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Accounts Payable Analyst - Invoice Processing

Costa Rica, Heredia · Job Posted November 21, 2025
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Job Description

The Accounts Payable Analyst for Invoice Processing Team plays a crucial role in ensuring the accurate and timely processing of vendor invoices, contributing to efficient financial operations and strong vendor relationships. This position is responsible for handling a high volume of invoices (over 24,000 annually) for specific products/services, ensuring strict adherence to internal expense policies and facilitating prompt payments.

Job Responsibility

  • Receive, review, and accurately process high volume of vendor invoices daily within Oracle system
  • Verify invoice compliance with internal expense policies, company procedures, and regulatory requirements
  • Identify and resolve discrepancies or issues related to invoices
  • Prepare and release payments promptly
  • Monitor payment status and follow up on pending items
  • Maintain and update Management Information System (MIS) daily
  • Generate reports related to invoice processing and payment status
  • Develop expertise in processing invoices across multiple product/service lines
  • Participate in training and onboarding of new invoicing team members
  • Provide excellent customer service to internal departments and external vendors

Requirements

  • High school degree required
  • technical degree in Finance or Bachelor's degree in progress (Administration/Finance/Accounting) highly preferred
  • foundational experience or educational background in finance, accounting principles, or full accounting cycle
  • Advanced English proficiency (90% fluency in verbal and written communication)
  • Proficiency in Microsoft Office Suite, particularly Excel (intermediate to advanced Excel skills preferred)
  • Strong computer system navigation skills with ability to quickly learn new software and tools
  • Prioritization & Time Management
  • Attention to Detail
  • Accountability
  • Team Player
  • Customer Service Orientation
  • Proactivity
  • Communication Skills

Nice to have

  • Previous experience in Accounts Payable department or high-volume data entry environment
  • Working knowledge of ERP systems (e.g., Oracle, SAP) and Procure-to-Pay (P2P) processes
  • High level of Portuguese proficiency (85%-90%)
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