Accounting Specialist

• Process vendor invoices accurately, including matching purchase orders, receipts, and invoices before posting payments
• Investigate outstanding accounts payable items by reviewing vendor statements, identifying missing documentation, and following up with suppliers to resolve discrepancies
• Organize and maintain invoice records by saving, naming, and filing supporting documents in the appropriate accounting folders
• Assist with accounts receivable activities such as applying daily cash receipts, supporting billing-related tasks, and maintaining accurate customer account records
• Review and validate sales tax exemption documentation to help ensure customer records remain compliant and up to date
• Support credit-related reviews by researching customer background information and helping evaluate account setup details
• Contribute to month-end accounting work by preparing journal entries, assisting with reconciliations, and completing other routine close activities
• Provide audit support by gathering requested financial documents and helping prepare records for review
• Help clean up open purchase order and payables data to improve accuracy and prevent unnecessary items from carrying forward into the new system
• Assist with weekly check processing and other payment activities to help reduce backlog and maintain timely vendor payments

• Experience supporting accounts payable and accounts receivable functions in a detail-focused accounting environment
• Strong working knowledge of invoice processing, vendor statement review, and account reconciliation
• Background in three-way matching and purchase order-based invoicing, preferably within manufacturing operations
• Familiarity with sales tax handling, including exemption certificate review and maintenance
• Ability to research discrepancies, communicate with vendors, and resolve open accounting issues with attention to detail
• Proficiency with Excel for reporting, tracking, and analysis of accounting data
• Experience preparing journal entries, supporting month-end close, and organizing audit documentation

Prior exposure to ERP systems such as Navision, Kinetic, or similar accounting platforms is preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) or deferred compensation plan (if eligible)
• Choice Time Off (CTO) up to 13 days per calendar year
• up to 10 paid holidays per calendar year
• free online training