonder: Spend one workday per year to exploring a Trustees property
Day of Service: Spend one workday per year to helping with a project at a Trustees property.

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Accounts Payable and Accounts Receivable Specialist

Job Description

Job Responsibility

Requirements

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What we offer

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