Accounting Specialist Job at Robert Half (Salem)

Accounting Specialist

We are looking for an Accounting Specialist to join a growing manufacturing orga...

Location

United States , Batavia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of hands-on accounts receivable experience in an accounting environment with strong attention to detail
Background in billing, cash applications, and commercial collections
Proficiency with ERP or accounting platforms
experience with Acumatica or Microsoft Great Plains is highly valued
Strong Excel skills with the ability to organize data and review account activity accurately
Solid understanding of sales tax treatment and receivables documentation
Associate degree in accounting, finance, or a related field is preferred
Excellent attention to detail, time management, and written and verbal communication skills

Job Responsibility

Prepare and issue customer invoices, maintain receivable records, and help ensure timely and accurate billing activity
Partner with the Credit Manager to review customer accounts, support credit evaluations, and assist with onboarding new customers
Calculate and apply sales tax requirements correctly across transactions and customer invoices
Examine purchase orders and related documentation to verify billing accuracy and resolve discrepancies before invoicing
Manage collection efforts on outstanding balances through consistent follow-up and clear communication with customers
Post and reconcile incoming payments, including cash applications, to keep account records current and accurate
Use accounting systems and spreadsheets to track receivable activity, monitor aging, and support reporting needs
Assist with account maintenance and other receivables-related tasks that contribute to efficient daily accounting operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Accounting Specialist

Location

United States , Charlotte

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

1-3+ years of accounting experience, ideally within a project-based or construction environment
3-5 years of working knowledge of AIA billing processes
Familiarity with GMP and cost-plus billing structures preferred
Strong attention to detail, accuracy, and organizational skills
Effective communication skills (written and verbal)
Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively

Job Responsibility

Prepare and submit monthly AIA billing packages in accordance with contract requirements
Review project contracts to ensure accurate billing and compliance with terms
Maintain detailed job billing records and supporting documentation
Monitor and manage accounts receivable aging
Process subcontractor pay applications and vendor invoices, ensuring proper documentation and approvals
Assist with tracking job costs for both billing and expense purposes
Address payment inquiries and resolve discrepancies
Maintain organized AP records and documentation
Support month-end and year-end close processes
Assist with job cost tracking and reporting as needed

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day accounts payab...

Location

United States , Sioux Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in accounts payable, accounting support, or a closely related finance role
Demonstrated ability to process invoices accurately in a high-volume environment with strong numeric data entry skills
Experience working with accounts payable functions such as vendor reconciliation, aging review, and payment preparation
Proficiency with ERP systems and Microsoft Excel for transaction processing, tracking, and reporting
Solid understanding of accounting procedures, including invoice coding, accrual support, and subledger maintenance
Strong attention to detail with the ability to identify discrepancies and follow through on resolution
Clear written and verbal communication skills for working with vendors and internal stakeholders

Job Responsibility

Process vendor invoices by reviewing documentation, confirming purchase order and receipt alignment, and preparing items for payment
Assign appropriate accounting codes to non-purchase-order invoices and ensure transactions are recorded correctly
Review open receipt activity on a regular basis, investigate discrepancies, and coordinate follow-up to resolve outstanding items
Reconcile supplier statements and research variances to keep account balances accurate and current
Support month-end close by completing reconciliations, preparing accrual-related information, and assisting with related accounting tasks
Track accounts payable aging and subledger activity, analyze patterns in outstanding balances, and highlight issues requiring attention
Recommend practical improvements that increase accuracy in invoice coding, approval workflows, and payment processing
Provide backup assistance for customer billing activities across other business areas when coverage is needed
Maintain adherence to company financial controls, policies, and standard operating procedures
Assist with documentation and support requests related to internal and external audits, along with other assigned accounting duties

What we offer

medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day payables and r...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of hands-on accounting experience with exposure to both accounts payable and accounts receivable functions
Practical knowledge of invoice processing, payment application, billing support, and account reconciliation
Ability to manage a high volume of work while meeting deadlines in a fast-paced setting
Proficiency in Microsoft Excel for tracking, reviewing, and organizing financial data
Strong attention to detail and accuracy when handling transactions and maintaining accounting records
Effective problem-solving skills with the ability to research discrepancies and communicate findings clearly
Willingness to work on site in Denver, Colorado for the duration of this Contract assignment

Job Responsibility

Process incoming funds each day and apply payments accurately across bank activity, credit cards, wire transfers, and checks
Post retainer, settlement, and other client-related transactions to the appropriate trust or customer accounts with close attention to detail
Review account activity, resolve payment discrepancies, and support follow-up efforts on overdue balances when needed
Examine invoices and employee expense submissions for completeness, accuracy, and proper approval before payment
Coordinate vendor payment activity, including setting up new suppliers, collecting required documentation, and maintaining vendor records
Investigate vendor statements, track outstanding items, and ensure timely resolution of billing questions or inconsistencies
Manage petty cash activity, prepare scheduled check runs, and reconcile company credit card transactions
Record client costs and other expenses promptly, calculate applicable sales tax, and assist with additional accounting tasks as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

New

Accounting Specialist

We are looking for an Accounting Specialist to support daily accounts payable ac...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years experience supporting accounts payable functions in an accounting or finance environment with strong attention to detail
Working knowledge of invoice review, payment processing, and check request administration
Strong organizational skills with the ability to manage multiple transactions and deadlines consistently
Effective communication skills for coordinating with vendors and internal departments

Job Responsibility

Review incoming invoices for completeness, coding accuracy, and required support before arranging payment within established timelines
Coordinate check requests, electronic payments, and related disbursement activities in accordance with company procedures and approval requirements
Examine corporate card activity and supporting records to confirm expenses are properly documented and reflected in financial reporting
Research billing and payment exceptions, then work with suppliers and internal stakeholders to correct issues efficiently
Assist with balance sheet and payable account reconciliations to support monthly close and maintain reliable financial records
Maintain organized vendor profiles, accounts payable files, and audit-ready documentation to strengthen record accuracy and compliance
Collaborate with accounting leadership and colleagues on workflow enhancements, special assignments, and operational improvement initiatives

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to support high-volume accounts paya...

Location

United States , Fort Worth

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field
2–5 years of experience in accounts payable, accounts receivable, or blended transactional accounting work in a high-volume setting
Background supporting centralized finance operations or a shared services environment is preferred
Hands-on experience with ERP or accounting platforms such as Epicor, Sage, Oracle, NetSuite, Microsoft Dynamics, or similar systems
Strong Microsoft Excel skills, including the ability to work with functions, reporting tools, and large data sets
Solid understanding of invoice processing, billing, cash application, reconciliations, and general accounting procedures
Excellent attention to detail, problem-solving ability, and organizational skills
Effective verbal and written communication skills for working with cross-functional teams, customers, and vendors

Job Responsibility

Process large volumes of supplier invoices by reviewing supporting documentation, assigning proper coding, and verifying alignment with purchasing records
Coordinate vendor disbursements through approved payment methods while ensuring payments are released accurately and on schedule
Review supplier account statements, investigate payment or invoice variances, and resolve exceptions that delay processing
Monitor shared finance communication channels and respond promptly to questions from employees, vendors, and other business partners
Audit and process employee reimbursement submissions to confirm compliance with company expense guidelines
Prepare and issue customer invoices, ensuring billing details are complete, accurate, and delivered within required timelines
Record incoming payments, apply receipts to the correct customer accounts, and support daily cash posting and deposit activity
Follow up on past-due balances, communicate with customers regarding outstanding invoices, and help resolve billing-related concerns
Assist with period-end close activities, including account reconciliations, ledger review, and documentation requested for audits
Maintain adherence to accounting standards, tax-related requirements, internal controls, and service level commitments across supported entities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Specialist

We are looking for an Accounting Specialist to support core financial operations...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree in Accounting or Finance, with accounting coursework preferred
At least two years of relevant experience in accounting, accounts payable, accounts receivable, or similar financial operations
Working knowledge of core accounting practices, including invoice handling, reconciliations, and transaction processing
Ability to manage detailed financial information accurately and maintain organized records
Experience using accounting systems and standard business software to complete daily tasks efficiently

Job Responsibility

Process invoices, payment requests, and related accounts payable activities with a strong focus on timeliness and accuracy
Manage billing support and accounts receivable tasks, including recording incoming payments and resolving routine discrepancies
Reconcile general ledger accounts and subsidiary records to help ensure complete and dependable financial reporting
Maintain accounting documentation and transaction records in an organized manner to support audits and internal review
Assist with daily and periodic accounting operations by reviewing entries, verifying data, and following established controls
Communicate with internal teams to clarify financial details, correct issues, and keep accounting workflows moving efficiently
Support broader accounting functions as needed, including work tied to month-end processes and ongoing financial administration

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

New

Accounting Specialist

Our client, a well-respected nonprofit organization in Manatee County, is seekin...

Location

United States , Bradenton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an accounting support role with exposure to both accounts payable and payroll
Experience processing payroll for a mid-sized employee population preferred
Hands-on experience with QuickBooks Online required
Experience with Paylocity is highly preferred
Strong reconciliation skills, including corporate credit cards and bank activity
Proficiency with Microsoft Excel and the ability to learn new systems quickly
Highly organized with excellent attention to detail and the ability to manage competing priorities
Strong communication skills and a collaborative, team-oriented approach
Hands-on experience with accounts payable, accounts receivable, and general accounting support activities
Working knowledge of billing processes, account reconciliation, and financial record maintenance

Job Responsibility

Process high-volume accounts payable invoices, including utilities, insurance, repairs, maintenance, and other vendor payments
Review, code, and enter invoices into QuickBooks Online, ensuring accuracy and timely processing
Reconcile corporate credit card transactions by matching receipts, researching discrepancies, and maintaining organized documentation
Utilize Smartsheet to track credit card receipts and reconcile transactions against bank account activity
Process biweekly payroll for approximately 175 employees using Paylocity
Maintain payroll records and assist with employee changes, payroll audits, and reporting
Partner with internal staff to ensure timely submission of invoices, receipts, and payroll documentation
Assist with account reconciliations and other general accounting functions as needed
Support month-end close activities and perform additional accounting and administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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