Accounting Specialist

• Process checks, requests, and expense reports on a regular basis
• Accurately review and process vendor invoices, ensuring appropriate program/management approvals
• Entering and uploading transaction reports and invoices into the company databases
• Perform monthly reconciliation in preparation for the month-end close
• Assist with the preparation of program fiscal reports
• Maintain a large number of vendor accounts in compliance with company policies and procedures
• Perform accounts payable data entry in QuickBooks Online
• Review and reconcile invoice discrepancies
• Ensure EFTS are properly posted in QuickBooks, connecting to auto-pay invoices
• Open and stamp mail/invoices
• Audit, process, and reconcile credit card bills
• Address and respond to vendor inquiries
• Track supplies and post payments
• Issue and track purchase orders
• Reconcile monthly benefits invoices, working collaboratively with the Payroll Specialist
• Organizing and maintaining creditor and vendor files and corresponding with vendors and creditors
• Responsible for the collection of vendors' W-9s
• Other duties as assigned

• Associate's Degree in Accounting or an equivalent combination of relevant education and experience
• 4-5 years' experience with accounts payable and general accounting
• Proficient in Microsoft Office knowledge and skills
• Proficient with QuickBooks Online or similar software
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Strong analytic abilities
• Candidates must possess a valid Illinois State Driver's License
• Must be available and adaptable to scheduled weekends or extended hours when required

Bachelor's Degree

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan