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We are looking for an Accounts Payable/Administrative Assistant to join our team in Essington, Pennsylvania. In this role, you will play a key part of the team, working on accounts payable processes, including invoice management and vendor communications. This is an excellent opportunity for someone with strong organizational skills and a passion for maintaining precise financial records.
Job Responsibility:
Process vendor invoices, ensuring they are correctly coded and matched to purchase orders and receiving documents
Review and verify employee expense reports for compliance with company policies
Prepare and execute payment runs, including checks, ACH transfers, and wire payments
Address discrepancies in invoices and resolve issues in coordination with vendors and internal teams
Maintain accurate and up-to-date vendor records, including contact details and payment terms
Reconcile accounts payable transactions and provide support during month-end close activities
Respond to inquiries from vendors regarding payment status and account details
Assist in preparing documentation for internal and external audits
Ensure all payments comply with company policies and authorization procedures
Requirements:
2 years of experience in accounts payable or general accounting
Proficiency with accounting software and strong knowledge of Excel and QuickBooks
Exceptional attention to detail and organizational skills
Strong communication skills, both written and verbal, for effective vendor and team interactions
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Problem-solving skills with a proactive approach to resolving financial discrepancies