Accounts Payable Administrative Assistant Job at Robert Half (Edwardsville)

Accounts Payable Assistant

We’re looking for a meticulous and proactive Accounts Payable Assistant to join ...

Location

United Kingdom , Glasgow

Salary:

25000.00 - 30000.00 GBP / Year

JACK RYAN

Expiration Date

Until further notice

Requirements

1–3 years’ experience in an accounts payable or finance assistant role
Proficiency in accounting software (Xero, Sage, or similar) and Excel/Google Sheets
Strong attention to detail and commitment to accuracy
Ability to manage multiple tasks and meet deadlines
Excellent communication skills for liaising with suppliers and internal teams
Understanding of VAT and basic accounting principles is an advantage

Job Responsibility

Processing supplier invoices accurately and in a timely manner
Matching, batching, and coding invoices in accordance with company policy
Ensuring all invoices are authorised in line with approval procedures
Reconciling supplier statements and resolving discrepancies
Preparing and processing weekly and monthly payment runs
Managing the accounts payable inbox and responding to supplier queries promptly
Assisting with month-end close by providing accurate accruals and reporting
Maintaining supplier records and ensuring compliance with internal controls
Supporting the finance team with ad hoc administrative and accounting tasks

What we offer

28 days annual leave (plus bank holidays)
Performance-related bonus scheme
Workplace Pension Scheme
Comprehensive Private Healthcare Policy provided by AXA Healthcare (includes 24/7 GP)
£500 Dental Cashback Scheme provided by AXA
24/7 Employee Assistance Programme and access to mental wellbeing programmes
Gym membership discounts
Fully structured workforce Learning and Development (L&D) programme

Fulltime

Accounts Payable/ Accounting Clerk

The role involves managing financial data, overseeing accounts payable, and prov...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in an Accounts Payable or Accounting Clerk role
Proficiency in Account Reconciliation
Extensive experience with Accounts Payable (AP)
Demonstrated ability to perform Check Runs
Experience in Coding Invoices
Strong skills in Data Entry
Proficient in Invoice Processing
Mastery of Microsoft Excel
Working knowledge of Oracle
Experience with QuickBooks

Job Responsibility

Efficiently input financial transactions, invoices, and other relevant data into accounting software and spreadsheets
Oversee product verification, invoice approvals, and maintain AP aging for vendors to ensure accuracy of financial data
Assist with month-end inventory and reconcile bank statements to internal records for financial accuracy
Provide general administrative support, including maintaining and updating records, files, and databases
Prepare necessary documents, reports, and presentations
Manage and maintain company documents, records, and databases to ensure data accuracy and integrity
Maintain effective communication with internal and external stakeholders and collaborate effectively with colleagues and team members
Assist other departments or team members with administrative tasks as required and foster a positive and cooperative work environment
Adapt to changing circumstances, deadlines, and priorities, demonstrating flexibility and resourcefulness in handling various administrative demands

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Accounts Assistant

Temporary Accounts Assistant position with potential for permanent role. Seeking...

Location

United Kingdom , Gateshead

Salary:

24000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong experience in Accounts Payable / Purchase Ledger administration
Excellent attention to detail and commitment to accuracy
Good communication skills for handling supplier queries professionally
Ability to work independently and collaboratively within a team
Experience with purchase ledger systems or accounting software is desirable
Proactive, reliable, and eager to contribute in a fast-paced environment

Job Responsibility

Process Purchase Invoices: Accurately code invoices and resolve approval issues to ensure timely processing
Supplier Management: Set up new supplier accounts and maintain existing details in the purchase ledger
Reconciliation: Conduct monthly supplier statement reconciliations to ensure accuracy and compliance
Expense Processing: Handle credit card statements and employee expenses efficiently and accurately
Payment Preparation: Prepare weekly payment runs to support smooth operations
Spreadsheet Maintenance: Maintain spreadsheets to assist with processing complex or repetitive invoices efficiently
Supplier Queries: Manage supplier enquiries via phone and email, escalating or redirecting non-Accounts Payable queries as needed
Ad Hoc Support: Assist the wider Accounts team as required and collaborate to ensure smooth departmental operations

What we offer

Discount Vouchers: Exclusive savings at high street brands
Eye Care Vouchers: Supporting your vision health
Pension Scheme Option: Employer contributions to help invest in your future
28 Days Paid Annual Leave: Accrue leave weekly for well-deserved breaks
Potential Temp-to-Perm: Opportunity to secure a permanent role for the right candidate
Free on-site parking

Fulltime

Accounting Assistant

We are looking for an Accounting Assistant to join our team in Madison, Alabama,...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in accounts payable (AP) and accounts receivable (AR) processes
Experience with coding invoices and managing purchase orders
Familiarity with Microsoft Dynamics CRM, Outlook, and Excel
Strong organizational and multitasking skills in an office setting
Ability to handle commercial collections professionally and efficiently
Positive and ambitious attitude with a willingness to learn
Excellent attention to detail and accuracy in all tasks
Entry-level candidates are welcome, provided they demonstrate a strong work ethic and eagerness to grow

Job Responsibility

Process accounts payable and accounts receivable transactions with accuracy and efficiency
Accurately code and enter invoices into the system, ensuring compliance with company policies
Manage commercial collections and follow up on outstanding payments as needed
Assist with administrative office tasks, including maintaining records and organizing documents
Create and process purchase orders in accordance with established procedures
Utilize Microsoft Dynamics CRM, Outlook, and Excel for daily accounting and administrative tasks
Support automated billing processes to ensure timely and accurate invoicing
Collaborate with team members to address accounting discrepancies and improve workflows
Provide exceptional service to internal and external stakeholders, maintaining a positive attitude
Ensure adherence to deadlines and prioritize tasks effectively in a fast-paced environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Parttime

Accounting Assistant

We are looking for a Part Time Accounting Assistant to join our team in Madison,...

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in accounts payable (AP) and accounts receivable (AR) processes
Experience with coding invoices and managing purchase orders
Familiarity with Microsoft Dynamics CRM, Outlook, and Excel
Strong organizational and multitasking skills in an office setting
Ability to handle commercial collections professionally and efficiently
Positive and ambitious attitude with a willingness to learn
Excellent attention to detail and accuracy in all tasks
Entry-level candidates are welcome, provided they demonstrate a strong work ethic and eagerness to grow

Job Responsibility

Process accounts payable and accounts receivable transactions with accuracy and efficiency
Accurately code and enter invoices into the system, ensuring compliance with company policies
Manage commercial collections and follow up on outstanding payments as needed
Assist with administrative office tasks, including maintaining records and organizing documents
Create and process purchase orders in accordance with established procedures
Utilize Microsoft Dynamics CRM, Outlook, and Excel for daily accounting and administrative tasks
Support automated billing processes to ensure timely and accurate invoicing
Collaborate with team members to address accounting discrepancies and improve workflows
Provide exceptional service to internal and external stakeholders, maintaining a positive attitude
Ensure adherence to deadlines and prioritize tasks effectively in a fast-paced environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Accounts Payable Clerk

We are looking for a meticulous Accounts Payable Clerk to join a team in Arden H...

Location

United States , Arden Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts payable processes, including coding invoices and check runs
Familiarity with accounting software such as Sage Intacct
Strong organizational skills and the ability to manage a high volume of invoices (approximately 200 per month)
Effective communication skills, both verbal and written, to interact with colleagues and vendors
Ability to handle inbound calls and provide excellent customer service
Proficiency in basic administrative tasks, such as mail handling and inventory tracking
All candidates required to undergo verification processes, including credit checks, for this role

Job Responsibility

Process and manage accounts payable tasks, including coding invoices and handling check runs
Ensure accurate invoice processing and timely payments to vendors
Respond to inbound calls with professionalism and provide excellent customer service
Monitor office supplies and track inventory to ensure adequate stock levels
Assist in scanning and organizing documents to support the transition to paperless systems
Handle mail distribution and ensure timely delivery to appropriate recipients
Provide support during peak periods, such as open enrollment, to ensure smooth operations
Collaborate with HR and other departments when necessary to assist with administrative tasks
Maintain a business casual appearance and uphold high workplace standards
Utilize software tools such as Sage Intacct and Teams to perform daily tasks efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounts Assistant

Detail-oriented and proactive Accounts Assistant to join a fast-growing beauty b...

Location

United Kingdom , London

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in Accounts Receivable and Accounts Payable within a busy finance environment
Strong numerical and analytical skills with great attention to detail
Proficiency in Microsoft Excel and accounting software
Excellent organizational and time management abilities
Strong communication skills with ability to work collaboratively in a team
Ability to work independently, managing priorities and deadlines effectively

Job Responsibility

Process and manage all Accounts Receivable activities including invoicing, payment allocation, and debt chasing
Handle Accounts Payable tasks such as processing supplier invoices, expense claims, and payment runs
Reconcile supplier statements and resolve any discrepancies promptly
Maintain accurate financial records in the accounting system
Assist with month-end and year-end closing processes
Liaise with internal departments and external suppliers/customers to resolve queries
Support Finance team with ad hoc administrative and reporting tasks

Fulltime

Construction Accounting Assistant

This role involves managing financial records, handling credit card transactions...

Location

United States , Stuart

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Account Reconciliation
Proficiency in Accounts Payable (AP)
Solid understanding of Accounts Receivable (AR)
Familiarity with Bank Reconciliations
Hands-on experience with Bookkeeping
Proficient in Data Entry tasks
Advanced skills in Microsoft Excel
Experience with Month End Close procedures
Knowledge of Payroll processes
Expertise in QuickBooks software

Job Responsibility

Categorize and process credit card transactions related to various construction projects
Accurately match receipts with credit card statements and promptly resolve any discrepancies
Reconcile monthly bank statements across multiple accounts
Identify and address any inconsistencies to maintain accurate financial records
Manage the general ledger, accounts payable and receivable, and journal entries using QuickBooks
Assist with invoicing and billing processes, ensuring consistency with project budgets and timelines
Prepare and maintain Work-in-Progress (WIP) reports to track the progress and expenses of ongoing construction projects
Maintain organized accounting files and records for efficient retrieval during audits
Assist with year-end closing procedures, including audit preparation, financial statement generation, and compiling supporting documentation
Provide additional administrative and accounting support as needed, including payroll management, tax filings, and preparation of internal financial reports

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Accounts Payable Administrative Assistant

Robert Half

Location:
United States , Edwardsville

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

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