Accounts Payable Administrator Job at Robert Half (Santa Clara)

Accounts Payable Administrator

We are looking for an Accounts Payable Administrator to support a busy finance t...

Location

United States , Daytona Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounts payable activities in a high-volume or fast-paced environment
Strong working knowledge of invoice coding, account classification, and payment processing procedures
Hands-on experience with ACH payments, check runs, and general disbursement methods
Ability to review documentation carefully and identify missing approvals, inaccurate charges, or reconciliation issues
Comfortable using accounting or ERP systems to enter, track, and monitor payable transactions
Strong organizational skills with the ability to manage deadlines and prioritize multiple items at once
Clear written and verbal communication skills for working with vendors and internal departments

Job Responsibility

Manage the full invoice intake process, including receiving documents, digitizing records, assigning accounting codes, entering data into the payable system, confirming approvals, and preparing check payments for distribution
Handle non-routine payment activity such as special check requests and ad hoc disbursements while ensuring proper documentation is in place
Review employee expense submissions for accuracy, policy compliance, and correct coding before payment is issued
Track items that remain in workflow and follow up with internal stakeholders to resolve delays, missing approvals, or incomplete support
Monitor invoice queues daily and work with departments to obtain any outstanding backup needed to move payments forward
Investigate open vendor balances, respond to statement discrepancies, and reconcile account differences in a timely manner
Prepare payable-related corrections, reclassifications, and other accounting adjustments as needed to maintain accurate records
Contribute to audit requests, year-end close activities, and other special projects that support the accounting team
Assist with administrative tasks tied to accounts payable operations and help improve consistency in payment processing workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Payable Administrator

Operating within the Finance function, this role has daily responsibility for th...

Location

Ireland

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

2-3 years of experience working within an accounts payable function, preferably within a professional services or legal environment
High standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment
Highly diligent with an organised and timely approach to work
Excellent client service mentality
Ability to work proactively and effectively within a team and with minimal supervision
Analytical and logical approach, with a strong sense of initiative
Awareness of the importance of the wider commercial environment
Commitment to teamwork and willingness to support colleagues
Proficiency in the use of Microsoft Office Suite is essential

Job Responsibility

Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently. Resolve queries within 48 hours to ensure un-reconciled items are identified
Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
Ensure compliance with all relevant regulations and internal controls
Contribute to continuous process improvement initiatives within the Finance team
Assist with ad hoc finance projects and tasks as required
Work collaboratively within Finance Operations to assist others at peak times and during periods of absence

Fulltime

Accounts Payable Administrator

We are looking for an Accounts Payable Administrator to join our Administration ...

Location

Australia , Melbourne

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Tertiary qualifications in Accounting
Either CA or CPA qualified, or currently studying toward CA or CPA qualification
Ideally 3-4 years post graduate experience
Experience working in a large, complex corporate environment
Strong general administration and coordination experience
Advanced use of SAP and the Microsoft Office suite products
Initiative in solving moderate problems within assigned tasks
Proficiency with data analysis and tools like Microsoft Excel, PowerBI
Ability to plan, organise, and prioritise work effectively
Clear verbal and written communication skills

Job Responsibility

Ensure expenses and invoices are processed in a timely manner
Maintain accurate general ledger accounts and action outstanding balances
Preparation of the full end of month process, ensure accounts are reconciled monthly and variances are actioned
Prepare, review, and disseminate month-end reports to appropriate personnel
Verifying & Processing Vendor Payments in SAP (Auto & Manual)
Posting incoming collections & outgoing payments in SAP
Preparing Bank reconciliation on a monthly basis
Verification of AP's Payment proposal files and further processing in the home banking
Updating Bank register
Posting supplier invoices (MIRO) and store entries (MIGO) in SAP

Fulltime

Accounts Payable Administrator

The Accounts Payable (AP) Administrator plays an integral role on our Accounting...

Location

United States , St. Petersburg

Salary:

Not provided

Power Design

Expiration Date

Until further notice

Requirements

High school diploma or GED required
3–5 years of relevant experience in accounts payable
Proficient with Microsoft Excel and Outlook
Strong mathematical computation abilities
Excellent customer service, communication, and interpersonal skills
Ability to maintain a high level of confidentiality and professionalism
Ability to work independently, multi-task, and demonstrate strong critical thinking and problem-solving skills
Dependable, organized, and detail-oriented
Experience using the Oracle Accounts Payable module preferred, but not required
Demonstrate and uphold Power Design’s core values, which include integrity, accountability, teamwork, innovation, and growth

Job Responsibility

Set up new vendors and make vendor changes in the system
Enter invoices quickly and accurately
Match invoices to purchase orders and receipts
Work with other departments and vendors to resolve invoice issues
Follow up with operational and departmental managers for invoice approvals
Track returns and follow up for vendor credits
Run weekly payment batches to pay vendors via check, credit card, and ACH
Propose process improvement ideas and help implement process changes
Participate in other AP-related projects, including audits

Fulltime

Accounts Payable Administrator

The Accounts Payable (AP) Administrator plays an integral role on our Accounting...

Location

United States , St. Petersburg

Salary:

Not provided

Power Design

Expiration Date

Until further notice

Requirements

High school diploma or GED required
3–5 years of relevant experience in accounts payable
Proficient with Microsoft Excel and Outlook
Strong mathematical computation abilities
Excellent customer service, communication, and interpersonal skills
Ability to maintain a high level of confidentiality and professionalism
Ability to work independently, multi-task, and demonstrate strong critical thinking and problem-solving skills
Dependable, organized, and detail-oriented

Job Responsibility

Set up new vendors and make vendor changes in the system
Enter invoices quickly and accurately
Match invoices to purchase orders and receipts
Work with other departments and vendors to resolve invoice issues
Follow up with operational and departmental managers for invoice approvals
Track returns and follow up for vendor credits
Run weekly payment batches to pay vendors via check, credit card, and ACH
Propose process improvement ideas and help implement process changes
Participate in other AP-related projects, including audits

Fulltime

Accounts Payable Administrator

Operating within the Finance function, this role has daily responsibility for th...

Location

Jersey (Channel Islands) , Jersey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

2-3 years of experience working within an accounts payable function, preferably within a professional services or legal environment
High standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment
Highly diligent with an organised and timely approach to work
Excellent client service mentality
Ability to work proactively and effectively within a team and with minimal supervision
Analytical and logical approach, with a strong sense of initiative
Awareness of the importance of the wider commercial environment
Commitment to teamwork and willingness to support colleagues
Proficiency in the use of Microsoft Office Suite is essential

Job Responsibility

Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently
Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
Ensure compliance with all relevant regulations and internal controls
Contribute to continuous process improvement initiatives within the Finance team
Assist with ad hoc finance projects and tasks as required
Work collaboratively within Finance Operations to assist others at peak times and during periods of absence

Fulltime

Accounts Payable Administrator

Operating within the Finance function, this role has daily responsibility for th...

Location

Guernsey , Guernsey

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

2-3 years of experience working within an accounts payable function, preferably within a professional services or legal environment
High standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment
Highly diligent with an organised and timely approach to work
Excellent client service mentality
Ability to work proactively and effectively within a team and with minimal supervision
Analytical and logical approach, with a strong sense of initiative
Awareness of the importance of the wider commercial environment
Commitment to teamwork and willingness to support colleagues
Proficiency in the use of Microsoft Office Suite is essential

Job Responsibility

Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently. Resolve queries within 48 hours to ensure un-reconciled items are identified
Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
Ensure compliance with all relevant regulations and internal controls
Contribute to continuous process improvement initiatives within the Finance team
Assist with ad hoc finance projects and tasks as required
Work collaboratively within Finance Operations to assist others at peak times and during periods of absence

Fulltime

Accounts Payable Administrator

Operating within the Finance function, this role has daily responsibility for th...

Location

United Kingdom , London

Salary:

Not provided

Ogier

Expiration Date

Until further notice

Requirements

2-3 years of experience working within an accounts payable function, preferably within a professional services or legal environment
High standard of accuracy and attention to detail, combined with discretion and the ability to work in a professional legal environment
Highly diligent with an organised and timely approach to work
Excellent client service mentality
Ability to work proactively and effectively within a team and with minimal supervision
Analytical and logical approach, with a strong sense of initiative
Awareness of the importance of the wider commercial environment
Commitment to teamwork and willingness to support colleagues
Proficiency in the use of Microsoft Office Suite is essential

Job Responsibility

Receive, review and process supplier invoices, ensuring compliance with internal policies and authorisation procedures
Prepare and submit payment runs on a scheduled basis, ensuring all payments are authorised and in line with firm policies
Maintain accurate records of accounts payable transactions, updating the financial management system accordingly
Respond to supplier queries and liaise with internal departments to resolve invoice or payment issues efficiently. Resolve queries within 48 hours to ensure un-reconciled items are identified
Reconcile supplier and service provider statements and payable accounts, investigating outstanding or disputed items
Support the preparation of GST/VAT returns by ensuring invoices are processed correctly for different jurisdictions
Ensure compliance with all relevant regulations and internal controls
Contribute to continuous process improvement initiatives within the Finance team
Assist with ad hoc finance projects and tasks as required
Work collaboratively within Finance Operations to assist others at peak times and during periods of absence

Fulltime

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Accounts Payable Administrator

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Accounts Payable Administrator

Accounts Payable Administrator

Accounts Payable Administrator

Accounts Payable Administrator

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