Accounts Payable Administrative Assistant Job at Robert Half (Edwardsville)

Accounts Payable Administrative Assistant

We are looking for an Accounts Payable Administrative Assistant to support daily...

Location

United States , Yonkers

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in accounts payable or a closely related accounting support role.
Ability to manage invoice processing, payment support, and coding with strong attention to detail.
Familiarity with check runs, vendor setup, and vendor account maintenance.
Experience completing bank reconciliations and credit card reconciliations accurately.
Understanding of travel and expense report review and documentation practices.
Comfortable working with accounting software systems and learning organization-specific platforms.
Strong organizational skills with the ability to handle consistent transaction volume and meet deadlines.

Job Responsibility

Review, enter, and process a high volume of invoices each day while maintaining accuracy and proper documentation.
Prepare and support regular payment cycles, including assembling and verifying materials needed for check disbursements.
Assign correct accounting codes to invoices to ensure expenses are recorded appropriately.
Create and maintain vendor profiles, confirming required information is complete before activation.
Respond to supplier inquiries and resolve payment-related issues through effective vendor communication.
Perform bank account reconciliations and investigate discrepancies to support accurate financial reporting.
Reconcile corporate card activity and confirm charges are matched to supporting records.
Examine travel and expense submissions for completeness, policy alignment, and proper approval.
Assist with accounts payable record maintenance and other administrative tasks that support the department's daily workflow.

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Administrative assistant accounts payable

The town of Reading is hiring an Administrative Assistant in the Finance departm...

Location

United States , Reading

Salary:

28.75 - 31.54 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

Graduation from a college or university with an Associate’s Degree in accounting, public administration, political science, business management, or a closely related field
One to three years of related experience
Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis

Job Responsibility

Performs a variety of routine and complex administrative work with a focus on accounts payable
Maintains official records
providing administrative support for the Finance department

Fulltime

Accounts Payable Assistant

A fantastic opportunity has arisen for an Accounts Payable Assistant to join one...

Location

United Kingdom , London

Salary:

28800.00 - 32500.00 GBP / Year

Vivienne Westwood

Expiration Date

July 21, 2026

Requirements

Finance, business administration or accounting education would be an advantage
Excellent computer skills, able to work with Word and Excel at an advanced level
Great communication skills and have an eye for numbers
Extremely detail-oriented, organised and able to work well under pressure to meet deadlines
Able to work independently where required with initiative
Excited about the opportunity of working in the fashion and retail sector

Job Responsibility

Managing high volumes of invoices/credit notes and ensuring they are approved and coded correctly onto the system using SAP
Match core stock purchase orders and goods received against incoming supplier invoices
Statement reconciliation on various purchase accounts
Controlling the purchasing of products and services from external suppliers through PO number issuing
Monthly reconciliation of supplier statements
Act as the point of contact between accounts and suppliers/stores
Bank postings for outgoing payments
Managing company credit card statements to ensure receipts and purchase information are provided
Assisting with staff expenses
Ad hoc account administrative duties

What we offer

Staff discounts
Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
Perkbox Discounts and Wellness Hub
Cycle to work scheme
Generous annual leave allowance
Pension Scheme
Training and hands-on experience
Opportunities to build new skills and gain valuable industry knowledge

Fulltime

New

Accounting Assistant / Accounts Payable

For one of our client based close to the German border, we are looking for : Acc...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Randstad

Expiration Date

August 24, 2026

Requirements

Experience: Proven experience in accounting is required, with a strong emphasis on invoice verification, processing, or accounts payable functions
Language Skills:*German: Fluent/Native level is mandatory
English: Fluent/Professional proficiency is mandatory (both written and spoken)
Technical Skills:*Solid understanding of basic accounting principles
Proficiency in MS Office (particularly Excel)
Experience with ERP systems (e.g., SAP, Navision, Oracle) is highly advantageous
Key Attributes: High level of accuracy and attention to detail, strong organizational skills, ability to work independently, and quick adaptability to a new work environment

Job Responsibility

Invoice Verification: Check incoming invoices for compliance, accuracy, and alignment with purchase orders or internal delivery notes
Invoice Processing: Ensure precise and timely data entry and booking of invoices into the company's accounting software
Discrepancy Resolution: Identify, investigate, and resolve invoice discrepancies or billing issues in coordination with internal departments and suppliers
Administrative Support: Assist the accounting team with general administrative tasks, archiving, and ad-hoc duties as required during the assignment

Fulltime

Accounts Payable Assistant

A fantastic opportunity has arisen for an Accounts Payable Assistant to join one...

Location

United Kingdom , London

Salary:

28800.00 - 32500.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Finance, business administration or accounting education would be an advantage
Excellent computer skills, able to work with Word and Excel at an advanced level
Great communication skills and have an eye for numbers
Extremely detail-oriented, organised and able to work well under pressure to meet deadlines
Able to work independently where required with initiative
Excited about the opportunity of working in the fashion and retail sector

Job Responsibility

Managing high volumes of invoices/credit notes and ensuring they are approved and coded correctly onto the system using SAP
Match core stock purchase orders and goods received against incoming supplier invoices
Statement reconciliation on various purchase accounts
Controlling the purchasing of products and services from external suppliers through PO number issuing
Monthly reconciliation of supplier statements
Act as the point of contact between accounts and suppliers/stores
Bank postings for outgoing payments
Managing company credit card statements to ensure receipts and purchase information are provided
Assisting with staff expenses
Ad hoc account administrative duties

What we offer

Staff discounts
Health & Wellbeing support (includes Private Medical Health Insurance, EAP, Gym Discounts, Access to Financial Planning Service, etc.)
Perkbox Discounts and Wellness Hub
Cycle to work scheme
Generous annual leave allowance
Pension Scheme
Training and hands-on experience
Opportunities to build new skills and gain valuable industry knowledge

Fulltime

Accounts Payable Assistant

Are you looking to develop your career within Accounts Payable in a fast‑paced, ...

Location

United Kingdom , Livingston

Salary:

14.05 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in an Accounts Payable or Purchase Ledger role
Strong attention to detail with excellent organisational skills
Confidence using accounting systems and Microsoft Excel
Clear communication skills and the ability to build relationships with suppliers
Self-motivated, with the ability to manage workload and meet deadlines

Job Responsibility

Processing a high volume of supplier invoices accurately and in a timely manner
Matching, batching, and coding invoices against purchase orders and delivery notes
Resolving invoice queries with suppliers and internal stakeholders
Reconciling supplier statements and investigating discrepancies
Setting up new supplier accounts and maintaining accurate supplier details
Preparing supplier payment runs and assisting with payment processing
Supporting month-end procedures relating to the purchase ledger
Assisting with general finance administration as required

What we offer

Weekly pay
28 days paid annual leave (accrued weekly)
Exclusive discounts with top high street brands
Eye care vouchers and support for VDU users
Expert career support - from interview tips to finding your next permanent role
Pension scheme with employer contributions
Statutory Sick Pay when you need it
Confidential wellbeing support through our assistance programme
Career progression opportunities within our wider network

Fulltime

Finance Assistant (Accounts Payable)

As Finance Assistant, you will assist the Director of Finance and Assistant Dire...

Location

Australia , Brisbane

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Minimum of 2 years' experience in a hotel
Excellent analytical and numerical skills
Must demonstrate a proven track record of experience across the field and possess excellent verbal and written communication skills and have a high attention to detail

Job Responsibility

Ensure the daily tasks of Accounts Payable, Night Audit, and Income Audit are being carried out timely, accurately and to required standards
Support the Director of Finance and Assistant Director of Finance
Accurate data entry and archiving
Maintain accurate financial and customer records
Assist in month-end closing processes
Administrative duties as required
Maintain confidentiality of proprietary information and protect company assets
Ensure compliance with all local legislation

What we offer

Discounts on hotel rooms including all properties within the Marriott International group, for you and your family & friends
Discounts on food & beverage across all our hotels
Recognition programs to keep you motivated
Wellbeing & mindfulness programs to ensure you stay healthy
Employee Assistance Program

Accounts Payable Assistant

Accounts Payable (AP) Assistant | International Entertainment Start-Up | Central...

Location

United Kingdom , London

Salary:

27000.00 - 30000.00 GBP / Year

Harmonic Finance™ | Certified B Corp

Expiration Date

Until further notice

Requirements

Some prior experience in an AP or transactional finance role
Strong communication skills and confidence chasing people when needed
Curiosity: someone who asks questions, wants to understand how things work, and flags anything that does not look right
A genuine interest in the entertainment, creative, or media industries

Job Responsibility

Daily invoice inputting across a high volume of supplier invoices (circa 60 per week)
Performing daily bank reconciliations across multiple accounts, including foreign currency
Running weekly payment runs of approximately £200k, providing the Finance Director with a clear view of what is due ahead of each run
Chasing invoice sign-offs from budget holders twice weekly to keep the ledger moving
Reconciling supplier statements and managing supplier onboarding, including VAT and bank verification
Managing the staff expenses process and reconciling company credit cards
Acting as a reliable point of contact for internal teams on invoice and payment queries
Supporting the Finance Manager with ad hoc AR/month end tasks and reporting as needed
Ad hoc finance administration to support the wider team

What we offer

Direct mentorship from a talented Finance Director
Significant opportunities for career progression and learning/development

Fulltime

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Accounts Payable Administrative Assistant

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