Accounting Specialist Jobs

Prestige | Global Meeting Source

Location:
United States, Minneapolis

Category:
Finance

Contract Type:
Not provided

Salary:

50000.00 - 60000.00 USD / Year

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Job Description:

The Accounting Specialist is responsible for ensuring the timely and accurate processing of accounts payable and receivable invoices. Key duties include processing checks and payments, managing collections, following up on overdue accounts, and responding promptly to email inquiries while maintaining professionalism. This position requires attention to detail and the ability to successfully multi-task, clear communication of accounting concepts to non financial individuals, and assisting with monthly reconciliations, financial reporting, and data entry.

Job Responsibility:

Ensure timely and accurate processing of accounts payable and receivable invoices
Accurately process checks and previous day’s payments
Ensure all payments are timely and accurately recorded on MILO, QuickBooks, and related commission/payment files
Significant and ongoing follow-up on collections
Make timely collections related phone calls and manage a high volume of associated emails
Respond to email inquiries promptly, maintain professionalism, and resolve issues swiftly
Keep manager apprised when warranted and escalate issues when appropriate
Communicate accounting concepts clearly and effectively to individuals without financial backgrounds
Assist with monthly reconciliations and ongoing financial reporting throughout the year
Perform data entry to maintain accuracy across various software and spreadsheets
Assist with gathering and tracking credit card expenses and with processing as directed
Provide reports to other departments and ensure clarity in the information presented
Accurately track and record payments and commissions in the appropriate spreadsheets and software
Provide reporting and accounting information to meet client/ cross-departmental needs
Monitor and provide reporting for assigned client rebates to ensure compliance with contract terms and payment schedules
Assist in compiling data for audits and provide documentation and support as needed
Other duties and responsibilities as needed or assigned

Requirements:

Bachelor’s degree in accounting, finance, or related field
1-3 years of demonstrated experience working with accounts payable and receivables
Strong mathematical, analytical, attention to detail, organizational, and problem-solving skills
Fundamental understanding of accounting principles and GAAP
Must be efficient in QuickBooks and self-driven to operate with limited supervision in a fast-paced work environment
Positive, friendly, and approachable, can-do attitude with a strong work ethic and ability to effectively handle confidential information
Excellent written and verbal communication, organizational, and MS Office skills
Must have strong skills in Excel
Must be a team player who has proven ability to effectively listen, build relationships, and remain calm under pressure
Ability to communicate complex information clearly and concisely
Effective time management skills with the ability to prioritize tasks and execute timely

What we offer:

National Medical Coverage Options
Dental and Vision
401k
Short- and Long-Term Disability
Educational & Adoption Assistance Program
Employee Assistance Program and Wellbeing
Caregiver Support Program
Paid Time Off & Holiday Pay
Paid parking provided

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Accounting Specialist