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Accounts Payable and Accounts Receivable Specialist

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The Trustees of Reservations

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Location:
United States , Boston

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Category:
Finance

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Contract Type:
Not provided

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Salary:

68250.00 - 87750.00 USD / Year
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Job Description:

As an Accounts Payable and Accounts Receivable (AP/AR) Specialist, you will manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues. The AP/AR Specialist plays an instrumental role in the company’s financial stability by safeguarding liquidity, maintaining accurate accounting records, and fostering positive relationships with vendors and clients. A valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable (AP) and accounts receivable (AR), requiring a detail-oriented individual proficient in financial systems to process transactions and maintain accurate records.

Job Responsibility:

  • Manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues
  • Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree
  • Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding
  • Review incoming paper invoices and route to the appropriate approver in MineralTree
  • Schedule and execute vendor payments, ensuring timely processing
  • Manage vendor information and ensure compliance documentation is current
  • Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor
  • Administer cloud-based AR Platform, BILL
  • Create and send accurate customer invoices BILL and the general ledger, NetSuite
  • Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger
  • Apply customer payments and resolve discrepancies
  • Handle collections by monitoring aging reports and contacting customers about overdue payment
  • Deposit all checks received by the organization
  • Reconcile third-party AP and AR systems with the general ledger and resolving discrepancies
  • Support month-end closing activities and reporting
  • Maintain records and assist with financial audits.

Requirements:

  • A minimum of 4-6 years of professional experience in transaction processing
  • Associate's degree or equivalent educational experience, preferably in an area related to Accounting, Finance, or Business Management
  • Digital literacy and proficiency in MS Office Suite, specifically MS Excel
  • A proven ability to manage external service providers and their platforms
  • Strong communication and customer service skills, analytical abilities, and attention to detail
  • Ability to foster positive, professional, and productive working relationships with colleagues, clients, and vendors
  • Willingness to learn and develop new skills
  • Ability to transit to the Boston office to perform in-person tasks on an ad-hoc basis
  • Current authorization to work in the United States
  • A satisfactory criminal background (CORI) check.

Nice to have:

  • A Bachelor’s Degree in Accounting, Finance, or a related field
  • Experience with ERP systems (NetSuite, SAP, etc.) and AP/AR automation tools (BILL, MineralTree, Concur, etc.).
What we offer:
  • Sick time: 15 days per year
  • Vacation time: 20 days per year
  • Holidays: 12 observed holidays, 3 floating
  • Health Insurance: eligible to participate in the Trustees health insurance benefit via Blue Cross Blue Shield (BCBS)
  • Short-Term and Long-Term Disability Insurance
  • Massachusetts Paid Family Medical Leave
  • Life Insurance
  • 401k with 5% match after 1 year of employment
  • Employee Assistance Program: Free access to a confidential service
  • Reciprocity: Employees have access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions
  • Discounts: free entry to all Trustees properties, discount event tickets, and discounted merchandise
  • Day of Wonder: Spend one workday per year to exploring a Trustees property
  • Day of Service: Spend one workday per year to helping with a project at a Trustees property.

Additional Information:

Job Posted:
January 25, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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