Accounting Specialist

• Record incoming payments each day, update customer account balances, and investigate any variances to keep receivables accurate
• Review customer accounts placed on hold, coordinate as needed to clear issues, and authorize order releases when appropriate
• Manage claim submissions related to freight or similar matters and track them through resolution
• Handle multiple forms of incoming payment, including checks and credit card transactions, while maintaining proper documentation
• Prepare customer account statements and aging analyses on a scheduled and as-needed basis, and assist with audit support tied to receivables activity
• Process invoices against purchase orders, research pricing or quantity mismatches with internal buyers and suppliers, and confirm correct general ledger coding and approvals
• Reconcile vendor statements and selected balance sheet accounts, including prepaid items, to maintain accurate payable records
• Support weekly disbursements by preparing payments, coordinating check processing and positive pay activity, and matching remittance documentation
• Maintain vendor records and compliance documentation, including W-9 collection and 1099-related requirements, within the ERP system
• Produce open payables reporting for cash planning and assist with process improvements or finance projects as directed

• Experience supporting both accounts receivable and accounts payable functions in an accounting environment that requires strong attention to detail
• Working knowledge of ERP or accounting platforms, with NetSuite and Oracle experience strongly preferred
• Ability to process invoices, payments, reconciliations, and account research with a high level of accuracy
• Familiarity with audit support activities, vendor maintenance, billing processes, and aging or status reporting
• Strong communication skills for interacting effectively with customers, vendors, and internal stakeholders
• Comfortable working onsite Monday through Friday during regular business hours

Knowledge of accounting software systems and related tools such as ERP platforms, Concur, ADP, or Ceridian

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan