Accounts Payable Administrator

• Review and enter vendor invoices with accuracy, including matching purchasing documents and receiving records before payment approval
• Prepare and code invoices that are not tied to purchase orders to ensure proper accounting treatment and documentation
• Support recurring payment cycles by assisting with weekly check processing and electronic fund transfers
• Record and apply vendor credit memos and keep related account activity up to date
• Track advance payments made to suppliers and maintain clear supporting records for reconciliation purposes
• Communicate with vendors to research discrepancies, answer payment questions, and resolve outstanding issues promptly
• Examine employee reimbursement submissions to confirm eligible expenses, identify exceptions, and ensure accurate posting
• Contribute to tax and reporting support activities as needed, including documentation related to expense records and vendor payments
• Perform additional accounts payable and administrative tasks that help keep financial operations running smoothly

• Bachelor’s degree in business or a related field, or equivalent hands-on experience in accounts payable or a similar accounting support role
• At least 2 years of relevant experience handling invoice processing, payment support, and vendor account coordination
• Working knowledge of accounts payable practices, including invoice coding, voucher processing, and expense reimbursement review
• Experience using Microsoft Excel for tracking, reviewing, and organizing financial data
• Familiarity with expense reporting tools such as Concur is strongly preferred
• Strong organizational skills with a high level of accuracy and attention to detail
• Ability to manage confidential information responsibly and maintain dependable, well-documented records
• Reliable, detail-oriented, and able to work independently while meeting recurring deadlines

Familiarity with expense reporting tools such as Concur

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan