Accounts Payable Administrator Job at Randstad (Calgary)

Job Description

Are you looking to elevate your finance & accounting career with a dynamic new role in the heart of Alberta? Our client in Calgary is seeking a dedicated, detail-oriented Accounts Payable Administrator to join their growing team on a full-time, permanent basis. In this critical role, you will be the backbone of the vendor and expense management cycle, ensuring financial accuracy and operational efficiency. Working under the guidance of the Accounting and Finance Manager, you will take full ownership of the accounts payable function, from processing complex vendor data to managing internal employee expenses. This is an incredible opportunity to step into a professional finance & accounting environment where your analytical skills and attention to detail will directly impact business success. As an Accounts Payable Administrator, you will manage full-cycle AP tasks while collaborating with various branches and internal departments. This position is tailored for an finance & accounting professional who thrives in structured yet fast-paced environments, possesses a sharp eye for identifying billing inconsistencies, and values maintaining positive relationships with both internal stakeholders and external vendors. By joining our client's team as an Accounts Payable Administrator, you will step into a stable, long-term position that fosters professional growth within the competitive corporate finance & accounting sector.

Job Responsibility

Review all incoming vendor invoices to ensure correct authorization and approval workflows are strictly followed
Coordinate and actively assist with accounts payable functions across multiple regional branches
Perform various complex AP accounts reconciliations, including detailed customer rebate account balancing
Review invoices meticulously to identify, investigate, and eliminate duplication of payments
Code invoices accurately to the correct General Ledger (GL) accounts to preserve financial data integrity
Post verified invoices efficiently into the corporate enterprise accounting system
Audit and review employee expenses to ensure full compliance with internal corporate reimbursement policies
Create and format employee expense files for seamless upload into the primary accounting system
Generate accurate pay files for employee expense reimbursements
Coordinate the timely distribution and payment of employee expenses directly with the payroll department
Post miscellaneous bank fees, internal fund transfers, and vendor pre-payments
Post incoming miscellaneous payments to the correct General Ledger (GL) accounts
Calculate and track customer rebate programs based on established contractual agreements
Post monthly financial accruals specifically designated for customer rebates
Create invoices and post transactions accurately for customer rebate payments
Respond professionally to accounts payable queries raised by vendors and other key business stakeholders
Execute additional finance & accounting administrative duties as assigned by leadership.

Requirements

A post-secondary diploma or degree in Accounting, Finance, or a closely related field is highly preferred
A combination of professional certification and relevant workplace experience will be strongly considered
2 to 3 years of progressive experience working specifically within an accounts payable or general accounting role
High proficiency in Microsoft Office applications, particularly Excel and Word
Legal entitlement to work full-time in Calgary, AB, Canada.

Nice to have

Prior experience utilizing Sage X3 software is considered a highly valuable asset for this position.

What we offer

Competitive compensation package tailored to experience in the Calgary finance & accounting market
Full-time, permanent stable employment opportunity
Comprehensive health, dental, and vision benefits plan
Opportunities for professional growth and career advancement within a structured corporate environment
Collaborative and supportive team culture with a focus on work-life balance.

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Accounts Payable Administrator

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