Accounting Specialist Job at Robert Half (Indianapolis)

Accounting Specialist

We are looking for an Accounting Specialist to join a non-profit organization in...

Location

United States , Oxnard

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounting experience, preferably in accounts payable, accounts receivable, or general accounting support
Working knowledge of invoice processing, billing activities, account reconciliation, and core accounting functions
Ability to prepare and post journal entries with a high degree of accuracy and attention to detail
Experience communicating with vendors and resolving payment or invoice discrepancies in a clear and courteous manner
Comfortable supporting month-end close activities, including accrual tracking and related documentation
Proficiency with accounting systems and standard office software used for financial processing and recordkeeping
Strong organizational skills with the ability to manage recurring deadlines, maintain files, and handle multiple priorities

Job Responsibility

Manage the full daily accounts payable workflow, including coding, scanning, routing, and maintaining invoice records for timely processing
Coordinate invoice approvals through the designated payment platform so weekly check runs are completed accurately and on schedule
Prepare manual check payments when needed and respond to vendor questions to resolve billing or payment concerns promptly
Record daily sales activity and post journal entries related to miscellaneous deposits and other cash transactions
Monitor utility charges and other expenses to support monthly accruals and assist with the month-end close process
Review vendor statements to identify missing invoices or discrepancies and follow up to ensure complete and accurate payables records
File paid invoices and maintain organized financial documentation to support audit readiness and internal record retention
Handle mail pickup and delivery tasks, including supporting secure processing of checks in coordination with the donor development team
Assist with gathering financial documents and requested information for annual audits and other accounting reviews

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Specialist

We are looking for an Accounting Specialist to join a wood and furniture manufac...

Location

United States , Youngstown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounting, bookkeeping, accounts receivable, accounts payable, or a similar finance-related role
Working knowledge of both receivables and payables processes, including invoicing, payment application, and account balancing
Proficiency with accounting software or ERP systems and solid skills in Microsoft Excel and other Microsoft Office applications
Strong attention to detail with the ability to manage multiple deadlines and maintain accurate financial records
Effective analytical and problem-solving abilities for researching discrepancies and resolving transactional issues
Clear written and verbal communication skills for working with customers, vendors, and internal business partners
Detail-oriented approach to handling confidential financial information and following established accounting standards and company policies
Associate degree in Accounting, Finance, Business Administration, or a related field preferred
manufacturing industry experience is a plus

Job Responsibility

Create and issue customer invoices promptly, ensuring billing details are complete and accurate
Record and post incoming payments from multiple channels, including checks, electronic transfers, and card transactions
Review outstanding customer balances, follow up on overdue accounts, and help resolve collection matters professionally
Investigate billing questions, payment variances, and account discrepancies to bring issues to resolution efficiently
Enter vendor invoices with proper account coding, required approvals, and supporting backup documentation
Prepare supplier payments through approved payment methods and verify transactions are processed on schedule
Reconcile vendor statements and account activity, identifying and correcting inconsistencies when they arise
Support monthly and annual close tasks by assisting with reconciliations, financial schedules, reporting, and audit documentation
Maintain organized customer and vendor records within the accounting system while contributing to process improvements, automation initiatives, and departmental cross-training as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial oper...

Location

United States , Fayetteville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling accounts payable and accounts receivable in an accounting environment with strong attention to detail
Working knowledge of billing processes, account reconciliation, and day-to-day accounting support activities
Ability to manage high-volume transactional work with strong attention to detail and accuracy
Proficiency with accounting systems and standard office software
prior exposure to Oracle or JD Edwards is a plus
Strong organizational skills and the ability to prioritize tasks in an onsite team setting
Clear written and verbal communication skills for collaborating with internal stakeholders
Associate degree in accounting, finance, or a related field preferred
comparable practical experience will also be considered

Job Responsibility

Process vendor invoices, employee reimbursements, and payment requests with accuracy and timeliness
Manage incoming payments, post customer receipts, and follow up on outstanding balances as needed
Prepare and review billing activity to ensure charges are entered correctly and supporting documentation is complete
Reconcile account balances and investigate discrepancies to keep financial records current and reliable
Assist with routine general accounting tasks, including journal support and maintenance of transactional records
Partner with internal staff to resolve payment, billing, and account questions in an efficient and timely manner
Support ongoing accounting operations by helping maintain organized documentation and compliance with established procedures

What we offer

medical, vision, dental, and life and disability insurance
eligibility to enroll in our company 401(k) plan

Accounting Specialist

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting both accounts payable and accounts receivable functions in a detail-oriented setting
Working knowledge of bank reconciliations and general accounting support activities
Proficiency with QuickBooks and familiarity with accounting or accounts receivable systems
Ability to code invoices accurately and manage a high volume of financial transactions
Experience reviewing aged receivables and following through on collection-related tasks
Strong attention to detail, organizational skills, and accuracy in maintaining financial records
Effective written and verbal communication skills for handling customer billing inquiries and internal coordination

Job Responsibility

Record incoming customer payments and post receipts to the appropriate accounts with a high degree of accuracy
Prepare and send customer invoices and account summaries to support timely collection activity
Review outstanding balances, track overdue accounts, and communicate with customers regarding past-due payments
Investigate billing issues and respond to account-related questions to help resolve discrepancies efficiently
Reconcile customer accounts, bank activity, and related records while assisting with period-end close support
Maintain organized financial files and update customer account information to ensure documentation remains accurate
Code and process invoices in alignment with established accounting procedures and internal controls
Compile routine and ad hoc financial reports for leadership as requested

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to join a growing team in Atlanta, G...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in accounts payable, accounts receivable, and general accounting support
Proven ability to handle high-volume transactional work with a strong focus on accuracy
Familiarity with billing processes and account reconciliation practices
Working knowledge of QuickBooks Online in an accounting environment with strong attention to detail
Basic Excel skills, including simple calculations and spreadsheet tracking
Comfortable working within repetitive workflows while maintaining productivity and attention to detail
Able to succeed in an evolving environment where processes may continue to develop and improve

Job Responsibility

Manage a steady flow of accounts payable transactions, accurately entering and reviewing a high volume of invoices each day
Examine bills and supporting documentation to confirm completeness, resolve discrepancies, and maintain organized records
Coordinate approval routing and prepare payments to help keep routine disbursement activity on schedule
Assist with accounts receivable and billing-related tasks to support timely and accurate financial processing
Perform account reconciliation activities to identify variances and help maintain reliable financial data
Use QuickBooks Online and related accounting platforms to record transactions and track daily workflow activity
Contribute effectively in a process-oriented setting that requires consistency, focus, and strong attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support a broad range of day-to-d...

Location

United States , Santa Barbara

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience in accounting operations, including accounts payable, accounts receivable, billing support, and general financial administration
Proficiency with accounting software and ERP platforms, with the ability to work effectively in systems such as Yardi, Concur, ADP, or similar financial applications
Strong reconciliation and audit skills, including reviewing invoices, bank activity, petty cash, and transaction-level discrepancies
Ability to manage check processing, deposits, refunds, journal entries, and month-end support tasks with a high degree of accuracy
Knowledge of vendor setup practices, including validation of tax forms and supporting compliance documentation
Solid organizational and communication skills, with the ability to collaborate across property teams and operations staff
High attention to detail and the ability to prioritize multiple deadlines in a fast-paced accounting environment

Job Responsibility

Generate daily cash documentation and examine banking activity to confirm incoming funds, resolve mismatches, and gather supporting processor reporting
Coordinate communication with properties regarding account-related exceptions and respond to routine property accounting questions with timely follow-up
Process payment reversals such as credit card refunds and voids while ensuring accurate records are maintained
Audit accounts payable batches against source invoices, route completed batches for operational approval, and post approved transactions for payment processing
Prepare check runs, distribute issued payments, and record recurring utility-related journal entries and other scheduled postings
Review financial tracking reports, utility schedules, petty cash activity, and month-end pre-close materials to identify irregularities and support accurate close procedures
Manage tax, insurance impound, and sales tax payment activities, including preparing bank deposits and completing monthly bank reconciliations
Set up and approve vendor records in Yardi after required documentation is received, maintain year-end vendor totals for reporting, and assist with urgent check requests and other assigned accounting projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support essential finance operati...

Location

United States , Lake Oswego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting accounts payable and accounts receivable functions in a detail-focused accounting environment
Working knowledge of billing processes, account reconciliation, and general accounting procedures
Proficiency with Sage 300 and the ability to navigate accounting software accurately and efficiently is preferred, but not required
Strong Microsoft Excel skills, including the ability to organize data and support reporting needs
High level of accuracy, attention to detail, and ability to manage multiple financial tasks within deadlines
Clear communication skills and the ability to work effectively with vendors, customers, and internal stakeholders

Job Responsibility

Process vendor invoices, verify supporting documentation, and coordinate timely payment activities to maintain accurate accounts payable records
Manage customer invoicing, apply incoming payments, and monitor outstanding balances to support effective accounts receivable operations
Perform routine account reconciliations and investigate discrepancies to help ensure financial data is complete and reliable
Prepare and maintain billing records, resolve invoice-related issues, and support accurate charge entry across accounting workflows
Use accounting software and Microsoft Excel to update financial information, generate reports, and organize accounting data for review
Assist with general accounting tasks such as record maintenance, transaction review, and documentation of daily financial activity
Communicate with internal teams and external contacts to address payment questions, billing concerns, and account variances in a timely manner

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support core financial operations...

Location

United States , Galveston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting both accounts payable and accounts receivable activities in a detail-focused accounting environment
Working knowledge of billing processes, invoice handling, and account reconciliation practices
Ability to manage high-volume invoicing with strong attention to detail and accuracy
Proficiency in data entry and maintaining organized financial documentation
Familiarity with month-end close support and routine accounting procedures
Strong problem-solving skills with the ability to investigate and resolve payment or account discrepancies
Effective written and verbal communication skills and the ability to work well with internal and external stakeholders

Job Responsibility

Process vendor payments, review invoices for accuracy, and ensure accounts payable transactions are completed on schedule
Manage customer invoicing and incoming payments while helping maintain timely and accurate accounts receivable records
Perform account reconciliations and research discrepancies to support clean and balanced financial data
Assist with month-end close activities by preparing entries, organizing supporting documentation, and updating account records
Handle high-volume billing and invoicing tasks with close attention to deadlines and transaction accuracy
Enter financial data into accounting systems and verify information to maintain complete and reliable records
Support day-to-day accounting operations by coordinating billing, payment tracking, and related administrative tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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