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Robert Half Logo Robert Half · Finance

Accounting Specialist

United States, Mahwah · Job Posted June 09, 2026
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Job Description

We are looking for a dependable accounting specialist to oversee day-to-day financial operations for two related businesses in Mahwah, New Jersey. This position is ideal for someone who is comfortable managing a broad range of accounting duties, from transaction processing through month-end reporting, while working independently in a fast-paced environment. The role supports both an industrial equipment business and a property management operation, requiring strong attention to detail, sound judgment, and consistent accuracy.

Job Responsibility

  • Oversee the complete accounting cycle for two separate entities, ensuring records are current, accurate, and aligned with established accounting practices
  • Handle incoming invoices, prepare vendor payments, maintain supplier account details, and investigate any billing inconsistencies
  • Create customer billings, post receipts, monitor open balances, and carry out collection follow-up in a thorough manner
  • Reconcile bank and credit card activity across multiple accounts and support day-to-day cash management needs
  • Prepare journal entries for recurring and adjusting activity, including accruals, depreciation, prepaid items, and payroll-related allocations
  • Perform month-end close procedures, reconcile general ledger accounts, and produce financial statements for management and external stakeholders
  • Maintain fixed asset and inventory records, working with internal teams to track parts usage, purchases, valuation, and discrepancies
  • Use Sage 300 and Excel to record transactions, generate reports, and uphold accuracy and consistency across financial data
  • Assist with audit preparation and help ensure financial documentation and internal controls are properly maintained

Requirements

  • At least 3 years of accounting experience with responsibility for general ledger activity and month-end close
  • Hands-on knowledge of journal entries, account reconciliations, and bank reconciliations
  • Experience managing both accounts payable and accounts receivable functions, including billing and collections
  • Proficiency with Sage 300 and strong Microsoft Excel skills for reporting and analysis
  • Ability to work independently, stay organized, and manage multiple priorities with a high degree of accuracy
  • Familiarity with inventory accounting, fixed assets, accruals, and prepaid expense tracking
  • Strong written and verbal communication skills, with the ability to coordinate effectively across departments and with external parties

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • free online training
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