Accounting Specialist

• Oversee the full lifecycle of reimbursement applications, from initial review through final closure and payment processing
• Manage an assigned group of companies across multiple states, maintaining regular communication to keep submissions moving forward on schedule
• Request, collect, and verify invoices, expense records, and other supporting materials needed to evaluate claims
• Examine documentation for accuracy, completeness, and adherence to established funding policies and program requirements
• Assess submitted expenses against reimbursement guidelines to determine eligible amounts for payment
• Process approved claims and coordinate reimbursement activity for eligible expenses within allowable program limits
• Communicate clearly with participating companies regarding missing information, ineligible costs, and next steps required for resolution
• Maintain accurate claim records, status updates, and deadline tracking within internal systems and Excel-based logs
• Monitor claim activity and reporting details to support timely processing and consistent documentation standards

• Intermediate proficiency in Microsoft Excel for tracking, organizing, and reviewing financial or claim-related information
• Ability to manage multiple priorities, company accounts, and deadlines while maintaining a high level of accuracy
• Strong organizational skills with the ability to follow through on outstanding items and keep processes on schedule
• Excellent customer service and communication skills for working with external business contacts on a daily basis
• Careful attention to detail with the ability to interpret and apply rules, guidelines, and compliance standards consistently
• Comfort working within structured procedures and using internal systems to document and manage workflows
• Experience in accounting support functions such as accounts payable, accounts receivable, billing, reconciliation, or related financial operations
• Previous exposure to grants, reimbursements, claims administration, contract support, or program coordination is preferred

Previous exposure to grants, reimbursements, claims administration, contract support, or program coordination is preferred

• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in company 401(k) plan