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Robert Half Logo Robert Half · Office Administration

Accounts Payable Administrative Assistant

United States, Yonkers · Job Posted May 11, 2026
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Job Description

We are looking for an Accounts Payable Administrative Assistant to support daily financial operations for a team in Yonkers, New York. This Long-term Contract opportunity is well suited for someone who is highly organized, detail-oriented, and comfortable managing a steady volume of payable transactions in a structured work schedule. The person in this role will help maintain accurate records, coordinate vendor-related activity, and contribute to timely payment processing across multiple expense categories.

Job Responsibility

  • Review, enter, and process a high volume of invoices each day while maintaining accuracy and proper documentation.
  • Prepare and support regular payment cycles, including assembling and verifying materials needed for check disbursements.
  • Assign correct accounting codes to invoices to ensure expenses are recorded appropriately.
  • Create and maintain vendor profiles, confirming required information is complete before activation.
  • Respond to supplier inquiries and resolve payment-related issues through effective vendor communication.
  • Perform bank account reconciliations and investigate discrepancies to support accurate financial reporting.
  • Reconcile corporate card activity and confirm charges are matched to supporting records.
  • Examine travel and expense submissions for completeness, policy alignment, and proper approval.
  • Assist with accounts payable record maintenance and other administrative tasks that support the department's daily workflow.

Requirements

  • Previous experience in accounts payable or a closely related accounting support role.
  • Ability to manage invoice processing, payment support, and coding with strong attention to detail.
  • Familiarity with check runs, vendor setup, and vendor account maintenance.
  • Experience completing bank reconciliations and credit card reconciliations accurately.
  • Understanding of travel and expense report review and documentation practices.
  • Comfortable working with accounting software systems and learning organization-specific platforms.
  • Strong organizational skills with the ability to handle consistent transaction volume and meet deadlines.

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
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